World Vision International

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Grant and Finance Officer

Job Description

Purpose of the position:

Provide technical leadership on project budget planning, processes, execution and review in collaboration with Project manager and ensure that activities are implemented within approved budgets.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Roles and Responsibilities:

  • Ensures sound internal control system is in place and being observed throughout and no element of Fraud perpetration.

  • Review employee travel advance requests, ensure the status for all request checked and the balances are reconciled and cleared; and develop a tracking mechanism to ensure that no new advances are issued before clearance of previous balances.

  • Ensure that there is adequate cash management within the project and Bank reconciliations are always clean.

  • Ensure that project payments are made on time and that they are supported with adequate backup as per FFM.

  • Ensure that project fixed assets are well managed as well as inventories.

  • Coordinate preparation, review and timely submission of Projects financial reports.

  • Ensure all procurement issues for the project receive appropriate attention, done as per policy & standards set and on timely manner.

  • Ensure Project’s Balance sheet items are well managed as per FFM.

  • Review all Audit reports to establish key observations / recommendations by auditor and share the same for adequate implementation at the project.

  • Follow up project implementation status to ensure timely responses as per agreed standards and Non-recurring Audit issues.

  • Review employee expenditure reports (EERs) and prepare journal for posting and ensure expenses are properly charged in accordance with WVT EER policy; all JVs are properly coded, stamped and filled for proper documentation.

  • Ensure clearance of Balance sheet items (A/c 150,151&155) is done timely and properly in accordance with WVT finance manual, governing accounting standards and generally accepted accounting principles (GAAP).

  • Review of staff exit forms in a timely manner and ensure necessary reconciliation required for clearing of balances are accurately done.

  • Prepare Quarterly Employee Statements - on staff loans \ material balances and follow up on overdue staff balances, prepare schedule to be used in payroll deductions by P&C and Respond on a timely basis to all questions or concerns from staff regarding their account balances .

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required:  Bachelor Degree in Accountancy or related fields.

  • Experience:  2 – 4 years

  • Preferred: MBA, ACCA, CPA

  • Technical Skills & Abilities:

    • Excellent computer skills in Excel, Word & Sun-systems software.

    • Demonstrated ability in supervision

    • Good planning and organizational skills

    • Tact and diplomacy in dealing with staff-related to work environment needs

    • Ability to maintain effective working relationships with all levels of staff

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment / Conditions:

  • Work environment: Office-based

  • Travel: 5% Domestic/international travel is required.

On call: 10%