World Vision International

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Project Assistant I - Baidoa

Job Description

VACANCY ADVERTISEMENT

For Somali Nationals Only

World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. The Somalia program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somali National to fill the following vacancies. The successful candidates will be based in WV Baidoa Office.

Project Assistant I – Baidoa

Working under supervision of the Project Coordinator, the holder of this position will provide support and guidance to partner project teams while ensuring implementation, commodities management, support capacity building and ensure that there is compliance to Donor and World Vision requirements /guidelines.

Major Responsibilities:

Participate in projects design and implementation

  • Participate in the project design process, including collecting of information and proposal writing.

  • Support planning and implementation of project activities.

  • Work with the partner Field teams in ensuring e implementation is carried out to within agreed schedules and SoPs.

  • With support from the technical Manager(s) and through working with the field teams, monitor project implementation.

  • Follow up with field implementation; to ensure that approved activities are completed within the approved time frame.

Coordination:

  • Liaise with district teams (Partners) where Food Assistance is being implemented to ensure smooth flow of activities.

  • Work closely with the other Relief and Development Agencies, Local Authorities and Government stakeholder in the District in ensuring that activities reach the appropriate target population.

  • Foster relations with other World Vision Programs in the district so as promote collaboration and sharing of resources.

Review of Field distribution Reports

  • Ensure that all field distribution reports from all the different food aid project sites are reviewed and that they tally with the beneficiary distribution list, and all the supporting documentation and reporting forms (Food receipt certificate, Waybills, CP reports, Food Monitors report etc) have been filled by the field staff.

  • Ensure any Losses, physical inventories, return to store, etc have been properly accounted for in the original field reports and in the CTS system.

  • In case of errors in any documentation ensure that; a memo, sick waybill form has been generated to explain the error.

  • Conduct a thorough check of all field document and reports ensure that they are accurate and completely filled.

  • Ensure all field documents and reports have been sign by the person who generated them and reviewed and approved by the next level supervisors.

Monitoring and reporting

Support the Project Coordinator and district teams to plan, implement, monitor and evaluate approved activities.

  • Compile and submit/share monitoring progress reports; including site progress reports, and other statistical/technical reports.

  • Participate in donor missions and visits by staff from the national office, Government and/or WFP.

  • Participate in periodic project reviews and reflection.

  • Initiate and /or participate in stakeholder networks and Government review meetings.

Audit compliance:

  • Audit compliance; review the monthly paper trail of food/cash handled by the project (check and sign) before archiving of all back up documents.

  • Support programme compliance to Humanitarian Accountability standards and donor SoPs.

Storage and handling of commodities

  • Ensure that all commodities and other materials earmarked to target populations are properly handled, stored, transported, distributed, tracked, fully accounted for and reported on; according to World Vision standard procedures and/or Donor policy.

Reporting:

  • Prepare monthly donor reports; including the consolidated CP reports, consolidated distribution plans, the monthly narrative report and the MMRs; to be shared with the Commodities Officer for review on the scheduled dates.

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must adhere to set security standards

  • Ensure a gender perspective in the scope of work

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Educational level required: A minimum Bachelors Degree in Community development, Developmental studies, Business Administration, Economics, Agriculture or any other related field.

  • Must demonstrate training in Commodities management, food security and commodities accountability.

  • Minimum 3 years of experience in similar position.

  • working with partners and conducting capacity building and trainings

  • Using food data bases and commodities managements.

  • Very good communication skills.

  • Past experience working with WFP would be an added advantage.

  • Must be good at using statistical data to generate reports.

  • Good report writing skills

Working Environment / Conditions:

  • Work environment: Office-based with a lot of field travels.

  • On call: yes

All applications should be received by 13thJuly 2017. Only shortlisted candidates will be contacted.