PURPOSE OF POSITION:
To efficiently and effectively manage the Supply Chain department and ensure that it responds in a quality and timely manner in meeting the Program's requirements, while upholding World Visions procedures and maintaining high level of accountability and integrity. Ensure compliance to various donor procurement guidelines so as to avoid disallowed costs as a result. Provide mentorship to the team by ensuring they are also appropriately trained (formally & informally) with available resources.
Formulate procurement and Logistic strategy that line up with Global Supply Chain.
Formulate and insure implementation of sourcing methodologies that meet Global Supply Chain.
Provide policy and technical advice on all aspects of procurement and logistics.
Ensure procurement transactions are carried out in accordance with WVI financial guidelines, policies and procedures.
Schedule Procurement Committee Sessions and play the advisory role on Supply Chain Management fundamentals, policies, guidelines and ethics.
Supervise the review of each requisition for completeness and ensure that appropriate sources/competent suppliers are identified, bids invited and evaluated and orders awarded based on application of best practices to obtain consistent value for money.
Ensure Purchase Orders processed in a timely manner and that users are kept informed on the status of their requisitions and movement of goods.
Review contract documents for purchases of goods and services and ensure that contract terms adequately protect the interests of World Vision and where negotiations are necessary ensure that they are conducted in a professional, ethical and transparent manner.
Ensure compliance to FPMG requirements with respect to receipt, storage, transport and delivery of WV cargo at the primary warehouse in Juba and in country warehouses.
Manage the flow of information and goods in the supply chain in a manner that optimizes the use of resources and utilizes market opportunities as they arise.
Liaise with users to help in need identification, procurement / logistics planning and prioritization to achieve optimal and responsive service delivery.
Liaise with finance and other departments to ensure invoice payments are properly documented / approved and are done in a timely manner.
Network with other agencies engaged in similar business to leverage common opportunities in procurement and logistics operations.
Planning and coordinating departmental meetings to review status of tasks, and updating management on the progress of the departments’ functions.
Evaluating supply chain business process and identifying Key performance indicators (KPI’s) to be used to monitor the processes.
Maintain list of sources of supply and explore/investigate new or alternative suppliers.
Represent the organization in dealing with vendors, in so doing foster and preserve an image of integrity and courtesy so that mutual respect and confidence is established between the organization and its service providers.
Controls and Compliance:
Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
Ensure consistent adherence to control measures and compliance with WV supply chain policies and guidelines.
Review all Procurement Documentation from the Zones and H/Office and Sign off ahead of the next level review/approval.
Continually monitor supply chain staff performance to ensure a match between individual staff skills / competences and the tasks assigned, and to facilitate optimal team performance.
In the process of supervision, work with Human Resources Department on staff development through effective performance appraisals.
Regularly review the existing supply-chain operating procedures, systems, structures and manuals and update as necessary to cater for Program’s growth, technological and operational changes.
KNOWLEDGE, SKILLS AND ABILITIES:
A degree in Business/Engineering related field. Bachelor’s degree in business or relevant field with Post-Graduate Diploma in Purchasing and Supply Management (CIPS) UK and a Member of Chartered Institute of Purchasing and Supply UK
(MCIPS) or any other recognized Supply Chain professional body.
At least five years management level experience leading a procurement and logistics team in a demanding work environment, preferably with an International NGO.
Experience working in fragile contexts/emergency response is a must.
Experience with inventory management and transportation (logistics).
Sound negotiation skills along with business acumen essential, coupled with attention to detail, maturity in decision-making and time-management skills.
Working knowledge of international procurement procedures and various donor guidelines.
Working knowledge of import and export procedures/documentation Port operations.
Mature proactive person with initiative, drive and honesty with high level of integrity, who can perform and meet expectations with minimal supervision.
Computer literate and hands-on knowledge of MS Office packages with experience in administration of computerized Supply Chain systems. Has experience in ERP systems e.g. SAP, Microsoft Dynamics, SunSystems.
Good communication and interpersonal skills and ability to work in a multi-cultural environment.
World Vision working experience.
Must adhere to set security standards.
Ensure a gender perspective in the scope of work.
Ability to work in and contribute to team building environment.
Cross – cultural sensitivity, flexibility and emotional maturity.
A professional able to stand above denominational diversities.
Work environment: Office-based with frequent travels to the fields.
Travel: 30% domestic/international travels is required.
On call: Available for communication with partners and colleagues from diverse time zones.