For Somalia Residents Only
World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somalia Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somalia Residents to fill the following vacancy to be based in Baidoa Office.
The position holder will implement day-to-day clerical duties to support smooth, efficient finance records management function. Undertake timely scanning of Finance documents, labeling & filing, retrieving for audit and dispatch to Head Office as required. Implement auditable filing as per WV standards and any other administrative duty on a regular basis
Ensure effective and efficient finance records management function:
Timely Scanning of Finance documents CVU,JVUs and DVUs;
Receive and log all incoming documents in the Ledger book.
Maintain a well-organized filing and documentation system;
Follow up PAYEEs for acknowledgement of payments/receipts;
File labeling and dispatch to Nairobi
Run errands on the behest of FSS Manager/ Finance/Administrative Officer;
Ensure accountable tracking of Finance Documents
Create and open files for key documents such as timesheets/LDRs, meeting/training attendances etc.
Support Audit in retrieving and sharing required documents both at Field and to Nairobi
Maintain document tracking tools
Support in organizing meetings as and when required.
Work with WV Driver for airport drop off or dispatch of finance parcels.
Monitor inventory of files, staples, paper clips etc and report shortages
Ensure WV Documents Conform to completeness standards and maintain confidentiality.
Check the documents for completeness before scanning.
Review all the scanned documents with Finance Officer, label them correctly and follow up with ICT team for Back up process on a monthly basis.
Follow Policy dictations for confidentiality and safeguard of data information at all times.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Diploma in Records Management, Business Administration or a related study.
Good Knowledge of MS Office and familiar using office equipment such as photocopier and scanners.
Should have experience and familiarity with various filing systems.
A minimum of 1 year working experience in administrative roles.
Experience working in humanitarian sector will be added advantage
Must demonstrate good organizational skills, detail oriented with good communication skills both verbal and written.
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
On call: Immediately
Kindly note: All academic certificates will be verified with the issuing academic institution.