PURPOSE OF POSITION:
The Lot Manager is responsible for the overall management for the Health Pooled Fund (HPF) III projects in Yambio, Western Equatoria. He/she has the overall responsibility for the successful implementation of the project and provide and managerial support to County, M&E and MNCH Coordinators and other project team in the State.
As the Lot Manager, he/she oversees program implementation, monitoring and evaluation, financial management, including oversight and coordination of stakeholders and staff in the Lot/State. He/she is also responsible for the representation of the project to SMOH, CHD, and other key stakeholders at the State Level.
Coordination and Partnership:
Develop critical partnership and network with government and other stakeholders.
Improve capacity of the sub-partner in terms of project implementation and compliance with donor requirements.
Coordinate with CHD to ensure a very good asset management practice at county level and Lot level.
Communicate challenges affecting implementation without delay to HPF Director.
Ensure the CHD prepares an incentive payroll for CHDs staffs and health facility by 15th of every months.
Timely response to emails and adhoc requests.
Project Implementation and achievement of indicators:
Compliance with all the donors’ requirements (reading the contract regularly).
Timely implementation of county level activities as per the approved work plan.
Ensure indicators are achieved and project performance by county meets donor expectation.
Successful implementation of cross cutting issues including QOC (conflict sensitivity, GESI, Quality improvement).
Coordinate logistics, administration and finance identifying gaps and addressing them for effective project implementation at county level.
Ensure project implementation follows WVI principles of financial and humanitarian accountability.
Conduct field monitoring visits frequently to the facilities to ensure delivery of services.
Uphold quality services in all health facilities.
Timely distribution of Last miles drug distribution with proof of delivery-within 21 days.
Conduct regular assessment to inform decision making and participate in proposal development.
Conduct at least quarterly visits to all health facilities accompanied with written supervision reports.
Timely identification and documentation of lessons learned, best practices and success stories.
Timely reporting of incidents.
Develop and implementation a robust M&E system on:
Ongoing data collection.
Analysis and review of project performance.
Adjustment of implementation plan.
Accurate budget forecast for the month and quarter (within 10+_).
Timely cash advance and procurement requisition.
Project achieves actual spending in alignment with approved budget, with burn rate within acceptable variance 10+.
Aware of burn rates / spending progress of the project all the time through finance/expenditure tracking.
Ensure planned activities are done within the approved budget.
Being proactive in budget management with no over or underspending for each budget line item.
Submit timely and quality reports (technical and finance) by 12th of every month.
Guide the County Staff, Project staff and all relevant staff guided in compilation and evaluation of information that relate to the program’s objectives.
Human resource management including performance for partnership management and coaching.
Ensure all project staff have signed performance agreements and are regularly appraised as part of performance management.
Ensure adequate staffing and training of staff using available project resources for quality implementation.
Ensure that all staff LDRs are timely submitted.
KNOWLEDGE, SKILLS & ABILITIES:
Medical/ Clinical background (Medical Doctor, Nurse, health office, Clinical Officer) and a Master’s Degree in Public.
Minimum of 7 years of experience implementing large integrated Maternal, Newborn and Child Health programs.
Experience in health system strengthen in fragile context.
Experience in Sub-grant, budget, staff and partnership management is required.
Demonstrated strong analytical, managerial, leadership, communications and interpersonal skills.
Proven ability in the management of large health projects in fragile context.
Positive collaboration and facilitation skills; Leadership of large and diverse teams; Diplomacy.
Willingness to take up a position post and residence in a fragile context; Preference for candidates with previous work experience in South Sudan.
Commitment to WV Core Values and Mission Statement.
Should be eligible to work in South Sudan.
Fluency in English.
Preferred Skills, Knowledge and Experience:
Ability to plan, facilitate and lead Project reviews at County and State level.
Ability to communicate effectively WVI values and vision to external audiences.
Ability to practice clinically and mentor local staff.
Work environment: Field-based position, with physical hardship conditions and limited amenities.
Travel: Both local and international travels expected.
On call: 24 hours.
This is an international position.