World Vision International

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Executive associate to National Director.

Job Description

Purpose of the position:

To support the National Director (ND) in linking governance, strategic, leadership and operational roles of the WVT National Office (NO)

Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities

Strategic Support

  • Oversee and consolidate monthly reports from the Divisions and ensure that the ND’s performance agreement are implemented and reported.

  • Support the development of the NO strategy and priority areas, monitor key outcome indicators/timelines for the strategic planning process to ensure timely consolidation and submission of quality ADPs’ and National office operating plans and budgets.

  • Facilitate the process of budgeting for the National Director’s Office

  • To ensure that WVT policies and guidelines align with WV partnership policies.

  • Support the ND to monitor implementation of management development goals and plans.

  • Support the ND with facilitation of Special projects especially those requiring cross-functional teams who participants are SMT members.

  • Serve on strategic committees in the NO – Procurement, Risk.

Support to the Governance Function

Board Management

  • Organize, take Board minutes during meetings and maintain a record of the minutes.

  • Follow up of the Board resolutions made during the board meetings and ensure that they are implemented in a timely manner.

  • Organize, facilitate and coordinate the Board Subcommittee meetings to ensure they take place before the full Board meetings.

  • Compile the Quarterly Ministry Updates for the ND’s review and submission to the WV National Board

  • Organise Board papers in a timely and accurate manner and ensure that Board members receive adequate information.

  • Compile and submit the Board Chair’s quarterly report to the WVI President.

Board Development

  • Organise and facilitate key training sessions for Board members and orientation for new Board members.

  • Plan and organize Board field trips to WVT project sites to help deepen Board members understanding of WV’s ministry.

  • Responsible for coordinating WV’s Peer Review, Annual Self Review and Board Review processes and subsequent follow up of recommendations to ensure WVT compliance.

  • Responsible for implementation of the Board work plans and Board development plans

  • Responds to all other Board issues and requests.

  • Ensure Board members are updated and given guidance and access to partnership policies.

  • Responsible for statutory compliance and completing relevant annual returns for WVT.

Approval Authority

  • Support the ND by supporting the NO with a signing authority as designated in the approval matrix.

Administrative support

  • Provide mentorship and supervision to the ND’s Executive Administrative Assistant.

Performance Management

  • Facilitate performance management review for the ND’s Executive Administrative Assistant.

  • Support the ND to compile and analyze the performance management reviews of the WVT Leadership team as cascaded from the ND.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following qualities are required for the holder of the position, through a combination of formal or self-education, prior experience or ongoing-the-job training:

  • Minimum Qualification required: First Degree in Law (Preferably Corporate Law) and a Master’s Degree in Law or Business Administration or Community Development will be an added advantage.

  • Experience: 5 years International NGO experience with 3 years’ experience in governance activities as a Company Secretary

  • Technical Skills & Abilities:

  • Computer skills

  • Good planning and organizational skills

  • Excellent communication skills both English and Kiswahili

  • Ability to maintain effective working relationships with all levels of staff, WVT Board and other stakeholders.

  • High level of confidence and confidentiality

  • Ability to work independently with minimal supervision.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

Perform other duties as required

Working Environment / Conditions:

  • Work environment: Office-based

  • Travel: 10% Domestic/international travel is required.

  • On call: 10%