World Vision International

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Supply Chain Assistant II - Wajid

Job Description

Purpose of the position:

Ensure effective and efficient management of the supply chain processes while observing optimal accountability and adherence to the approved procurement policies and procedures.

Major Responsibilities:

  • Upon receiving purchase requests, initiate a timely procurement process as per World Vision Procurement policy and Field Finance Manual.

  • Ethical Identification of appropriate vendors using best-in-class practices.

  • Conduct the competitive bid analysis and submit to Supply chain Officer for review

  • Draft contracts and generate Purchase Orders using World Vision’s Supply Chain Management System (DAX)

  • Maintain the Procurement Order tracking Tool Report (POTT) by reconciling Supply Chain Management system DAX and POTT by 5th of the each months for Management Review and action.

  • Generate weekly Requisition Status report for Management review

  • Log Supplier Invoices, prepare their payments and make sure that they are timely submitted to accounts for payment with correct documentation

  • Compilation and submission of monthly invoice reports for accrual

  • Maintain a systematic filing of all procurement Files and ensure the filing is always updated and easily understood by all and keep documents losses at 0%

  • Contribute to the development, and implementation of a comprehensive suppliers’ database including catalogues of various products and prices.

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must adhere to set security standards

  • Ensure a gender perspective in the scope of work

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Educational level required: Minimum of a Diploma in related field.

  • Technical Training qualifications required: Certificate in Procurement

  • Experience: 2 years of experience in a similar job

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field within the Region.

  • Travel: 10% Domestic/international travel is required.

  • On call: Immediately