World Vision International

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Administration Officer II Baidoa

Job Description

VACANCY ADVERTISEMENT

For Somalia Residents Only

World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somalia Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somalia Residents to fill the following vacancy to be based in Baidoa Office.

Administration Officer II (Baidoa)

The position holder will contribute to the implementation of effective, accountable, and customer-focused administrative function. With the guidance of the Finance and Support Service Manager, the position holder will implement planning, tracking and reporting which facilitates smooth operations. The incumbent provide leadership to support team, ensuring effective and comfortable work and team house environments. The incumbent will ensure compliance with local rules and regulations and promote awareness of World Vision policy and procedures with relevant community stakeholders;

Major Responsibilities:

  • Ensure effective, customer-focused administrative function

  • Ensure WV assets are well maintained, updating the Fixed Assets Register on a quarterly basis

  • Update staff pictorial roster of a bi-annual basis

  • Ensure effective and comfortable Office & Team house

  • Lead the process of contract renewal for World Vision facilities

  • Coordinate staff travel and accommodation;

  • Plan and facilitate supply requirements for office and team house;

  • Coordinate the preparation of trainings, conferences, etc.

  • Track and facilitate team house and office contractual arrangement, vehicle maintenance/registration, visas and work permits;

  • Maintain and update asset tracking tools;

  • Promote awareness of World Vision policy and procedures with local stakeholders;

  • Ensure World Vision programs conforms to local rules and regulations;

  • Ensure staff under management are well-trained and motivated

  • Manage cooks/cleaners, ensuring comfortable living and working conditions;

  • Analyze existing practice and propose improvements.

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must promote Finance policy and procedure, must “walk the talk” in terms of accountability

  • Ensure a gender perspective in the scope of work

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Education: Degree in business administration

  • Experience: 2/3 years of experience in related field;

  • Experience with World Vision 2 to 4 years;

  • Ability to articulate in written and spoken English fluently;

  • Ability to present financial data in a clear and coherent manner;

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 10% Domestic/international travel is required.

  • On call: Immediately