Zonal Programme Manager, South Sudan
PURPOSE OF POSITION:
The Zonal Program Manager (ZPM) provides strategic leadership and day-to-day management to the field Integrated Program portfolio in the assigned Zone to ensure that it is effective and meets the designated goals and objectives of World Vision, the donors and the target population. The ZPM leads the assigned Zonal Programme Team in the development, implementation, oversight and evaluation of all programming, with emphasis on strategic development, resource acquisition and quality control, as well as staff development.
Act as a Leader for the Zonal Programme Team.
Provide administrative management for the implementation of all WV Programs in the assigned Zone in accordance with the overall WV South Sudan country strategy, policies, procedures and objectives.
Ensure that all programs are closely integrated and that all programs receive adequate planning, monitoring and are evaluated and LEAP compliant.
Participate in the assessment of community needs and resources in the assigned Region.
Where necessary and in conjunction with the Program Officer, prepare project proposals and budgets, seeking to diversify funding and other resources.
Assist in the development of strategies for long-term or additional interventions in the assigned Zone.
Maintain familiarity with the requirements and compliance procedures of current and new programme donors.
Work closely with the Quality Assurance Director in ensuring the smooth functioning of the assigned Zonal programme.
Oversee all aspects of day-to-day Zonal Programme implementation, ensuring the achievement of the program goals.
With the assistance of the Program Development and Management Officer ensure that all donor and Support Office reporting requirements are met.
With the assistance of Program Officer manage and evaluate Integrated Ministry’s budgets, project funding, expenditures and accomplishment of ministry objectives.
Support and supervise the work of County Teams and all program staff in the assigned Zone.
Monitor the progress of projects with Zonal Program Officer, including frequent visits to sub-offices, projects and communities in the assigned Zone.
Develop partnership relationships with local organizations and communities to assess the effectiveness of current projects and to identify possibilities for new projects and funding in the assigned Zone.
Prepare training materials and conduct training of field office and WV staff in project design, implementation and management and in reporting systems/procedures.
Work with the Zonal Programme Team to develop annual / quarterly / monthly operating plans and participate in the formulation of management plans and the country strategy for the WV Southern Sudan.
Prepare financial status and project progress reports, and other information as required for the donors, the Program Director, Support Offices, and Partnership Office.
Co-ordinate on-going monitoring and the evaluation of all project activities in the assigned Region with Zonal Programme Officer.
Contribute to the development of a national strategy for the Integrated Ministry, which will be guided by sound relief/ transitional development principles.
Assess the effectiveness of current projects and identify possibilities for new projects in the assigned Zone.
Provide information and participate in the recruitment, selection and development of staff for the assigned Zone.
Provide mentoring and counseling (psychological support) for staff in the assigned Region with Regional HR & Admin Officer.
Any other appropriate tasks required for the support of WV Southern Sudan programme.
Act as WVSS official representative in the assigned Zone.
Engage in networking with the Government Authorities, SSRRC, donors, NGOs and UN agencies.
Maintain regular contact with other international and local non-governmental organizations (NGOs) and government officials working to serve as a network for obtaining and coordinating information regarding current and future work in the assigned Zone.
Along with the County Team leaders maintain good working relationships with local authorities and community leaders, without compromising the independence of WVSS and its non-governmental role.
Manage public relations for the assigned Zonal Office, including arranging schedules for visitors and media groups, transport, lodging, arranging of appointments and orientation to projects.
When appropriate, keep the Communications Manager in Juba informed of media opportunities and coordinate.
Work with the Program Director in Juba to deliver appropriate communication services to the programme and to ensure adherence to WV Communications standards.
Work with the Finance Director in Juba to support the assigned Zonal Grant/ Finance Manager to deliver appropriate financial services to the field team and to ensure accountability according to WV Finance standards.
Work with the HR & Admin Director in Juba to support the assigned Regional HR & Admin Officer to deliver appropriate HR services to the Regional Programme team and to ensure the application of policies and procedures that follow WV standards using a participative and achievement oriented management style.
Maintain team spirit and ensure welfare of WV staff in the assigned Region.
Consult, listen and use suggestions from team members in decision making.
Set goals for Regional Programme staff and show confidence that they can achieve these goals.
Create a supportive work environment.
Be an example of self-managing stress.
Acknowledge and appreciate efforts others put in the work.
Consider technical/professional inputs from team.
Support the Regional Supply-Chain/ Logistic Officer to deliver appropriate services to the field team and to ensure accountability according to WV procurement and financial control standards.
KNOWLEDGE, SKILLS AND ABILITIES:
Experience in project management, design, implementation, monitoring and evaluation.
Experience with World Vision or a similar large NGOs’ policies and procedures.
Experience in management and knowledge of basic accounting methods and procedures.
Strong and proven people management skills.
Ability to train and supervise a multi-cultural staff team.
Good cross-cultural communication skills.
An openness to learning about and understanding the culture, political, and social and economic situation of the country.
Good public relations and public speaking skill.
Requires a willingness to spend at least 33% of his/her time in the field visiting projects sometimes under difficult living conditions.
Ability to work and travel extensively in South Sudan and elsewhere to attend various senior management meetings internationally and within the WV Partnership.
Master’s degree in Public Health or a development related field.
Management experience in an organization with at least 500 national and international staff.
Must have people management skills with ability to lead inspire and mentor subordinates to achieve highest results.
The position requires a systems thinker an analytical and critical thinker capable of questioning assumptions and proposing suitable and practical solutions.
Master’s Degree qualification in Development Studies, Health & Nutrition, Water/ Sanitation or Agriculture, public policy, conflict resolution, or similar fields preferred.
Experience in the management of relief and development work in a fragile context.
At least 7 years field experience in a fragile country.
Work environment: Office-Based position with frequent visits to the fields.
Travel: 30% domestic/international travels is required.
On call: Available for communication with partners and colleagues from diverse time zones.