World Vision International

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Senior Accountant Disbursement- Arusha

Job Description

Purpose of the position:

Providing customer focused professional services for enhanced quality ministry in improving organizational culture and capacity for effectiveness and efficiency in achieving child wellbeing outcomes, by coordinating implementation of accounting activities in the area of cash disbursement and financial management.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities:

  1. PAYMENT PROCESSING:

  • Pre-audit of financial transaction and Posting (authenticity, source accuracy and completeness of raw accounting data before payment):

  • Review the vouchers to ensure they have all relevant backups

  • Ensure proper coding of vouchers before posting

  • Ensure all vouchers posted in sun system are physically available

  • All held journals for the month are posted before closure of monthly FFR.

  • Ensure that all cash/bank payments and staff advances are within the internal control system and approved budgets:

  • Review the staff advance requests and ensure are within the internal control system and approved budgets

  • Review payment vouchers and ensure are within the internal control system and approved budgets

  • Ensure credit advice notes / payment confirmation are sent to vendors timely

  • Review the petty cash request and facilitate payment

  • Review and facilitate disbursement of a monthly projects funding

  • Ensure all vouchers in the systems are physically available, reviewed, approved, stamped “PAID&POSTED” and well filed and Audit Trail is conducted in a monthly basis

  1. CASH AND BANKING MANAGEMENT:

  • Ensure GC Funding and Support Offices Direct Funds received are timely confirmed as required.

  • Ensure all received cash/funds are receipted, deposited and Deposit Voucher are raised for approval and filling, and bank charges are booked accordingly

  • Ensure all bank records & documents are kept safely and all banking correspondences are done in a timely manner

  • Ensure that petty cash requests are within approval ceiling limit and that the amount requested are in agreement with supporting documents and ensure replenishment is done timely

  • Ensure all vouchers are approved, stamped & filled for proper documentation, and available for audit trail.

  • Ensure cash movement and Cash position Analysis is prepared to make sure the office is operating with real time balances and have sufficient cash balances at all time.

  • Ensure that all Bank Accounts have updated signatories and Signature control list is in place.

  • Ensure cash target low is maintained for the whole of the financial year.

  1. SA & PA Management

  • All received SA are properly coded and booked, follow up is made on the implementation to the respective deportment / project for timely clearance and accounting for.

  • All received pre-approvals (PA) are followed to the implementing projects/department, the cost incurred paid for and booked accordingly.

  • All the PA expenses are SA’d timely and sent to the respective offices with correct and accurate backups for timely approval and clearance.

  • Thorough reconciliation and timely cleanup of all accounts ( 240) associated with Settlement Advices (SAs)

  1. BALANCE SHEET MANAGEMENT:

  • Ensure Balance sheet items are well managed, timely cleared and no hanging balances and should be monitored and validated on a monthly FFR

  • Accounts Allocation for all balance sheet accounts should be monitored and validated monthly.

  • Prepayment costs should be expensed timely, should be monitored and validated monthly.

  • Manage and monitor Accounts Payables (AP), validate and clear them monthly and ensure all balances crossing the month are well analysed and communicated to SSC.

  • Inter- office Payables & Receivables should be clean throughout the FY and used only at the year end and cleared in period one of every financial year.

  1. PAYROLL & STATUTORY REQUIREMENT MANAGEMENT:

  • Ensure Payroll processing with all its schedules are accurately done in accordance with governing policies, rules & regulations and in a timely manner.

  • Review payroll schedules to ensure its accurately done

  • Ensure staff PAYE and NSSF are timely submitted.

  • Process the payment of staff salaries and ensure timely deposit to their respective bank accounts.

  • Ensure timely preparation and submission of semi-annual and annual taxi returns

  • Ensure staff terminal benefits are correctly calculated, coded and timely paid

  1. STAFFING ISSUES MANAGEMENT:

  • Ensure the performance management is practiced within the unit to enhance performance, smooth staff relation and accountability.

  • Conduct capacity building to the Disbursement Team.

  • Measurement of performance of the team reporting to youClose supervision and meetings to discuss monthly performance, challenges and put the way forward for enhanced Team performance.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required Degree in Accounting or related fields.

Experience: 2 years

  • Preferred:, ACCA, CPA

Technical Skills & Abilities:

  • Excellent computer skills in Excel, Word & Sun-systems software.

  • Demonstrated ability in supervision.

  • Good planning and organizational skills.

  • Tact and diplomacy in dealing with staff-related to work environment needs.

  • Ability to maintain effective working relationships with all levels of staff.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment / Conditions:

  • Work environment: Office-based.

  • Travel: 5% Domestic/international travel is required.

  • On call: 10%.