World Vision International

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Grant Finance Manager

Job Description

Purpose of the position:

To provide financial management oversight to grants projects in line with GAAP, donor requirements and World vision financial policies by ensuring accurate reporting, risk mapping and mitigation, and donor liaison on all financial matters.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities.

1. Sub grantees Management.

  • Ensure that partners financial management capacity assessment is carried out before engagement.

  • Conduct periodical monitoring visits for review and physical verification of partners expenditure.

2. Budget Development& Management

  • Facilitate preparation, review and submission of the annual operation plan/ budget of grants projects in line with donor requirements.

  • Review and advice on all proposal budgets preparation with respect to compliance issues for all the funding sources and WV Tanzania Cost Allocation Policy (CAL).

  • Budgetary Management and Monitoring – Analysis of spending against budgets for all Grant Projects and addressing variances, Monitoring of budgets and pipeline for grants and advising Management accordingly.

3. Risk Management

  • Conduct Annual Field financial review for clusters for risk assessment and mitigation.

  • Audit Performance – Coordination of all Grants audits i.e (Internal audit, external audit, Donor Audits), ensure that responses to audit reports are done as per policy, that all previous years audit recommendations are implemented timely and that WV Tanzania attains acceptable audit results across all Grants.

  • Ensure mechanisms are in place for review of all Grants payment documents to ensure proper expense allocation to grants. In addition work closely with Supply Chain team to ensure that special grant requirements are met in the procurement process including Debarment and suspension requirements (EPLS), Inherently Religious Activities (IRA) etc.

4. Financial Reporting

  • Coordination with other Grant Finance staff to ensure that accurate Grants reports are prepared and sent to SOs on a timely basis and attached to FFR Database as required.

5. Finance Integration& Coordination

  • Conduct joint meeting with Programs staff for updating on financial and operation matters.

  • Maintain effective communication with donors\Support Offices and other stakeholders on all Grants Financial Issues including continuous follow ups on Budget commitments.

  • Coordinate grants management trainings such as G2G for finance and non -staff.

6. Performance Management

  • Development of performance agreement and individual learning and development plans with the team to enhance accountability.

  • Conduct semiannual performance reviews and annual performance appraisal

  • Ensure team building, coaching and mentoring for efficient and effective performance management and smooth staff relations.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Bachelor Degree in Accounting.

  • Experience: 5 yrs/3 yrs in Manager level

  • Preferred: MBA, ACCA, CPA

  • Technical Skills & Abilities:

  • Excellent computer skills in Excel & Sun-systems software/Visions.

  • Demonstrated ability in supervision

  • Experience in managing donor funds

  • Working knowledge of Sponsorship operations, finance services and practices is an added advantage.

  • Good planning and organizational skills

Ability to maintain effective working relationships with all levels of staff.

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 20% Domestic/international travel is required.

  • On call: 20%