Lot Project Manager, South Sudan

15014-15N32075
Yambio
22-Nov-19
International Role - Yes
1-2 Years

PURPOSE OF POSITION:

The Lot Manager is responsible for the overall management for the Health Pooled Fund (HPF) III projects in Yambio, Western Equatoria. He/she has the overall responsibility for the successful implementation of the project and provide and managerial support to County, M&E and MNCH Coordinators and other project team in the State.

As the Lot Manager, he/she oversees program implementation, monitoring and evaluation, financial management, including oversight and coordination of stakeholders and staff in the Lot/State. He/she is also responsible for the representation of the project to SMOH, CHD, and other key stakeholders at the State Level.

MAJOR RESPONSIBILITIES:

Coordination and Partnership:

  • Develop critical partnership and network with government and other stakeholders.

  • Improve capacity of the sub-partner in terms of project implementation and compliance with donor requirements.

  • Coordinate with CHD to ensure a very good asset management practice at county level and Lot level.

  • Communicate challenges affecting implementation without delay to HPF Director.

  • Ensure the CHD prepares an incentive payroll for CHDs staffs and health facility by 15th of every months.

  • Timely response to emails and adhoc requests.

Project Implementation and achievement of indicators:

  • Compliance with all the donors’ requirements (reading the contract regularly).

  • Timely implementation of county level activities as per the approved work plan.

  • Ensure indicators are achieved and project performance by county meets donor expectation.

  • Successful implementation of cross cutting issues including QOC (conflict sensitivity, GESI, Quality improvement).

  • Coordinate logistics, administration and finance identifying gaps and addressing them for effective project implementation at county level.

  • Ensure project implementation follows WVI principles of financial and humanitarian accountability.

  • Conduct field monitoring visits frequently to the facilities to ensure delivery of services.

  • Uphold quality services in all health facilities.

  • Timely distribution of Last miles drug distribution with proof of delivery-within 21 days.

  • Conduct regular assessment to inform decision making and participate in proposal development.

  • Conduct at least quarterly visits to all health facilities accompanied with written supervision reports.

  • Timely identification and documentation of lessons learned, best practices and success stories.

  • Timely reporting of incidents.

Develop and implementation a robust M&E system on:

  • Ongoing data collection.

  • Analysis and review of project performance.

  • Adjustment of implementation plan.

Financial Management:

  • Accurate budget forecast for the month and quarter (within 10+_).

  • Timely cash advance and procurement requisition.

  • Project achieves actual spending in alignment with approved budget, with burn rate within acceptable variance 10+.

  • Aware of burn rates / spending progress of the project all the time through finance/expenditure tracking.

  • Ensure planned activities are done within the approved budget.

  • Being proactive in budget management with no over or underspending for each budget line item.

  • Submit timely and quality reports (technical and finance) by 12th of every month.

Staff Management:

  • Guide the County Staff, Project staff and all relevant staff guided in compilation and evaluation of information that relate to the program’s objectives.

  • Human resource management including performance for partnership management and coaching.

  • Ensure all project staff have signed performance agreements and are regularly appraised as part of performance management.

  • Ensure adequate staffing and training of staff using available project resources for quality implementation.

  • Ensure that all staff LDRs are timely submitted.

KNOWLEDGE, SKILLS & ABILITIES:

  • Medical/ Clinical background (Medical Doctor, Nurse, health office, Clinical Officer) and a Master’s Degree in Public.

  • Minimum of 7 years of experience implementing large integrated Maternal, Newborn and Child Health programs.

  • Experience in health system strengthen in fragile context.

  • Experience in Sub-grant, budget, staff and partnership management is required.

  • Demonstrated strong analytical, managerial, leadership, communications and interpersonal skills.

  • Proven ability in the management of large health projects in fragile context.

  • Positive collaboration and facilitation skills; Leadership of large and diverse teams; Diplomacy.

  • Willingness to take up a position post and residence in a fragile context; Preference for candidates with previous work experience in South Sudan.

  • Commitment to WV Core Values and Mission Statement.

  • Should be eligible to work in South Sudan.

  • Fluency in English.

Preferred Skills, Knowledge and Experience:

  • Ability to plan, facilitate and lead Project reviews at County and State level.

  • Ability to communicate effectively WVI values and vision to external audiences.

  • Training facilitation.

  • Ability to practice clinically and mentor local staff.

Work Environment/Travel:

  • Work environment: Field-based position, with physical hardship conditions and limited amenities.

  • Travel: Both local and international travels expected.

  • On call: 24 hours.

  • This is an international position.