World Vision International

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Program Officer, South Sudan

Job Description

PURPOSE OF POSITION:

World Vision South Sudan is seeking a Program Officer to facilitate programme development and resource acquisition for both resilience and emergency response programming with high standards of appropriateness, timeliness, and effectiveness. The purpose of the position is to assist the Senior Program Officer and Program Development and Quality Assurance Director in developing and coordinating proposals for multi-sectoral relief and recovery programs; liaising with potential and current donors to establish relationships that promote fund acquisition and program collaboration; providing overall coordination in technical assistance, planning, implementing, monitoring, evaluating and reporting of assigned portfolios; and collaborating with other departments to develop integrated programming. This position is Juba-based, but 50% time has to be spent in the field.

KEY RESPONSIBILITIES:

Grants Acquisition:

  • Work with field-based staff to develop concept papers and prepare proposals (including logical frameworks, draft budgets, budget narratives, and monitoring and evaluation plans) for major government, private and multi-lateral donors.

  • Assist Senior Programme Officer and PDQA Director in identifying and defining funding sources from USAID, DFATD, DFAT, EU, UN and other public donors to support existing and planned programming activities.

  • Take a leading role on key bid elements including program design, strategic partnerships, presentation of evidence and demonstrated track record to ensure quality applications are submitted.

Grants Management & Quality:

  • Support Program Managers to ensure timely submission of high quality reports to donors.

  • Assist Program Managers to ensure they are compliant with donor regulations resulting in program quality. Where necessary, lead the revisions of original plans in close coordination with the Program Manager, SOs and external donors, based on sound impact analysis of proposed change.

  • Support Finance Officers to monitor grant implementation and resource/fund utilization rates in conjunction with the Finance Manager Grants.

Donor Engagement and External Relations:

  • Provide regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities.

  • Assist in preparation and signing of technical agreements with line ministries and other government agencies

  • Assist the Senior Program Officer and PDQA Director with developing key relationships and partnerships with other INGOs, local NGOs and donors.

Strategy:

  • Assist Senior Programme Officer and PDQA Director in strategic engagement and communication with, SOs and partners to foster enhanced collaboration and alignment towards achieving improved grants acquisition and management.

  • Assist Senior Programme Officer and PDQA Director in development of improved donor landscape analysis to support grants acquisition.

Knowledge Transfer:

  • Support Project Managers in compiling quality reports.

  • Share donor regulations with project managers to enable them to be compliant with the specific donor requirements.

Other:

  • Carry out additional responsibilities as assigned by the Senior Programme Officer and PDQA Director.

  • Attend and participate in National Office and Zonal strategic meetings, lessons learned and other events which relate to resource acquisition and management.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in a related field from accredited university.

  • At least 3 years of previous experience in project design, proposal writing and donor relations for an INGO in a relief and / or development context. At least one year of field-based work in a similar, conflict-prone environment is required.

  • Experience developing high value programs and proposals in the following fields preferred: Health & Nutrition, Food Assistance, Economic Recovery & Livelihoods, Education, Children in Emergencies, WASH, and Protection. Experience in working on resilience programming in fragile contexts preferred.

  • Experience negotiating with Government, Bi / Multi-lateral Agencies, private donors.

  • Understanding of UNICEF’s rules and regulations, proposal compilation, budgeting and reporting systems

  • Experience working in a cross-cultural environment.

  • Willingness to work and travel to hardship locations.

  • Strong knowledge and understanding of the humanitarian industry (relief, development, and advocacy), including how INGOs operate in the global and local contexts. Good understanding of WV’s current ministry and operations.

  • Good networking skills.

  • Broad understanding and in-depth knowledge of government and bi/multilateral agency funding requirements, systems and procedures.

  • Excellent skills in project design, budget preparation, evaluation and report writing.

  • Ability to independently develop log frames, monitoring and evaluation plans and indicator tracking tables for projects and programs.

  • Understanding of World Vision’s Child wellbeing indicators, LEAP processes and templates.

  • Excellent analytical/problem-solving skills and attention to detail in the development of written documents.

  • Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.

  • Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources.

  • Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.

  • Excellent communication English language communication skills. Ability to express ideas, thoughts and concepts clearly and effectively in writing using correct and appropriate grammar, structure and spelling.

  • Excellent computer knowledge including Word, Excel, Lotus Notes and Power Point.

  • Bachelor’s degree in a related field from accredited university.

  • At least 3 years of previous experience in project design, proposal writing and donor relations for an INGO in a relief and / or development context. At least one year of field-based work in a similar, conflict-prone environment is required.

  • Experience developing programs and proposals in the following fields preferred: Health & Nutrition, Food Assistance, Economic Recovery & Livelihoods, Education, Children in Emergencies, WASH, and Protection. Experience in working on resilience programming in fragile contexts preferred.

  • Experience negotiating with Government, Bi / Multi-lateral Agencies, private donors.

  • Experience working in a cross-cultural environment.

  • Fluency in both written and oral English.

Preferred:

Experience developing programs and proposals in the following fields preferred: Health & Nutrition, Food Assistance, Economic Recovery & Livelihoods, Education, Children in Emergencies, WASH, and Protection. Experience in working on resilience programming in fragile contexts preferred.

Work Environment/Travel:

  • The position requires ability and willingness to travel.

  • Domestic Travel: 30% Regular internal travel to project areas is required.

  • International Travel: 15% international travel will be required.

  • On call: In emergency and disaster situations, the position will always be required to be on-call.