Co-ordinator - Guest Relations and Administrative Support

12890-12N00075
Colombo - 09
27-May-19
International Role - No - Only National applicants will be considered.
1-2 Years

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice. World Vision is dedicated to working with the worlds most vulnerable people regardless of their religion, caste, gender or ethnicity. World Vision has been in Sri Lanka since 1977 and currently works through 34 development and relief programmes in 15 Districts across the country.

At World Vision we are passionate about children and committed to bringing fullness of life to the most vulnerable and disadvantaged. Every day for forty years, that is what our team at World Vision has been doing.

We are currently looking for dynamic & creative individuals to join us in our journey of caring.

VACANCY- Coordinator - Guest Relations and Administrative Support

Location- Colombo

JOB PROFILE

The position holder is responsible to monitor and coordinate all business related to Air Travel/Visa arrangements of the organization, perform the day to day processing of accounts payable requests of procurement, monitoring of all utility bill settlements, coordinating all lease/rent agreements & administration related information availability for management needs.

Further to provide extended support to the team as a standby figure and backup person to reception desk and other support service requirements.

MAJOR RESPONSIBILITIES

  • Be the focal person to monitor and coordinate all business guest visits and air travel arrangements ofthe organization

  • Co-ordinate with Admin Assistants & Reception for housing appropriate office arrangements, availability of office/utility supplies, event arrangements/support to ensure proper and effective work-floor, setup

  • Oversee the supply of all utility and outsourced services at WVL Colombo office

  • Liaise internally with all offices and relevant managers to renew the lease agreement and/or enter into new agreements for new premises and maintaining them with due care.

  • Discharge of duties at the reception/front office when necessary

  • Carry out Annual Insurance Survey and Carbon Footprint survey

  • Facilitate event management/hosting needs if requested/required

  • Maintain the office supply & stationary inventory handling and petty cash float if required

  • Attend to any other duties assigned by the Manager –Admin or Corporates Solutions Management.

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

  • A Diploma level or more Professional qualification from a recognized institute or university preferably with training/practical experience in a vibrant commercial environment

  • Knowledge and experience on VISA & Air Travel processing is an advantage

  • Two years’ work experience in an administration role

  • Knowledge of office systems, including experience with computer applications (e.g. word processing, spread sheet, database management) required

  • Excellent communication skills – written and oral (English essential/ Trilingual added advantage)

  • Excellent interpersonal skills demonstrated ability to work as a member of a team

  • Excellent analytical skills

  • Computer literate and fluent in MS Word, MS Excel, MS PowerPoint, email and internet

  • Ability to travel when needed

  • Self-motivated, capable of working without direct supervision and ability to work under pressure

World Vision Lanka offers a competitive remuneration package based on individual competence and skills. If you meet the required criteria and wish to apply for this or any of the available vacancies, select the position you wish to apply for & submit your on-line applicationwith your CV and details of three non-related referees on or before the given closing date.

Closing Date: 27th May2019

Female candidates are encouraged to apply.

Only short listed candidates will be notified.

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice.