World Vision International

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Resource Acquisition and Management Director, Sierra Leone

Job Description

PURPOSE OF POSITION:

World Vision Sierra Leone (WVSL) has a significant potential for further grants portfolio growth under the leadership of an effective Resource Acquisition and Management (RAM) Director. The RAM Director will provide leadership in the development and implementation of the WVSL Resource Development Business Plan and in the acquisition of new government, multilateral and foundation grants to enable increased contributions to child well-being I accordance with National Office strategic objectives. The RAM Director ensures resource diversification, strengthened donor networking and improved resource acquisition capabilities for WVSL. Working closely with RAM team members and with technical specialists in each sector, he or she will be responsible for the implementation and coordination of grant acquisition processes, leading in pre-positioning, proposal development and donor liaison and will track grants acquisition performance metrics. He or she will build the capacity of other staff in resource acquisition, and provide backstopping support to projects as needed.

KEY RESPONSIBILITIES:

Strategy and System Development:

  • Provide strategic oversight of Resource Acquisition & Management (RAM) unit to develop and implement a Business Plan to grow WVSL cash and in-kind resources in line with National Office strategy.

  • Provide oversight to RAM unit to develop and ensure effective implementation of systems, including business processes, risk management, go-no-go decision-making, documentation, monitoring and tracking systems, etc.

  • Provide regular updates to the senior leadership team on grant pipeline progress, early identification and escalation of issues in grant performance to ensure risks are managed.

  • Contribute to WV Sierra Leone’s national strategy development ensuring grant projects align and contribute to country strategy outcomes and targets.

  • Coordinate with the Grants Finance Manager to ensure financial management systems and capacity for effective reporting on grant project expenditure to donors and support offices.

  • Attend and participate in Senior Leadership Team meetings.

  • Ensure the implementation of the RAM Hub between the various departments.

  • Regular updates to Global Centre and West Africa Regional Office.

Grow the WV Sierra Leone grants pipeline:

  • Monitor, identify, review and pursue steady stream of grant funding opportunities.

  • Review grant funding opportunities and facilitate go-no-go decision making processes with SLT team and National Director.

  • Facilitate cross-functional project teams to develop strong grant project designs.

  • Ensure WVSL minimum project design standards and documentation standards are met.

  • Ensure WVSL project design requirements are met for all proposed projects and quality design processes are followed using international best practice and programmatic processes (problem identification, log frame development, M&E

  • planning etc.).

  • Coordinate with RAM Finance Office to ensure accurate budgets are developed for each.

  • Grant project meeting WVI LEAP budgeting standards.

  • Liaise with Operations to ensure quality reporting is delivered on time to donor and support offices on grant projects.

  • Ensure alignment with donor requirements and regulations.

  • Ensure good quality submission of project proposals.

  • Ensure coordination and establishment of consortia with other partners.

Stakeholder Relationship Management (Institutional Donors and GC Support Offices):

  • Network to broker new partnerships and build new relationships with public donors, multilateral and private donors and potential consortium partners in Sierra Leone.

  • Maintain regular dialogue and conduct regular meetings with Global Centre (GC) and Support Offices and donors to build relationships, trust and strategically position WV Sierra Leone as a priority partner for funding opportunities.

  • Develop approaches and plans for effective stakeholder relationship management.

  • Work collaboratively with Support Offices to develop strong grant proposals within deadlines.

  • Set and conduct effective strategic grants pre-positioning.

  • Ensure development of supporting documents such as capacity statements for marketing.

  • Represent WV Sierra Leone in grants, acquisition and management communities.

Grants and private non sponsorship funds (PNS) management:

  • Provide leadership, strategic support and coordination in the implementation of grants, PNS and other special projects. Identify opportunities for new projects/programs based on the RAM Strategic Business Plan.

  • Ensure integration of all projects and grants with ongoing development programs.

  • Ensure regular reviews of all Grants/PNFS budgets project funding, expenditures and accomplishments of program objectives and ensure all grants and special projects remain within budget.

  • Ensure continuous improvement by addressing findings of all audits and assessment related to projects / grants.

Staff Management:

  • Work with People & Culture (human resources) to recruit and effectively manage performance of staff under the RAM unit.

  • With support from respective Managers assess staff capacity with regard to RAM and recommend appropriate capacity building programs.

  • Conduct monthly/regular staff meetings and one-to-one sessions to provide coaching and mentoring with all direct reports and other key RAM related staff.

Representation at various fora:

  • To ensure appropriate representation of WV SL at strategic fora on behalf of the Senior Leadership team.

  • Represent the region in the resource acquisition community fora (internal and external to WV).

  • Collaborate with the Global GAM and Global Grants Compliance Unit (GGCU).

Others:

  • Carry out additional responsibilities as assigned by the National Director or his / her designate.

  • Attend and participate in devotional meetings.

KNOWLEDGE, SKILLS & ABILITIES:

  • A minimum of 5-7 years in leadership role in the humanitarian assistance and development sector, with a significant portion of this in INGOs.

  • 5 years’ experience in humanitarian assistance work.

  • Demonstrated understanding of key humanitarian principles, standards and best practices.

  • University degree in Humanitarian Studies or relevant field. Master’s degree preferred.

  • Intensive experience in leading a multi-cultural team of professionals.

  • Experience working in a cross-cultural environment.

  • Experience working in contexts with Refugee and IDP populations.

  • Experience in engaging with governmental institutions and multilateral agencies.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Experience in program management and implementation of multi-sectoral emergency response projects.

  • Understanding of the international humanitarian system, particularly the systems, structures and key actors.

  • Understanding of the key accountabilities that must be maintained in a response (beneficiaries, donors, peers).

  • Ability to lead strategic planning processes.

  • Strong communication skills (oral and written) with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders.

  • Strong team leadership skills.

  • Emotional intelligence (self awareness, managing emotions and those of others, remaining calm/composed, dealing with ambiguity and change).

  • Ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders as well as staff.

  • Ability to work in coordination with other humanitarian organizations.

  • Ability to analyse and make decisions in challenging situations in the absence of specific guidance and/or full information.

  • Ability to communicate and model to staff positive behaviours which help them remain resilient and effective in dynamic and high pressure environments.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 40% of the time.

  • Work hours are often in excess of 12 hours per day during difficult periods of the response.

  • Responses are often mounted in insecure or natural disaster-prone contexts, which may disrupt normal work patterns and generate staff safety issues.

  • Work and housing environments may at times be well below normal standards in terms of facilities, equipment, food availability and hygiene.