World Vision International

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Supply Chian Officer-Juba

Job Description

To manage the procurement of both foreign and local goods in accordance with WVI laid down systems, procedures and guidelines and ensures all project materials and requirements are procured in a timely manner from the right sources and the right prices.

Major Responsibilities: (please define in output format 1-10 things of what you expect to see as a result of this position)

Key Outputs/Responsibilities

(Accountabilities and results)

Weight (%)

Provide leadership/supervision to all supply chain assistants in Juba and assist the Supply Chain Manager in developing markets/sources of supply in Juba in line with WVI procurement policies, guidelines and procedures.

20%

Liaise with users in getting proper specifications for items to be procured in Juba to avoid rejection after purchases are received.

20%

Seek out reputable suppliers and services providers that can meet WVI demands for supplies and services in the region.

10%

Conduct weekly (or as required)Tendering Committee Meetings and analyze the received Quoted/Bids to determine the best possible source (s) of supply or service providers in the line with WVI policy and obtain the right signatories before commitment is made for services or supplies.

10%

Prepare Tendering Minutes and Draft Contract for those procurements that require such processes

10%

Raise local purchases orders (LPOs) and ensure that all the necessary documents are dully signed by the proper Officers who are dully authorized to do so.

10%

Preparing reports of all receipts dispatches and stock balances for ease of answering internal and external audit queries.

5%

Follow up on finalized local purchase orders ensuring they are delivered to suppliers /services providers and making sure that the deliveries of supplies/provision of services are done in a timely manner.

5%

Assist in the receipt of supplies purchased while ensuring that the quantities and quality march with what was requested for by the user and ensuring that the proper documentation is done and raising payment vouchers and pass them over to finance with complete documentation

5%

Execute any other task as and when assigned by the supervisor

5%

Total

100%

PROFILE: Core Capabilities: (proficiency levels; 1=developing 2 =proficient 3=advanced)

Core Capability

Proficiency level

(1, 2, 3)

Examples of advanced proficiencies

(A full list of indicators available in Core Capabilities into Job Descriptions A Managers Guide)

Indv

Ldr

Achieving Capabilities

Achieving quality results and service

3

1

Example:

Practicing accountability and integrity

3

1

Communicating information effectively

3

1

Thinking Capabilities

Thinking clearly, deeply and broadly

3

1

Example:

Understanding the Humanitarian industry

3

1

Understanding WVs mission & operations

3

1

Practicing innovation & change

3

1

Self-managing Capabilities

Demonstrating Christ-centred life and work

3

1

Example:

Learning for growth and development

3

1

Maintaining work/life balance

3

1

Relational Capabilities

Building collaborative relationships

3

1

Example:

Practicing gender & cultural diversity

3

1

Influencing individuals & groups

3

1

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate/lead in daily devotions and weekly Chapel services.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum of a bachelors degree in business administration or management or in a related field.

  • Must at least have 2 years of working experience leading a procurement or supply chain or logistics team in a demanding work environment, preferably with an International NGO

  • Good presentation and communication skills for a number of different audiences.

  • Good time management and organizational skills: Able and willing to meet deadlines and agreed objectives

  • Strong willingness to meet the customers (clients) needs, while balancing the organizations needs and priorities

  • Demonstrates Christ-centered life and work

  • Fluency in English language and the local languages spoken is an added advantage.

  • Understands and is committed to WVs vision, mission and core values

Working Environment / Conditions:

  • Work environment: Office based with minimal travel to the fields.

  • Travel: 20% Domestic/international travel is required.

  • On call: 10%