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Junior Officer-Planning & Support (GAM)

9515-08N00061
Colombo - 09
25-Feb-18

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice. World Vision is dedicated to working with the worlds most vulnerable people regardless of their religion, caste, gender or ethnicity. World Vision has been in Sri Lanka since 1977 working in relief and development projects in 20 districts across the country.

At World Vision we are passionate about children and are committed to bringing fullness of life to the most vulnerable and disadvantaged. Every day for forty years, that is what our team at World Vision has been doing.

We are looking for dynamic individuals to join us on our journey of caring.

Junior Officer Planning & Support-Grant Acquisition & Management (GAM)

Location: Colombo

Job Profile

The Junior Officer, Planning & Support, will provide diversified operational and administrative support to the Grants Acquisition & management (GAM) team. Under the guidance of the Associate Director, the GAM Planning & Support Officer will proactively ensure results in the areas of : maintaining & managing the knowledge management systems/reports & process, providing administrative & logistical support to the team and monitor & analyze funding opportunities to support WVL Programs/projects.

As a core member of the WVL GAM team, the Planning & Support Officer will also have the opportunity to contribute to developing high-quality proposals, reports and research pieces in line with her/his career objectives. The position requires high attention to detail and flexibility to work with teams facing multiple and tight deadlines. This position requires outstanding organization, communication and interpersonal skills to ensure collaborations with diverse internal stakeholders.

Major Responsibilities

Knowledge Management

Maintain internal knowledge management (KM) systems and reports with high-quality and accurate data for GAM

  • Coordinate, prepare and update shared KM tools, such as Horizon, monthly management reports (MMRs), monthly grant tracker report, etc.

  • Support KM processes to ensure accurate and high-quality information is captured in a timely manner

  • Assist in developing and improving of templates and other standard work products related to grant acquisition data management

  • Maintain filing system on shared network drive

  • Generate internal KM reports/presentations for senior management, GAM department and project teams

Administrative & Operational Support

Effective coordination of department administrative and operational output requirements

  • Drafting agendas, managing communications and overseeing logistical preparation for workshops, visits and field monitoring missions

  • Communicating with relevant stakeholders to ensure timely and responsive engagement at key GAM events

  • Drafting post-event reports and documentation of event outcomes

Business Development

Monitor and analyze funding opportunities and link them to existing programming needs and funding gaps

  • Carry out periodic research on grant opportunities through online research of donor landscapes

  • Build sufficient understanding of relevant stakeholder groups to contribute to identifying synergies and opportunities

  • Assist the Associate Director in the development and documentation of standardized cross-functional business procedures and workflows for knowledge management functions

  • Periodically contribute to departmental reflection, review and improvement activities

Required key qualifications, experience & competencies

  • Bachelor’s Degree in business, sociology, or significant related work experience (related postgraduate qualifications desirable)

  • One to three years’ experience working with development organizations in a similar role preferred

  • Good IT skills & highly competent in the use of MS Office Suite (Word, Excel, Powerpoint)

  • Strong organisational & planning skills with a responsive/customer focused attitude

  • Understanding of not-for profit sector/fund raising/programming is desirable

  • Prior experience working with Horizon/data management & Shared Service operations desirable

  • A team player with cross-cultural sensitivity, & commitment to World Vision Core Values and Mission Statement

World Vision Lanka offers a competitive remuneration package based on individual competence and skills. If you meet the required criteria and wish to apply for this or any of the available vacancies, select the position you wish to apply for & submit your on-line application with your CV and details of three non-related referees on or before the given closing date.

Closing Date: 25th February, 2018

Only short listed candidates will be notified.

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice.

This offer of employment is made contingent upon the successful completion of all applicable background checks, including criminal record checks.

World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children