*Position is contingent upon funding and donor approval.
PURPOSE OF POSITION:
The position is responsible for the execution and reporting of all logistics activities to effectively support the overall Logistic and transport needs of the National Office, this includes managing Admin, IT support and procurement officer. This includes the leading in coordination for supplies coming from Iraq procured through WVIraq hub structure.
Ensure that all goods, work and services are received, distributed and recorded as per the established WV receipt guidelines:
Validate all supplier waybills (receipts) against the corresponding WV PO to ensure commodities are of the correct items, specifications, quantities and quality as manifested on the purchase order.
Track, coordinate and manage all receipts at the Response office to the appropriate project and/or programs to include all supporting documentation of shipment and receipt.
Issue goods received notes for all receipts to include any over, short or damages.
Communicate any receipt discrepancies to procurement officer with back up pictures and written documentation.
Perform quality sampling of receipts up to 10% of the receipt.
Meet internal and external sector reporting needs as required.
Liaise closely where appropriate with Logistics Cluster, partner agencies, government and civil-military actors to identify / leverage in-country common service opportunities where applicable.
Oversee the scaling up of the fleet management operations, including fuel management (for vehicles and generators), vehicle sourcing options in conjunction with the drivers recruitment/training.
Co-ordinate with Regional Supply Chain Director regarding sourcing of regional supply chain staff from other national offices.
Work with Response liaison to ensure MOUs are in place with Government and other Agencies to allow sector to operate.
Support Information & Communication Technology (ICT) to set up and maintain internet communication where needed.
Validation and vetting of potential suppliers physical locations and materials:
Verification of suppliers shipments prior to the supplier loading to insure the accuracy and quality of the shipment.
Lead with Hawala payments for any services provided with coordination from finance inside North East Syria (NES) and WVIraq.
Lead in coordination with supplier inside NES to time the supplies upon crossing the border coming from Iraq.
Track and manage all physical inventory and report monthly by business unit.
Track, analyze and report on established KPI’s to identify inefficiencies, areas of improvement and implements correctives processes, procedures and polices.
Oversee the identification, planning, setting up and implementation of warehouse facilities within the response areas, including erection of Mobile Storage Units, to provide sufficient warehousing capacity to support response needs.
This includes augmenting existing processes with use of NTS.
Perform other duties to support the SCM department as needed.
KNOWLEDGE, SKILLS & ABILITIES:
University degree in Business Administration, Social Science, Procurement or similar degree.
Professional Qualification preferred, partly CIPS qualified preferred.
3-5 years Logistics and/or Warehouse management experience.
Preferred Skills, Knowledge and Experience:
Experience in Commodity Management.
Personal Management including initiative, self-motivation and direction.
Ability to set priorities and undertake new tasks quickly.
Ability to communicate effectively with a wide range of audiences.
Ability to prepare written reports requiring reasoning and precision of expression.
Ability to interpret and explain complex formal documents and systems and assist others to apply them.
Demonstrated mathematical ability.
Must be a very honest person and willing to work for extra-long hours when required.
Flexible, adaptable and proactive.
The position requires ability and willingness to travel domestically and internationally up to 15% of the time.