World Vision International

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Accounts Manager

Job Description

Accounts Manager

Purpose of the position

To provide customer focused professional services by providing guidance and strategic, technical & administrative support. Facilitating teamwork that will enhance efficient and effective performance in corporate accounting unit and ensure adequate financial accountability and stewardship in accordance with World Vision Finance policies and generally accepted accounting principles (GAAP)

Duties and responsibilities

  1. CASH AND BANKING MANAGEMENT

  • Ensure petty cash requests are within approval ceiling limit and duly supported

  • Proper deposit & receipting of all received cash/funds backed by vouchers and bank charges

  • Proper retention of bank records backed with timely correspondence

  • Proper maintenance of vouchers and timely payment confirmations to stakeholders

  • Ensure timely & accurate Bank Reconciliations with no long outstanding items

  • Ensure cash movement is prepared twice a week for adequate real time services

  • Ensure surprise petty cash count is done once a month

  • Ensure all Bank Accounts have updated signatories and Signature control list is in place

  • Ensure cash target low is maintained for the whole of the financial year

  1. DISBURSMENT MANAGEMENT

  • Review all disbursements and related internal controls to minimize risks exposure

  • Timely disbursement of project funding received and all cash/bank payments

  • Ensure expatriates locally paid salary are timely processed

  • Ensure internet banking transactions are correctly done with proper backups

  • Ensure sale of dollar on foreign exchange market is competitively managed

  • Ensure Employees Expenditure Reports (EER) are reviewed and properly charged

  • Timely reconciliation of staff advances/Loans with monthly recovery from payroll

  • Accurate & correct booking of all funds received from GC & Support offices

  1. SETTLEMENT ADVICE (SA) AND PRE-APPROVAL (PA) MANAGEMENT

  • Ensure all received SA are properly coded, booked and timely cleared

  • Appropriate implementation of PA, payment and booking of all costs incurred

  • Ensure all the PA expenses are SA’d timely with backups to the respective offices

  • Proper reconciliation and timely cleanup of all accounts associated with SAs

  1. RISK MANAGEMENT

  • Coordinate all Internal, Statutory and Global Center (GC) audits

  • Review management responses & monitor 100% closure of audit findings

  • Ensure sound internal controls in financial management are in place

  • Support the FD to ensure updated policies are in place and compliance is met

  • Oversee proper retention of Financial records and their archiving systems

  1. FINANCIAL REPORTING & ACCOUNTABILITY

  • Ensure actual transactions and all budgets( projects & cost center) are posted

  • Ensure data security & system integrity is managed by controlling user Rights

  • Preparation of monthly FFR in accordance with GAAP in a timely submission

  • Monthly Bank reconciliations, reviewed for accuracy and attached in FFR Database

  • Ensure PBAS reconciliation is done on a monthly basis in terms of Funding Type

  • Ensure timely GL and a/c 300 reconciliation with Global Centre with no outstanding

  • Proper management of Balance sheet items, timely cleared with no outstanding

  • Monthly post all Financial Data in permanent books of closed & approved FFR

6. PAYROLL & STATUTORY REQUIREMENT MANAGEMENT

  • Review Payroll and its schedules to ensure accuracy and timely payment

  • Ensure payroll and severance pay are compliant to the financial governance

  • Monthly preparation and remittance of all staff Statutory deductions

  • File staff Tax returns( Semi-annual & Annual) to the Authorities timely

  • Process all Terminal benefits for Ex-employees and submit to TRA timely

  • Ensure staff Exit forms are timely processed and terminal benefits are timely paid

  • Maintain Severance Accruals and Expatriate repatriation as per governance

7. STAFFING ISSUES & GENERAL FINANCIAL MANAGEMENT

  • Manage periodic staff performance management in accordance to provided guidelines

  • Provide team leadership and capacity building to boost performance and accountability

  • Year End closing process of Financial Reports & related schedules as per Partnership Calendar

  • Build Capacity on sun system, Vision Q&A, maintenance of sun system updates and licensing

  • Model customer services and ensure customer expectations are met exceedingly

Qualifications: Education/Knowledge/Technical Skills and Experience

The following is a combination of formal or self-education, prior experience or on-the-job training:

Qualification required

  • Bachelor Degree in Accounting with CPA (T)/ACCA

  • 5 years’ experience with 3 years in Manager level

  • MBA, MSc Finance is of added advantage

Technical Skills & Abilities

  • Proficiency in computer skills in Excel & Sun-systems software

  • Successful track record in team supervision

  • Experience in managing donor funds

  • Working knowledge of Grants operations, finance services and practices

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff and public

Other Competencies/Attributes

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required

Working Environment / Conditions

  • Work environment: Office-based with frequent travel to the field

  • Travel: 20% Domestic/international travel is required

  • On call: 20%