World Vision International

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Senior Grant Finance Officer

Job Description

Purpose of the position:

Manage grant accounting, reporting and budgetary functions and ensure conformity with World Vision International reporting requirements and the stringent compliance standards established by donor

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Roles and Responsibilities:

  • Facilitate preparation of donor budgets, AOPs, DIPS, cash flows in line with partnership guidelines and specific donor regulations, follow up the PBAS commitment of the Grant project and properly track the annual grant budget

  • Submit accurate and timely financial/donor reports and file the signed copies; implement internal controls and contribute to the designing of appropriate policies and procedures

  • Monitor actual grant expenditures against approved donor line items on a monthly basis; alert management on any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the donor where appropriate

  • Meet with Project Manager on a quarterly basis to address budget/grant status, project revisions, new grant agreements, close out of old grants, etc

  • Prepare/review coding on vouchers for accurate account, expense codes, donor combinations and proper documentation (backup). Custodian of petty cash for the grant. Manage staff advances as per WV EER/Per diem policy.

  • Management of project partners; carry out finance capacity assessment for partners before engagement, conduct monitoring visits for review and capacity building, ensure timely funding and retirement of partner’s advances.

  • Coordinate supply chain activities (procurement, stores and fleet management) for the Grant in line with WV procurement policies, procedures and diverse donor requirements. Manage project’s assets as per policies.

  • Facilitate Grants audit exercise, participate in preparation of management responses and ensure timely submission, monitor implementation of audit recommendations, and provide regular consolidated updates on implementation to WVT management

  • Ensure monthly LDRs are prepared by grant staff in compliance with LDR policy, including monthly status submission and reconciliation with Payroll.

  • Facilitate timely monthly funding for the Grant against approved donor budgets and cash flows

  • Build capacity of non finance staff in Grants financial management.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Bachelor Degree in Accountancy or related fields.

  • Experience: 5 years

  • Preferred: MBA, ACCA, CPA

  • Technical Skills & Abilities:

  • Excellent computer skills in Excel, Word & Sun-systems software.

  • Demonstrated ability in supervision

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment / Conditions:

  • Work environment: Field work

  • Travel: 10% Domestic travel is required.

  • On call: 10%