World Vision International

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Finance Officer - I Dollow

Job Description

VACANCY ADVERTISEMENT

For Somali Nationals Only

World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. The Somalia program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somali National to fill the following vacancy. The successful candidate will be based in WV Dollow Office.

Finance Officer I

The position holder will contribute to the implementation of effective and accountable financial and asset control systems. With the assistance of the Finance and Support Service Manager, the position holder will implement planning, tracking and reporting mechanisms which contribute to effective and accountable programs. The incumbent will provide technical backstopping to program teams, promoting adherence to World Vision’s Field Finance Manuel for a host of routine financial transactions. With the assistance of FSS Manager, the incumbent will promote awareness of Finance and Support Service Manuel with staff members and implementing partners.

Major Responsibilities:

Contribute to the implementation of effective and accountable financial and asset control systems:

  • Contribute to the implementation of day-to-day activities for the finance department covering the entire region:

  • Review petty cash, ensuring adequate liquidity to support field office operations.

  • Track staff advances, providing regular updates to FSS Manager to ensure they are settled within 7-days;

  • Prepare payment for suppliers, including check issuance and payment through electronic banking mechanisms;

  • With support from FSS Manager, maintain accurate General Ledger Accounts, spearheading revisions and providing analysis as required;

  • Maintain stock control of stores, providing analysis and advice to FSS Manager for decision-making purposes;

  • Update Fixed Asset Register on a monthly basis;

  • Generate cash transfers and payment processes, ensuring supporting documentation is in place as per the World Vision Field Finance Manuel;

Contribute to the implementation of timely planning, tracking and reporting mechanisms:

  • With the assistance of FSS Manager, prepare monthly, quarterly cash projections for project operational cost;

  • With the assistance of FSS Manager, draft periodic financial reports;

  • With the assistance of FSS Manager, draft basic budgets for sector activities for proposal development;

  • With the assistance of FSS Manager prepare bank reconciliations and follow up on locally recoverable items;

  • Maintain sound and auditable filing system for all financial records;

  • Coordinate the compilation and processing of implementing partners financial documentation;

  • Coordinate the implementation of LDR with field teams, providing technical back-stopping and tracking submissions, following up with staff to ensure timely monthly implementation;

Promote awareness of World Vision finance policy and procedure to ensure accountable implementation of World Vision programs:

  • Provide continual technical back-stopping to programs teams of financial documentation for routine office activities:

  • Facilitate in capacity building of staff members on finance policies and procedures;

  • Provide technical back-stopping to implementing partners, providing on-the-job mentoring of World Vision finance requirements;

  • With support from FSS Manager, draft responses to queries from various external stakeholders regarding World Vision financial matters;

  • Analyze existing/new processes and procedures and advise Finance and Support Service Manager on means to improve current practice;

Ensure staff under management are well-trained and performance managed

  • Ensure performance management tools are in place and in use for Finance Assistant/Officer;

  • Ensure adequate training of Finance Assistant/Officer to implement their duties;

  • Ensure succession plans are in place.

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must promote Finance policy and procedure, must “walk the talk” in terms of accountability

  • Ensure a gender perspective in the scope of work

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Degree in Business Administration or equivalent in Accounting or Finance preferred;

  • Professional Accounting qualification is an added advantage

  • Experience: 2 to 3 years of experience of finance related experience;

  • Experience 2 to 4 years of experience with World Vision;

  • Ability to articulate in written and spoken English at Basic to Intermediate;

  • Ability to present financial data in a clear and coherent manner with EXCEL or other relevant accounting program;

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field