World Vision International

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GIK Officer III - Dollow

Job Description

Purpose of the position:

To provide management to successful operation of the GIK (Gifts in Kind) program that is in compliance with FPMG (Food Programming Management Group) policies, GIK minimum standards, Supply chain manuals and reference guide and other international donors standards. Observe mission and core values and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities:

  1. Training/capacity building:

Provide support to all GIK and ensure that GIK resources are managed and implemented as per, GIK minimum standards, FPMG and donor Standards and facilitate capacity training programs for regional staff in understanding of GIK.

  • Maintain minimum standards for the GIK implementation and management

  • Standardized reporting tools in place and Somali (land) staff trained in data base management and reporting formats and protocols to ensure timely reporting to a variety of stakeholders

  • Maintain and update the NTS data-basis and train new users.

  1. Processes/systems infrastructure:

Provide, establish/maintain effective communication, reporting and tracking of GIK received by producing timely and accurate GIKs reports to stakeholders and donors and to other partners.

  • Maintain an independent GIK movement sheets

  • Maintain an Inventory for GIK and maintain an effective flow of GIK to beneficiaries

  1. Engagements:

Provide and act as an engagement/liaison officer with line governments and local authority in implementation of GIK activities

  • Maintain a relationship with partners in implementing GIK Activities

  • Maintain and obtain reports from GIK partners

  1. Audits:

Facilitate GIK audits and follow-up implementation of audit recommendations.

  • Establish that all documentations are maintained (packing lists, distribution plans, waybills, beneficiary lists and distribution feedbacks.

  • Periodic spot check undertaken to review physical inventory, stacking, ledger books and stack cards

  1. Stores Management:

Work with Supply chain department to monitor and control stores management of the GIK

  • Ensure GIK stores records are maintained in compliance with standard policies and procedures

  • Ensure that storage of the resources are done properly to avoid breakages or inconveniences for dispatch

  • Ensure dispatches are done in a timely manner and that stores records are regularly updated.

  1. Reporting:

Provide oversight of the Non Food Tracking System (NTS) program, and ensure that the NTS is installed and fully operational in your locations to produce timely and accurate management reports (Stock lists, stock inventory ledgers, and inventory aging reports)

  • Prepare monthly, GIK MMR reports

  • Ensure that reports from the partners are received in a timely manner

  • Provide consistent reports of the resources to management regularly for decision making

  1. Accountability;

Review all processes for GIK within your region to ensure that any gaps for

  • To collate Gift in Kind (GIK) and procurement data, analyze and package information to share with internal and external stakeholders.

  • To collate, analyze and package information regarding the status of on-going World Vision Somalia projects for internal decision-makers and external audiences.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Have a Higher Diploma in Business management, Community Development or a related study. Bachelor level of education will have added advantage.

  • Must demonstrate experience in commodity tracking and accounting

  • Have strong computer skills with working knowledge of Ms Access, Ms Excel and Ms Word.

  • Good Capacity building skills.

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must be a team player and have good management/supervision skills.

  • Should be a problem solver and have good analytical skills.

  • Must have the ability to travel and a flexible approach to living conditions.