World Vision International

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Senior Grant and Finance Officer ( Singida)

Job Description

(Subject to successful grant contract sign off)

Purpose of the position:

Manage grant accounting, reporting and budgetary functions and ensure conformity with World Vision policies and stringent donor requirements.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Roles and Responsibilities:

  • Facilitate preparation and revisions of donor budgets, AOPs, DIPS, cash flows in line with partnership guidelines and specific donor regulations, follow up the PBAS commitment of the Grant project and properly track the annual grant budget.

  • Prepare and submit accurate donor reports timely and file the signed copies; implement internal controls and contribute to the designing of appropriate policies and procedures.

  • Monitor actual grant expenditures against approved donor line items on a monthly basis; alert management on any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the donor where appropriate.

  • Prepare/review coding on vouchers for accurate account, expense codes, donor combinations and proper documentation (backup). Custodian of petty cash for the grant.

  • Monitor and supervise project financial activities and review of finance documents to ensure compliance with donor regulations before payments.

  • Coordinate supply chain activities (procurement, stores and fleet management) for the Grant in line with WV procurement policies, procedures and diverse donor requirements.

  • Facilitate Grants audit exercise, participate in preparation of management responses and ensure timely submission, monitor implementation of audit recommendations, and provide regular consolidated updates on implementation to WVT management.

  • Process all payments within the approved control system in a timely manner accompanied with project site visits for verification on existence and delivery of materials.

  • Ensure monthly timesheets are prepared by project staff in compliance with donor requirement, including reconciliation with Payroll.

  • Facilitate timely monthly funding for the Grant against approved donor budgets and cash flows.

  • Build capacity of non-finance staff in Grant financial management.

  • Supervise the work of the Program Finance and Administration Officer.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required: Bachelor Degree in Accountancy or related fields.

Experience: 5 years working in DFATD funded projects

Preferred: MBA, ACCA, CPA

Technical Skills & Abilities:

  • Excellent computer skills in Excel, Word & Sun-systems software.

  • Demonstrated ability in supervision

  • Good planning and organizational skills

  • Tact and diplomacy in dealing with staff-related to work environment needs

  • Ability to maintain effective working relationships with all levels of staff

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment / Conditions:

  • Work environment: Field work

  • Travel: 10% Domestic travel is required.

  • On call: 10%