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Finance and Accounts Manager

10683-15N10180
Juba
19-Jul-18

PURPOSE OF POSITION:

As a member of the Management Team, the incumbent is required to provide strategic financial input to decisions to be made covering all areas of ministry. To implement sound financial accounting per GAAP’s, and ensure accurate financial reports are produced and maintained.

To ensure the accounting team is well guided to execute the accounting function per their mandate and build capacity where such is lacking. To maintain sound liquidity levels and treasury management functions whilst ensuring all advances are maintained within expected periods

To implement financial and organizational policies in such areas as, but not limited to: budget, cash management and forecasting, funding by donors (especially Governments), recording and documentation, project auditing, monthly financial reporting and local resource acquisition; being cognizant of World Vision International financial policies.

The Finance Manager -Accounts plays an advisory role to the Finance director and the rest of the management team on matters related to risk management, internal controls systems and their impact on the operations of the organization.

KEY RESPONSIBILITIES:

Financial Management and Reporting:

  • Produce the monthly FFR and ensure quality and timely submission to Finance Director and the SLT for analysis, decision making and Post the monthly FFR in Financial Database to insure timely submission and compliance with the Financial

  • Manual and ensure fixed asset inventory is maintained as current.

  • Manage office liquidity and ensure the monthly consolidated funding request is acceptable with target low and timely submitted to enhance efficiency and effectiveness of treasury management in accordance with WVFM.

  • Review all data before posting into General Ledger to assure integrity of data being posted.

  • Manage the inter-office accounting (PA/SA) and reconciliation process of the same.

  • To ensure System budgets for both National Office and Projects are properly and timely uploaded in SUN System for accurate tracking.

  • Provide monthly Management Report analysis to the Finance Director and Management team to ensure decision making to enhance project management accountability.

  • Coordinate the production, review and posting of all projects CPFR in the FFR Database on a timely basis.

  • Coordinate and review and ensure that quality Bank reconciliations are timely done, reconciling items cleared and finally posted in the FFR Database.

  • Provide monthly staff advance statements to staff and ensure advances are settled in a timely manner through Concur system.

  • Give support to the Audits purpose to ensure WVSS & NO compliance with internal, statutory and Global Centre (GC) audits and timely implementation of any finding.

  • Occasionally visit project field sites to ensure financial controls and procedures are in place.

  • Advice the Finance Director on issues related to compliance with guidelines.

Financial Accounting & Management:

  • Observe and monitor all internal control issues around the financial accounting processes.

  • Actively participate in the production of the monthly management accounts.

  • Together with other finance team members, participate in responding to internal audit queries.

  • Capacity building for Finance and None Finance staff ensuring staff have SUN system knowledge, OLAP analysis exposure and are investing in self professionally through CPA/ACCA courses.

  • Actively participate in generation and interpretation of monthly financial reports and communicate key indicators to the stakeholders.

  • Review payment vouchers and other journals to ensure proper coding and documentation.

  • Ensure Zonal offices are well funded and manage the banking process to assure timely service delivery.

  • Act as the lead in the production of monthly financial reports ensuring that all the data reflected is accurate and correct. This involves supervising and working closely with all the accountants in the department and reviewing such reports with the Finance director before attaching them on FFR.

  • Be an active member of Risk Management committee in line with ERM framework.

  • Take a lead on the inter-company Settlement advice especially on fund commitment on PBAS.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor of Commerce (Accounting Option) or a business related degree. a Master Degree will be an advantage. Must be a certified accountant CPA/ACCA finalist.

  • Must have sound knowledge of Generally Accepted Accounting Principles and a thorough knowledge of financial systems and internal financial controls.

  • Experience with computerized accounting systems, preferably SUN systems, Ms- Word, and Ms-Excel strongly desired

  • Strong accounting and analytical skills is desired for this role

  • Must possess good communication skills.

  • Requires a minimum of 5 years working experience, three with an international NGO. Must have managed a department team.

  • A wide working knowledge of major donor regulations with particular bias to Government grants, Multi-lateral donors an advantage.

  • Experience with audit processes (both internal & external).

Preferred:

  • Ability to engage at a strategic level with regional stakeholders (Excellent written and spoken English

  • Able to solve complex problems and to exercise independent judgment

  • Ability to travel within country regional and internationally when so required

  • Able to work in a cross-cultural environment with a multi-national staff

  • Must be able to stand above denominational diversities.

Working Environment/Travel:

  • Work environment: Office-based position;

  • Travel: 10% domestic/international travels is required;

  • On call: Available for communication with partners and colleagues from diverse time zones.