PURPOSE OF POSITION:
The purpose of this position is to provide overall leadership of all Nutrition grants in Greater Bar-el Ghazal and providing technical support in implementation and budget management. The programme manager will have responsibility for day to day implementation of the nutrition grants and provide an oversight of all projects ensuring they achieve results-based set outputs and outcomes, management of project budget to ensure timely expenditure, reporting, and compliance with donor standards and regulations.
The position will have key responsibilities of ensuring high quality implementation of project activities, grant management according to donor requirements and international accounting standards, timely donor and other stakeholder reporting, and overall contribution to Child Well Being outcomes. The Manager will be accountable for delivering all projects results and technical leadership for nutrition outcomes within the zone.
Provide timely input and contribution to the completion of annual work plans, reports and ensure grant management compliance for the WV project in alignment with donor and WV regulations.
Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders, making use of an appropriate accountability framework.
Compile output reports and prepare overall performance progress reports detailing achievements against plans and variance on a regular basis.
Ensure strong communication and coordination with all team members as a means to effectively achieve program objectives.
Establish and maintain effective project management tools for implementation, work plan management, procurement, budget management and spending planning, quality assurance monitoring, beneficiary accountability, and programmatic and financial reporting.
Coordinate and follow up with project managers to ensure work plans, procurement plans and purchase requisitions are in place. Support to follow up with procurements at the national level.
Coordination with Nutrition Technical Advisor, Finance, Programs, Supply Chain Management/ Procurement, Quality Assurance (M&E), People & Culture/HR (P&C) and Administration teams to ensure timely, high quality project implementation and management.
Work closely with all county Nutrition Managers to ensure timely expenditure and management of burn rate; Develop budget revision requests where necessary.
Work with other project managers to ensure timely spending and management of burn rate and coordinate budget revisions where necessary, compile and submit monthly, quarterly and EOP reports.
Represent World Vision in zone cluster meetings and nutrition forums.
Support in the proposal development and design of all nutrition projects in the zone.
Ensure integration of nutrition to other sectors within the zone for increased coordination and value for money.
Staff Supervision and Management:
Participate in the recruitment process of key position for nutrition projects.
Develop and maintain an adequate human resource plan consistent with WV & donor policies/requirements in line with local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives.
Conduct quarterly reviews of staff performance in line with WVs performance management system, availing opportunities for staff feedback.
Ensure proper technical capacity of nutrition projects staff through training and performance management.
Lead in the generation of project budgets ensuring that all key areas are adequately budgeted for in order to achieve the set targets/goals.
Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and WV SO.
Work closely with Finance Manager to ensure grant/project compliance and project expenditures are reasonable, allocable, and prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit.
Monitoring, Reporting, Documentation & Knowledge Management:
Work closely with Quality Assurance Department to ensure all M&E frameworks of the projects are in place and used to guide project implementation.
Maintain effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems.
Conduct routine visits to project sites for purposes of monitoring, operational support and ensure that implementation is per approved guidelines by the MOH.
Organise and facilitate regular project review meetings with project staff to review progress and quality of activity implementation and ascertain that protocols & guidelines as well as minimum SPHERE standards as provided by WHO are met.
Review and submit timely accurate and quality reports that meet donor requirements.
Work closely with QA and other managers to develop tools for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success stories.
Ensure that quality programme reports are submitted to the Donor in a timely manner.
Regularly participate in Nutrition Cluster/other meetings with MOH counterparts and other partners to provide updates on program implementation.
Maintain open communication with partner agencies, other INGO’s, UNICEF and other UN agencies and other relevant external partners regarding project initiatives for enhanced coordination.
KNOWLEDGE, SKILLS & ABILITIES:
University degree or qualification in Nutrition, Food Science , or other related field.
Master’s degree in management, Nutrition, public health or any other related field is preferred.
3-5 years proven experience in emergency programmes or social development with at least 2 years of that experience in cash and CFA programming.
Strong project management background.
Understanding of basic economics i.e. elasticity of demand and supply and substitution effects.
Training in Food for Cash programming.
Experience in urban programming preferred.
Experience in nutrition surveys and assessments.
Strong experience in managing staff, partners and facilitating capacity building.
Excellent English communication skills (oral and written).
A high level of diplomacy and networking skills is required.
Strong capacity building and facilitation skills.
Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.
Ability to manage work life without supervision.
Ability to work in and contribute to team building environment.
Ability to maintain performance expectations in psychologically stressful environments and physical hardship conditions with limited resources.
Ability to scan the environment and adapt quickly to the needs or come up with suitable options.
Able to use a computer, with word-processing and spreadsheets, (e.g. Microsoft Office).
Work environment: Rural/ remote set up.
Travel: 10% domestic/international travels is required.
On call: Available for communication with partners and colleagues from diverse time zones as and when asked by the supervisor.