Administration Officer II Baidoa
For Somalia Residents Only
World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somalia Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somalia Residents to fill the following vacancy to be based in Baidoa Office.
Administration Officer II (Baidoa)
The position holder will contribute to the implementation of effective, accountable, and customer-focused administrative function. With the guidance of the Finance and Support Service Manager, the position holder will implement planning, tracking and reporting which facilitates smooth operations. The incumbent provide leadership to support team, ensuring effective and comfortable work and team house environments. The incumbent will ensure compliance with local rules and regulations and promote awareness of World Vision policy and procedures with relevant community stakeholders;
Ensure effective, customer-focused administrative function
Ensure WV assets are well maintained, updating the Fixed Assets Register on a quarterly basis
Update staff pictorial roster of a bi-annual basis
Ensure effective and comfortable Office & Team house
Lead the process of contract renewal for World Vision facilities
Coordinate staff travel and accommodation;
Plan and facilitate supply requirements for office and team house;
Coordinate the preparation of trainings, conferences, etc.
Track and facilitate team house and office contractual arrangement, vehicle maintenance/registration, visas and work permits;
Maintain and update asset tracking tools;
Promote awareness of World Vision policy and procedures with local stakeholders;
Ensure World Vision programs conforms to local rules and regulations;
Ensure staff under management are well-trained and motivated
Manage cooks/cleaners, ensuring comfortable living and working conditions;
Analyze existing practice and propose improvements.
Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
Must promote Finance policy and procedure, must “walk the talk” in terms of accountability
Ensure a gender perspective in the scope of work
Perform other duties as required.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Education: Degree in business administration
Experience: 2/3 years of experience in related field;
Experience with World Vision 2 to 4 years;
Ability to articulate in written and spoken English fluently;
Ability to present financial data in a clear and coherent manner;
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel: 10% Domestic/international travel is required.
On call: Immediately