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Zonal Sourcing Officer - North Western Zone

2+ Years

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice. World Vision is dedicated to working with the worlds most vulnerable people regardless of their religion, caste, gender or ethnicity. World Vision has been in Sri Lanka since 1977 working in relief and development projects in 20 districts across the country.

At World Vision we are passionate about children and are committed to bringing fullness of life to the most vulnerable and disadvantaged. Every day for thirty five years, that is what our team at World Vision has been doing.

We are looking for dynamic individuals to join us on our journey of caring.

ZonalSourcing Officer (Procurement)

Location: North WesternZone with 50% travel


Reporting to the Manager Strategic Sourcing the position is responsible for the delivery and execution of sourcing processes on all requisitions for goods, works and services across all assigned categories ensuring general purchases and supplier relationship are carried out in alignment with World Vision Procurement Policies & budgetary requirements. He/she will have experience working in a web-based procurement/sourcing environment and ensure effective delivery of services to meet organisation goals and objectives.


% Time

Major Activities

End Results Expected


  • Reviews requisition and ensure accuracy, terminology, and specifications.

  • Support the cluster/area teams in the preparation of annual procurement plan and regular assessment of planned purchases to ensure timely delivery of goods and services.

  • Ensure submission of Purchase Requests by requestors on timely manner;

  • Ensure that every procurement is initiated with comprehensive and duly approved Purchase Requisition;

  • Ensure competent quality execution and monitoring of all regular purchasing duties.

  • Find suppliers of materials, equipment or supplies, and determine product availability and terms of sales;

  • Maintain complete updated purchasing records/data and pricing;(supply data)

  • Coordinate with user departments / Projects and suppliers in the purchasing scope of work for projects assigned;

  • Maintain good level of professional relationship with suppliers as well as strong partnership with internal customers;

Defining the requirement through specification finalization and consolidation of requirement to obtain value for money


  • Prepares, coordinates and conducts negotiations with suppliers to achieve business objectives.

  • Recommend the best bid/offer among potential suppliers

  • Prepares and process Purchase Orders and documents in accordance with WV Policies and Procedures;

  • Handles and monitors claim to factories and vendors for defectives, shortage, missing parts;

  • Coordinate with suppliers to ensure on-time delivery;

  • Ensure that suppliers/vendors are paid on time against right quantity received by WV.

Ensure efficient Source to Pay process


  • Coordinates purchasing details with requestor and logistics, including pricing revisions, order cancellation and invoice discrepancies;

  • Support in the supplier prequalification process;

  • Reviews purchase order claims and contracts for conformance to WV policy;

  • Resolves problems and issues arising from purchase of services, supplies and equipment;

  • Coordinates with SSC for routine business requirements (e.g. Document disputes, Compliance Related Issue, Master Data Maintenance)

  • Archives hard copies of contracts and other documents and coordinate them with SSC

  • Monitors Contract Duration and Supplier Performance against Contract Terms & Conditions.

Governance: Documentation, Monitoring and Control


  • Demonstrating an understanding of and commitment to World Visions Core Values in the approach to work and relationships;

  • Maintain good work and LLfe balance

  • Current career plan that is consistent with World Visions strategic goal

Professional & Personal Development


  • Bachelor Degree in Supply Chain Management, Industrial Engineering, Business Administration, Finance or any other Qualification related to Supply Chain Management / Finance

  • At least Two (2) yearsexperience in purchasing a variety of general and specialized items, shipping and receiving, and basic accounting.

  • Proven skills in negotiation, managing requests, sourcing solutions and material awareness and problem solving.

  • Experience with modern office functionalities & equipment; good IT skills including computer software, spread sheet tools, database and MS Office.

  • Familiar with modern purchasing methods, procedures, and specifications preparation; systems and techniques utilized in analyzing the quality of services, supplies, and equipment; sources of purchasing information; budgets and revenue control.

  • Strong contract negotiation skills and experience working with legal throughout complex contracting processes.

  • Communicate effectively in English both oral and written and and working knowledge of Sinhala/Tamil

  • Ability to maintain good inter-personal relations with all stake-holders, demonstrating sensitivity to, and respect for, a diverse population

  • Strong knowledge/experience working with web-based procurement systems will add value.

World Vision Lanka offers a competitive remuneration package based on individual competence and skills. If you meet the required criteria and wish to apply for this or any of the available vacancies, select the position you wish to apply for & submit your on-line applicationwith your CV and details of three non-related referees on or before the given closing date.

Closing Date: 5th April, 2016

Female candidates are encouraged to apply.

Only short listed candidates will be notified.

World Vision is a Christian relief, development and advocacy organisation working with children, families and communities to overcome poverty and injustice.