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Supply Chain Coordinator

International Role - No - Only National applicants will be considered.
2+ Years

Purpose of the job

Coordinate sourcing and procurement of materials / services to ensure required supply needs are satisfied at best value and lowest total cost to

World Vision South Africa. Lead performance and leverage market analysis to support commodity procurement decisions. Coordinate strategic source

ing activities in line with procurement and implementation plan and execute transactional order processing.

Major Responsibilities

  • Coordinate and ensure cross-functional planning activities come up with consolidated annual procurement plans for strategic sourcing.

  • Monitor progress of all purchase requisitions from requesters for easier and quicker tracking to ensure accountability.

  • Lead and support WV SA stakeholders/requesters in reviewing and verifying that all requisitions have clear, detailed and complete specifications upon submission to ensure conformity to quality and timely processing.

  • Conduct the process of sourcing by means of RFQs/RFPs to all suppliers\service providers in the database and ensuring that all suppliers receive equal and fair bidding opportunity

  • Generating periodic system reports on procurements (purchase requisitions, purchase orders, deliveries, KPI metrics which include ProVision metrics) and share with management and other stakeholders (weekly, monthly, quarterly and annually) as deemed appropriate

  • Leading tender opening and evaluation processes to ensure that they are done timely and in line with Global SCM Manual and internal WV SA guidelines in conformity with local laws.

  • Performs qualitative comparative analyses (with charts\tables) with the support of subject matter experts and provide all details for each strategic sourcing event attaching all documents such as RFQs and quotations for presentation to the Procurement Committee

  • Promote, maintain good and ethical relationship with suppliers. Prepare period reports on supplier performance.

  • Maintain day-to-day good relationships with internal stakeholders for conducive environment in the process of providing support through continuous collaboration and engagement. This include timely communication of and addressing of queries and challenges.

  • Maintain documents including minutes of procurement committee and copies of contracts and evaluations analysis and attach them accordingly in the automated procurement system.

  • Identify opportunities for price negotiations and realize savings on strategically sourced framework agreements as way of getting best value for money

  • Design system reports on historical spend and utilization against procurement plan to be abreast with trends or deviations to inform future course of action

  • Coordinate activities to support NO and field teams in prompt receipt of goods / services in the system and with finance team on prompt payments to suppliers.

  • Provide timely monthly report for informed decision making that includes but not limited to: Requisition tracking tool, Actual spend vs plan, savings from procurements and supplier performance

Knowledge, skills and qualifications

  • Bachelor’s Degree in Procurement/Purchasing/Supply Chain Management or Qualified Member of Chartered Institute of Purchasing Supply (CIPS)

  • At least 3 years operational experience in procurement and sourcing.

  • Very good knowledge in both local and international procurement

  • Knowledge of the Source To Pay processes and electronic-procurement systems

  • Negotiation experience

  • Contract Management experience

  • Knowledge of local legal positions for contracts

  • Strong ability to analyse and report on procurement and financial matrix

  • Good inter personal skills

  • Understanding of market analysis, supplier evaluation and total cost of ownership analysis