World Vision International

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Project Manager – GAC and UN Grants

Job Description

PURPOSE OF POSITION:

The purpose of the position is to provide managerial support and guidance to GAC and UN grants. The Project Manager will provide overall managerial support (planning, implementation, supervision, monitoring, reporting, and evaluation) of all projects assigned to him in South Darfur. S/he will provide technical, administrative, financial, and human resource management oversight in accordance with WV policies and donor requirements. S/he will ensure effective and efficient implementation of the projects including ensuring visibility and effective communication with all stakeholders.

The Manager shall fully comply with safety and security procedures, child safe organizational policies of WVI and program/humanitarian accountability practices and ensure partners adhere to these and be accountable for it.

The post holder will also provide advisory supports for the designing, planning, monitoring, reporting, and evaluation of all WV Sudan Child Care, Gender, and Education projects.

This position will be based in Nyala, South Darfur (70 per cent) with travel to other locations (30 per cent).

KEY RESPONSIBILITIES:

Establish, implement, and report on projects:

  • Set-up projects as per the design detailed in proposal documentation (narrative, log frame, budget, PMP) and the contract with donors in close collaboration with implementing partners, relevant government line ministries, and other stakeholders.

  • Be directly accountable and responsible for delivery of projects ensuring quality assurance in conformity with World Vision’s technical approaches, models, and project management standards. This includes development of Standard Operating Procedures (SOPs) and technical approaches to ensure standardisation of approaches and models in delivery.

  • In collaboration with other departments such as M&E and Finance, develop project performance tracking tools (work plans, PMPs, expenditure plans, procurement plans etc) and oversee the utilisation of these tracking tools to ensure effective and efficient delivery of projects.

  • Provide timely scheduled and ad hoc reporting on implementation progress to donors, WV Sudan Senior Leadership Team (SLT) and other stakeholders including HAC and government line ministries.

  • Lead continual development and embedding of learning culture throughout the organisation; ensuring lessons learnt are proactively used in the designing of new projects and iteratively used to influence implementation of ongoing projects

  • Participate in relevant coordination meetings and cluster forums, representation and partnership initiatives.

Contribute to programme development and quality assurance for Child Care, Gender, and Education (CCGDE) projects:

  • Provide technical advice on CCGDE projects in all locations where WV Sudan operates.

  • Develop a CCGDE strategy for WV Sudan that is aligned to WV Sudan and WV International mission, vision, and strategies.

  • Initiate and manage needs assessment and surveys aimed at determining existing CCGDE and other community needs.

  • Work closely with Programme Development and Quality Assurance Department to build and sustain WV Sudan’s CCGDE and other sector portfolio.

Management and other Responsibilities:

  • Identify vacancies and support P+C to fill the vacancies ensuring adequate resourcing for each position before advertising it (this entails developing and reviewing role profiles / job descriptions, reviewing and aligning payroll bands, advertising vacant positions, managing the interviewing processes, making appointments, overseeing orientation and probation periods).

  • Develop Performance Agreements (PAs) with clear and measurable Key Performance Measures (KPMs) and regularly review staff performance in line with WV Sudan policies and agreed upon weekly / monthly work plans.

  • Oversee staff retention and capacity development.

  • Ensure adequate allocation of funds for remuneration of relevant staff salaries in new proposals.

  • Review project staffing structure for each location to improve performance, accountability, and delivery.

  • Manage staff exit processes in a way that reduces liability on WV Sudan.

KNOWLEDGE, SKILLS & ABILITIES:

  • At least a Bachelor’s degree in Agriculture, Animal Husbandry, rural development or a related field from accredited university.

  • At least six (6) years progressive experience in managing large, multi-year programmes.

  • Hands on experience in developing programme performance tracking tools.

  • Experience in managing projects funded by the major institutional donors such as GAC, DFID, EC, USAID / OFDA and others.

  • Proposal and report writing experience.

  • Management experience.

  • Experience working in a cross-cultural environment.

  • Willingness to live and travel in harsh conditions.

  • Expert level understanding of MS Excel, MS Word and other Microsoft applications.

  • People management training and understanding principles of ‘People in Aid’.

  • Fluency in English language.

Preferred:

  • Masters’ degree in Sociology, International Development, or a related field from accredited university.

  • Experience in designing and conducting programme assessments and evaluations.

  • Knowledge and awareness of Sudan or a similar fragile context.

  • Professional training in project management.

  • Working knowledge of Arabic.

  • Training and experience in the protection sector, particularly of children in conflict environments is highly desirable.

Working Environment / Conditions:

  • Field based (over 70 per cent).