World Vision International

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Project Manager OFDA - Malakal, South Sudan

Job Description

PURPOSE OF POSITION:

The Program Manager will provide overall leadership in the implementation of the SAFE project in Upper Nile State through an integrated approach with Protection, Food Security and Livelihoods, Nutrition and Water, Sanitation & Hygiene ﴾WASH﴿ services. This position will provide leadership that entails planning, supporting and management of the program so that activities and outputs remain on track and the program contributes to its main goal of alleviating suffering among disaster affected and vulnerable communities in Upper Nile by improving access to humanitarian assistance.

KEY RESPONSIBILITIES:

Program Management (Quality Implementation):

  • Coordinate with program, finance and administration staff to ensure operational systems are in place to support field activities.

  • Ensuring appropriate structures, internal and external standards, staffing, resources and policies as well as all grant requirements are adhered to.

  • Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and key management staff at World Vision Australia.

  • In conjunction with Finance Manager, ensure grant/project compliance whereby project expenditures are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure compliance with external audit, ensuring high standards of stewardship and accountability for all resources

  • Oversee supply and equipment procurement, acquisition, disposition, and management in compliance with WV internal and donor requirements.

  • Ensure clear understanding of project assumptions by all partners to aim at effective and timely achievement of project goals, outcomes and outputs.

  • Ensure quality of implementation including appropriate structures, internal and external standards, staffing, resources and policies.

  • Review and approve expenditures and contract according to assigned levels of authority.

  • Provide strategic direction and support to Project Officers/ Managers and other staff under the position.

  • Manage and mitigate any risks within the Program that could have financial, Human Resources or Legal consequences or negatively impact ministry or World Vision reputation.

Staff Supervision and Management:

  • Supervise a team of senior level international and national staff with skills across a diverse set of technical areas.

  • Develop and maintain an adequate human resource plan consistent with World Vision policies, donor requirements and local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives.

  • Conduct quarterly reviews of staff performance in line with WVs performance management system, ensuring opportunities for staff feedback.

  • Ensure proper technical capacity of staff is available by providing training and performance management to project staff.

  • Develop the capacity of the participating County and State Authorities to plan, monitor and coordinate service delivery.

  • Identify capacity needs in the areas of humanitarian engagement and undertake pro-active on the job training and staff development.

Monitoring, Reporting, Documentation & Knowledge Management:

  • Maintain effective project quality assurance mechanisms, including monitoring system for tracking of project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems.

  • Conduct routine visits to all project sites for purposes of monitoring and operational support.

  • Submit timely accurate and quality reports that meet donor requirements.

  • Develop Standard Operating Procedures for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success stories.

  • Track the performance of the project activities and outputs against expected results and adjust implementation processes to ensure the project is progressing towards the intended outcomes.

Liaison and Networking:

  • Represent World Vision in the local coordination forums and liaise with Government officials and donors, UN-bodies and other partners wherever appropriate and required.

  • In conjunction with other stake holders, effectively advocate for change standards, policies and legislations based on insights and demands from targeted communities.

  • Effectively represent WVSS operations and mission when accompanying visitors, e.g. donor and/or Government representatives, journalists and other delegations to project sites.

  • Establish and maintain liaison with South Sudanese counterparts and partner agencies (including steps to build open and working relationship with partners who represent the South Sudanese beneficiaries whom WVSS is serving).

  • Create an enabling environment for dialogue, information sharing, partnerships and cooperation between Community Based Organizations (CBO), Government structures and target communities when delivering project interventions.

KNOWLEDGE, SKILLS & ABILITIES:

  • An advanced degree in social sciences, public health management, business administration, international development, Program Management, coupled with a related field experience in grant management is desirable.

  • Relevant professional experience managing and implementing large multi-year projects in Africa (assessment, proposal development, report writing and evaluation, etc.)

  • Technical expertise in managing integrated project with Food Security and Livelihoods, Protection, Nutrition and Water, Sanitation & Hygiene (WASH) services.

  • At least five years of experience in program management and administration, financial management, and tracking project performance and costs.

Preferred:

  • Proven ability to manage complex partnership relationships including effective coordination with host country government.

  • At least five years of international experience in emergency relief or development project management in fragile or challenging and complex contexts with responsibility of overseeing comprehensive programs of similar size and nature.

  • Experience adhering to the Red Cross and Red Crescent Code of Conduct, HAP-I Standard, Good Enough Guide, Sphere Standard (Humanitarian Charter and Participation Standard), OFDA donor requirements.

  • Experience and skills in partnership building, especially with the donors, private sector, NGO and local community organizations.

  • Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources.

  • General understanding of human rights principles, particularly the Convention on the Rights of the Child.

  • Positive collaboration and facilitation skills; Leadership of large and diverse teams; Diplomacy.

  • Excellent computer skills, familiarity with MS Word, Lotus Notes, MS Excel and Power Point would be an added advantage.

  • Ability to work in high tension and high security risk situations and be able to adapt to rapidly changing contexts.

  • Excellent English communication skills (both oral and written).

  • Commitment to World Vision Core Values and Mission Statement.

Working Environment / Conditions:

  • Work environment: Field-based position, with physical hardship conditions and limited amenities.

  • Travel: 30% domestic/international travels is required.

  • On call: Available for communication with partners and colleagues from diverse time zones.