PURPOSE OF POSITION:
Manage and coordinate World Vision South Sudan’s core financial teams and functions at field level covering the Zone.
Manage all zonal grant accounting operations, which include business processes and solutions, reporting, support office monitoring and communications. Coordinate all key grant accounting systems, processes, and controls.
Ensure that financial and accounting reports accurately reflect the condition of the organization and provide reliable information necessary for operations. Coordinate funding alignment and cost control among all grants in consultation with the Finance Director. Ensure Internal control are effected. Maintain effective financial risk control procedures where risks are identified, prioritized, monitored, and mitigated. Support the Finance Director in strategic alignment and management of resources.
Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Grant Management and Compliance to Donor Regulations:
Provide guidance to supply chain at the Zone and for program/projects in line with WV procurement policies, procedures and diverse donor requirements.
Ensure proper grant documentation such as signed agreements, approved budgets, grant amendments are maintained at all times.
Coordinate and conduct training in areas like accounting, SunSystem, risk management, grant compliance and other key financial areas to NO and project finance staff.
Ensure proper assets recording is in place and that assets are properly accounted for in all grants.
Coordinate financial activities to ensure compliance with donor and WVSS Policy requirements.
Work closely with Program Officers and Project Managers in the preparation of proposal budgets by reviewing all budgets/LEAPs for accuracy and completeness and ensure that each donor covers their fair share of admin costs before they are submitted to donors.
Ensure grant close out procedures are observed and monitored.
Financial Accounting Systems, Processes, and Controls:
Be a key player in the issues of grants accounting and management to ensure full compliance with WVSS internal controls and donor requirements.
Ensure World Vision South Sudan’s accounting processes, and controls are reasonable, meet the needs of the organization, and comply with good business practice and the law.
Facilitate projects audit exercise, monitor implementation of audit recommendations, management response and provide regular consolidated updates to management.
Evaluate current policies and procedures and implement changes as needed to ensure accuracy and increased productivity.
Contribute to the development of World Vision South Sudan’s accounting policies.
Monitor PBAS on a monthly basis and ensure commitments are made on a timely basis and inform Finance Director of any problems immediately for follow up and resolution.
Prepare and submit monthly funding requests for the zone on a timely manner an ensure controls over cash are effective. Maintain liquidity levels within Cash target low.
Develop good networks and relationships with other NOs, SOs, other partners, other NGO, Banking entities, etc.
Promote effective networks within WV through effective communication, relationships and twin citizenship.
Promote shared resource networks within the Sub-region, Africa and the partnership.
Financial Management and Grant Reporting:
Ensure monthly bank reconciliation is done and all reconciling items are up to date.
Provide timely and accurate grant financial reports for submission to donors, project managers and Support Offices within the required time schedule.
Ensure payroll is allocated according to approved LDRs and liabilities related to payroll are paid in a timely manner.
Ensure accurate VI’s are prepared and uploaded in SUN system on monthly basis. This includes accrual entries for closing projects.
Reviewing expenditure summaries and facilitate review of soft vouchers against hard copies every month for preparation of the Field Financial Report.
Ensure financial back up documents are safely scanned and stored on a monthly basis.
Financial Control and Risk Management:
Conduct regular project/programs financial reviews for compliance, risk assessment and mitigation.
Ensure the organization’s overall accounting policies in reference to generally accepted accounting principles (GAAP) in Zone is executed appropriately.
Meet periodically with Project Managers to review financial grants reports in order to provide financial and budget advice to Finance Director, Project Managers, and other relevant program management staff on all matters pertaining to grant funding, donor financial reporting and grant budgetary controls and ascertain grant financial performance in due time.
Communicate World Vision South Sudan’s accounting policies, procedures, and controls.
Respond to respective queries in relation grants reports from donors, support offices, auditors and internal WVSS management.
Minimize risks associated with poor management and control of business and travel advances.
Leadership and People Management:
Ensure implementation of partnership initiatives involving Finance.
Adhere to WVI key policy documents – mission, core values, covenant of partnership.
Provide leadership to the finance department and ensure smooth running efficient delivery of services.
Ensure we are within set Sal & ben benchmark and other key score cards parameters as well ensure all Audit findings are cleared within 90 days.
Interpret policies to Zonal team and recommend policy change where applicable.
Carry out financial forecasting to provide funding/costing scenario analysis and recommend strategic decisions to management.
Built capacity of the finance staff at the Zone and also other non-finance staff on Support services related functions.
KNOWLEDGE, SKILLS & ABILITIES:
Bachelor Degree in Business related subject or Economics. Masters is added advantage.
SUN6 /OLAP tools knowledge distinct advantage and highly preferred.
Professional Accounting with CPA /ACCA at least part 2.
1-3 yrs in Manager level or equivalent and demonstrate ability in supervision.
Intermediate to Advanced skills in Excel a must.
Sun-systems software desired and SUN 6 experience a distinct advantage.
Experience in managing major donor funds.
Working knowledge of Grants operations, finance services and practices is an added advantage.
Good planning and organizational skills.
Tact and diplomacy in dealing with staff-related to work environment needs.
Ability to maintain effective working relationships with all levels of staff and public.
Must be a committed Christian, able to stand above denominational diversities.
Computer literate with advance Microsoft office application knowledge.
Capacity building skills.
Work environment: Field based (Malakal/Kodok/Melut)-based with frequent travel within these offices.