World Vision International

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Administration Coordinator - Hargeisa

Job Description

VACANCY ADVERTISEMENT

For Somaliland Residents Only

World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somaliland Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somaliland Residents to fill the following vacancy to be based in Hargeisa Office.

Administration Coordinator

Provide leadership to the administration function, ensuring high level of customer service delivery at numerous field level locations. The position holder will provide technical guidance and management support for the implementation of effective, accountable, and customer-focused administrative function. The position holder will implement planning, tracking and reporting which facilitates smooth operations. The incumbent provides leadership to a support team, ensuring effective and comfortable work and team house environments. The incumbent understand local rules and regulations, ensuring field teams are compliant and respectful of local circumstances, promoting awareness of World Vision policy and procedures with relevant community stakeholders as need requires. The incumbent provides technical guidance to sub-office locations, mentoring field teams and implementing partners to help promote awareness of our processes and systems. Tracking assets and ensuring maintenance of equipment and facilities.

Major Responsibilities:

  • Coordinate staff travel and accommodation;

  • Plan and facilitate supply requirements for office and team house;

  • Coordinate the preparation of trainings, conferences, etc

  • Track and facilitate team house and office contractual arrangement, vehicle maintenance/registration, visas and work permits;

  • Maintain and update asset tracking tools;

  • Promote awareness of World Vision policy and procedures with local stakeholders;

  • Provide technical guidance to sub-office teams and implementing partners;

  • Ensure World Vision programs conforms to local rules and regulations;

  • Manage cooks/cleaners, ensuring comfortable living and working conditions;

  • Analyze existing process/practice and leads process improvement implementation and monitoring.

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must promote Finance policy and procedure, must “walk the talk” in terms of accountability

  • Must adhere to set security standards.

  • Ensure a gender perspective in the scope of work

  • Ability to work in and contribute to team building environment

  • Cross – cultural sensitivity, flexibility and emotional maturity

  • Ability to exhibit exemplary life style as interpreted in specific local cultural context

  • Perform other duties as required

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Educational level required: A minimum of a university degree in Business Administration and Accounting or any related field.

  • Experience: Minimum of 3 – 5 years’ work experience in an administrative capacity with middle or senior management.

  • Other:

    • Ability to articulate fluently in written and spoken English;

    • Ability to present financial data in a clear and coherent manner;

    • Ability to articulate policy, process and procedures to key community stakeholders

  • Computer literacy is required working knowledge of MS Word, Excel, and Power point.