World Vision International

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Supply Chain Officer II - Baidoa

Job Description

VACANCY ADVERTISEMENT

For Somali Nationals Only

World Vision is an International Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities. The Somalia program wishes to invite applications from highly competent dynamic, self-driven and results oriented Somali National to fill the following vacancy. The successful candidate will be based in WV Baidoa Office.

Supply Chain Officer II

The position holder will facilitate a timely and transparent procurement processes. With guidance from the Supply Chain Manager and FSS Manager, the incumbent will consolidate procurement planning, track procurement processes and provide regular updates to management for decision-making purposes. With support from Supply Chain Manager, the position holder will monitor market conditions to ensure the program obtains the best quality goods and services at the best prices. The Supply Chain Officer will coordinate the field level Tender Committee, advising members on criteria and ensuring decisions are captured in a timely and complete manner. The incumbent will provide technical guidance to World Vision staff members, implementing partners and supplier and vendors to ensure accountable and efficient procurement processes.

Major Responsibilities:

Ensure timely and transparent procurement processing at field-level:

  • Process procurement request within approved lead times;

  • Ensure efficient and effective contract/order management for service level delivery;

  • Spearhead supplier/vender management, promoting awareness of WV Somalia policy and procedures and providing guidance to external stakeholders to enhance accountability and ensure good working relationships;

  • Analyze existing/new processes and procedures and advise FSS Manager on means to improve current practice;

Facilitate field-level procurement planning and implementation:

  • Promote awareness of P2P2 (Planning to Procure to Pay) supply chain module, providing guidance to field team staff members to implement this;

  • Track submission and completeness of project-level procurement plans, providing periodic updates to FSS Manager and Operations Manager;

  • Conduct regular market surveys at office and sub-office level, updating an Item Catalogue for budgeting and decision-making purposes;

  • Analyze consolidated procurement plans on a periodic basis, projecting procurement needs of the region and actively planning to fulfill those needs in a timely manner;

  • Prepare monthly status reports regarding on-going procurement and share with relevant stakeholders for monitoring, planning and decision-making purposes;

  • Source quotation from potential suppliers through the established WV Somalia procurement procedures and guidelines for planning purposes.

Ensure accountable, cost-effective procurement at the field level:

  • Monitor current market conditions, ensuring the organization obtains the best quality goods and services at the best price;

  • Analyze market and delivery conditions to advice on competitiveness of bids;

  • Receive and compile quotations from suppliers;

  • Maintain a number of databases to facilitate accountable and cost-effective procurement processes

  • Prepare bids analysis for review by FSS Manager, Supply Chain Manager and Operations Manager for purchases less than USD 5,000;

  • Maintain invoice tracking and filing system to ensure accountable procurement process at all levels;

Ensure the smooth functioning of the field-level Tender Committee:

  • Coordinates preparation of Tender Committee Meetings;

  • Drafts timely and complete Tender Committee meeting notes.

  • Advises Tender Committee on the specifications of the tender adverts and the credibility of suppliers and service providers;

Ensure staff members and partners have good working knowledge of WV policy and procedures:

  • Provide on-the-job technical backstopping to field teams regarding WV Supply Chain policy and procedures;

  • Provide guidance to external supplier and vendor regarding WV Supply Chain policy and procedures;

Other Competencies/Attributes:

  • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills

  • Must adhere to set security standards

  • Ensure a gender perspective in the scope of work

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Technical Training qualifications required: Degree in Supply Chain Management and Logistics;

  • Experience of 3 to 5 years in a similar role;

  • Experience 2 to 4 years of experience with World Vision;

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field