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Accounts Assistant - Wennappuwa

11719-13N10089
Wennappuwa
19-Nov-18
International Role - No - Only National applicants will be considered.
1-2 Years

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice. World Vision is dedicated to working with the world’s most vulnerable people regardless of their religion, caste, gender or ethnicity. World Vision has been in Sri Lanka since 1977 and currently works through 35 development and relief programmes in 20 Districts across the country.

At World Vision we are passionate about children and committed to bringing fullness of life to the most vulnerable and disadvantaged. Every day for forty years, that is what our team at World Vision has been doing.

We are currently looking for dynamic & creative individuals to join us in our journey of caring.

ACCOUNTS ASSISTANT – Wennapuwa Area Development Program (ADP)

Location: Wennapuwa

Job Profile

Carry out specific Finance and Support functions as guided by Field Leadership, ensure Key documents as required by WV Finance Manual are captured and filed for Compliance purpose. To give technical support to Field teams to process payments, as guided by Seniors, handle the processing of Staff advance & settlement functions using GEMS system, support Zonal Procurement Officer with Procurement process for field requirements, handle Invoice submission using ProVision system, ensure Field payments are delivered to Suppliers in field, adhere to directions given by Accountant/Zonal accountant who supervises the Project

Major Responsibilities

Ensure arithmetic accuracy & completeness of Transaction process in APs -Assist requestors to Check the accuracy of the invoice, purchase order, advances & GRNs process in Coupa & Gems Systems

  • Accurate Advance settlements & Vouchers are prepared.

  • Paid seal is being franked to avoid duplication of payment and cancel documents.

  • Official receipts are issued for all cash receipts/deposits.

Assist AP Manager and Zonal Accountant to carryout day to day finance activities to ensure smooth functioning of AP operations.

  • Maintain registers such as Cheques, Quotation, and Advance Register Etc.

  • Follow up supplier Payment.

  • Operate petty cash float and maintain records accurately.

Accurate Finance Reports-Maintaining cash book & prepare Monthly bank reconciliations- Provide monthly reports received from ZA and share with AP teams.

  • Provide monthly variance analysis to Project Officers where the Accountant not assigned.

  • Providing day to day cash balance to Supervisor.

  • Bank errors are notified to supervisor immediately.

Ensure Implement Internal Controls at the AP Level-Ensure fundamental Finance policies and procedures are in place as per the instruction given by supervisor.

  • Staff Advance limits & due dates are strictly followed

  • Advance settlements are properly checked.

  • Assisting Supervisor during assets Verification.

Other responsibility as assigned by the Manager or Accountant.-Carry out other tasks assigned by the finance and AP manager

  • Assist the Supervisor during purchasing committee meetings.

  • Visit field to assist village level records.

Filing and Documentation:- Filing/Labeling and documentation of vouchers and other related supporting documents in accordance with WVL Internal Policies and Procedures.

  • Filing Invoices together with other Payment documents and Labelling files for easy access

  • Ensure correct supporting documents are available for audit compliance.

Support Banking/Business and Audit related matters

  • Assist the team in conducting banking matters & help with audits as needed

    Other responsibility as assigned by the Manager or Accountant.

  • Take over additional responsibilities whenever needed or request by management

    Education, Knowledge & Experience

  • Part qualifications in Finance/Accounting/AAT or equivalent OR GCE A/Level in Commerce stream with 3 years’experience in a similar role

  • Understanding of the financial policy and guidelines that relate to WVL and its partnership offices

  • Experience in Finance/Accounting filed of 1 to 3 years

  • Fast learner with an aptitude for IT & able to work well in a computerized environment

  • Ability to communicate in English Sinhala and/or Tamil

  • Ability to manage multiple tasks and demands

  • Work effectively with staff in a team-oriented environment with a positive, can-do attitude

  • Proficiency with MS office suite and other accounting software applications

  • Ability to manage multiple tasks and demands

  • Work effectively with staff in a team-oriented environment with a positive, can-do attitude

  • The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

World Vision Lanka offers a competitive remuneration package based on individual competence and skills. If you meet the required criteria and wish to apply for this or any of the available vacancies, select the position you wish to apply for & submit your on-line applicationwith your CV and details of three non-related referees on or before the given closing date.

Closing Date: 19th November 2018

Only short listed candidates will be notified.

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice.

This offer of employment is made contingent upon the successful completion of all applicable background checks, including criminal record checks.

World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children