For Somali Nationals Only
World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. World Vision Somalia Program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somali Nationals to fill the following vacancies to be based in Dollow Office.
The position holder will implement day-to-day Clerical duties to support smooth, efficient Finance records Management function. Undertake timely Scanning of Finance documents, Labelling &Filing, Retrieving for Audit and Despatch to HO as required. Implement Auditable filing as per WV Standards and any other administrative duty on a regular basis.
Ensure effective and Efficient Finance Records Management function:
Timely Scanning of Finance documents CVU,JVUs and DVUs;
Receive, log all incoming documents in the Ledger book.
Maintain a well-organized filing and documentation system;
Follow up PAYEEs for acknowledgement of payments/receipts;
File Labelling and dispatch to Nairobi
Run errands on behalf of FSS Manager/ Finance/Administrative Officer;
Ensure accountable tracking of Finance Documents
Create and Open Files for key documents such as Timesheets/LDRs, Meeting/Training Attendances etc
Support Audit in retrieving and sharing required documents both at Field and to Nairobi
Maintain document tracking tools
Perform any other duties as may be assigned from time to time
Support in organizing meetings as and when required with LA.
Work with WV Driver for Airport drop off or dispatch of Finance Parcels.
Monitor Inventory of Files, Staples, paper clips etc and report shortages
Ensure WV Documents Conform to completeness standards and maintain confidentiality.
Check the documents for completeness before scanning.
Review all the scanned documents with Finance Officer, label them correctly and follow up with ICT team for Back up process on a monthly basis.
Follow Policy dictations for confidentiality and safeguard of data information at all times.
Qualifications: Education/Knowledge/Technical Skills and Experience
Certificate in Records Management, Business Administration or a related
Good Knowledge of MS Office and familiar using office equipment such as Photocopier and scanners.
Should have experience and familiarity with various filing systems.
A minimum of 1 year working experience in administrative roles.
Experience working in humanitarian sector will be added advantage
Must demonstrate good organizational skills, detail oriented with good communication skills both verbal and written.
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field