World Vision International

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Project Director, South Sudan

Job Description

PURPOSE OF POSITION:

This is a consortium programme on Cash for Assets in three States. The Project Director will provide overall leadership to the programme in South Sudan. The Project Director will be responsible for overseeing overall of the programme by three partners and lead the programme management unit of the consortium. The candidate will also be overall in charge of partner coordination, logistical and technical support of the teams. The World Vision South Sudan (WVSS) operations component will be directly managed by the Project Director assisted by a coordinator. This position has principal responsibility for the representation of the project to the donor, Government of South Sudan representatives, and other key stakeholders. Other key responsibilities include ensuring high quality implementation of project activities, grant management according to donor requirements and

international accounting standards, timely donor and other stakeholder reporting, and overall contribution to Child Well Being outcomes. The Project Director will be accountable for delivering all project results. S/he will maintain communication with the two sub-agreement partner agencies and oversee coordination of their technical activities within the project framework, work plan and budget.

KEY RESPONSIBILITIES:

Grant Implementation:

  • Head the implementation of the grant at consortium level, ensuring that the programme’s ultimate, intermediate and immediate Outcomes are achieved.

  • Lead sub-agreement partner agencies and stakeholders (in South Sudan) in participatory planning of project activity implementation, ensuring adherence to technical standards, best practices and donor guidelines.

  • Provide timely input and contribution to the completion of annual work plans, reports and ensure grant management compliance for the WV project in alignment with donor and WV regulations.

  • Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders, making use of an appropriate accountability framework.

  • Gather and compile output reports from the consortium members, WVSS Project Officers and prepare overall performance progress reports detailing achievements against plan and variance on a regular basis.

  • Provide to the consortium standard documents/tools to ensure standardised approach to the operations.

  • Design strategies, create partnerships and interventions to ensure project activities and implementation strategies are gender, age and ability inclusive and in compliance with DFID requirements.

  • Ensure strong communication and coordination with all team members as a means to effectively achieve program objectives.

  • Carry out additional responsibilities and projects as assigned, including administrative and planning functions.

Staff Supervision and Management:

  • Supervise a team of senior level international and national staff with skills across a diverse set of technical areas.

  • Develop and maintain an adequate human resource plan consistent with WV & donor policies/requirements in tandem with local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives.

  • Ensure competent and motivated staff are hired in time and retained.

  • Conduct quarterly reviews of staff performance in line with WVs performance management system, ensuring opportunities for staff feedback.

  • Ensure proper technical capacity of staff through training and performance management to WVSS project staff.

Budget Management:

  • Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors, WVSS and World Vision Australia.

  • In conjunction with Finance Manager, ensure grant/project compliance whereby project expenditures are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit.

  • Oversee supply and equipment procurement, acquisition, disposition, and management in compliance with WV internal and donor requirements.

Monitoring, Reporting, Documentation & Knowledge Management:

  • Maintain effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems.

  • Conduct routine visits to all consortium member project sites for purposes of monitoring and operational support.

  • Submit timely accurate and quality reports that meet donor requirements.

  • Develop Standard Operating Procedures for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices,

  • lessons learnt and success stories.

Donor Relations:

  • Represent the Project and World Vision in engagement opportunities with the donor, the Government of South Sudan, UN agencies, clusters, implementing and technical partners and other relevant stakeholders.

  • Represent World Vision at relevant meetings with the Government of South Sudan and project counterparts to provide updates on program implementation.

  • Maintain open communication with sub-agreement partner agencies, other INGO’s, UN agencies and other relevant external partners regarding project initiatives for enhanced coordination.

KNOWLEDGE, SKILLS & ABILITIES:

  • Minimum Master’s degree in social sciences, food security , business administration, international development or a related field with experience in grant management.

  • At least five years of experience in program management and administration, financial management, award cooperative agreement compliance, sub award management, and tracking project performance and costs.

  • Proven ability to manage complex partnership relationships , consortiums including effective coordination with host country government.

  • Technical expertise in managing Cash/Food for Assets, Food Security and Livelihood projects a requirement.

  • At least three years of international experience in emergency relief or development project management in fragile or challenging and complex contexts with responsibility of overseeing comprehensive recovery & resilience projects a must.

  • Experience of the Red Cross and Red Crescent Code of Conduct, HAP-I Standard, ECB Good Enough Guide, Sphere Standard (Humanitarian Charter and Participation Standard), donor requirements and WV Humanitarian Accountability Framework.

  • Experience in partnership building and coordination with the donors, private sector, NGO and local community organizations.

  • Familiarity with DFID grants requirements.

  • Fluency in English.

  • Demonstrated strong analytical, managerial, leadership, communications and interpersonal skills.

  • Proven ability in the management of consortiums.

  • Positive collaboration and facilitation skills; Leadership of large and diverse teams; Diplomacy.

  • Willingness to take up a position post and residence in a fragile context.

  • Commitment to WV Core Values and Mission Statement.

Working Environment/Travel:

  • 50% National Office and 50% travel to the field.

  • Domestic / international travel as required.

  • On call as required.