HR Specialist- Business Partner

International Role - No - Only National applicants will be considered.

Purpose of the position:

This position is responsible for the coordination of key World Vision Tanzania (WVT) People & Culture (P&C) operations and systems specifically focusing on recruitment, performance management, staff development, staff benefits, compensation/payroll administration, HRIS/Our People Administration, WVT P&C Division performance reporting and analysis, staff relations and general WVT P&C/HR administration in alignment with WV mission, vision, Core Values and WVT National Office Strategy. The P&C Specialist – Business Partner is an integral part of the WVT P&C team supporting in the implementation P&C strategic, technical and administrative support, while facilitating teamwork that will enhance efficient and effective service delivery necessary to maintain a healthy WVT P&C environment.

Major Responsibilities:

Business Partnering on P&C process and systems

  • Acts as a single point of the contact for the employees and managers for the designated departments

  • Proactively supports the delivery of HR Processes in each Department

  • Manage change management projects cross-functionally

  • Builds a strong business relationship with the internal client

  • Actively support line managers to identify gaps, proposes and implement changes necessary to lover risks

  • Facilitate the management team to bring best solutions for employees

  • Implement talent management initiatives and succession plans for key talents and key job positions

  • Periodic review of the organizational structures with line managers and proposes changes

People & Culture Analysis and Reporting

  • Provide and ensure quality and timely submission of the P&C monthly report by 25th of the month as agreed based on the P&C Division dashboards and the WVI P&C LEADER scorecard

  • Support in monitoring the P&C Division budget utilization on quarterly basis.

WVT Staffing Solution : (Recruitment, Orientation and Onboarding)

  • P&C Business Partnering with WVT hiring managers to assess and observe the WVT P&C Division recruitment compliance, orientation and onboarding services

  • Develop and monitor the WVT workforce plans and recruitment plans to ensure timely implementation in accordance to WV P&C standards, P&C LEADER score card and WVT budgets

  • Provide technical support and/or coordination support in recruitment, orientations and onboarding operations with WVT P&C recruiters and respective hiring managers. These includes facilitating the orientation process of new staff and ensure that P&C core documents are signed and filed (i.e. Police Background checks, Disclosure form/conflict of interest, Child protection, Employee Code of conduct, Core values, mission, vision & employee manual.)

  • Participate in staff interviews sessions when required and also provide guidance to the interview panel members or WVT P&C recruiters on the required compliance of WV recruitment standards of integrity and transparency.

  • Participate in the project proposal development process when required with the P&C Specialist Grants to capture staffing needs for recruitment planning and early warning recruitments.

  • Regularly review, audit and improve interview reports/minutes and interview assessment tests tools and documentation used for WVT recruitment processes.

Staff Development

  • Provide support to line managers on Capacity Building initiatives

  • Participate in the Departmental Training Needs Assessment

  • Resource person in disseminating P&C policies and procedures

  • Support the performance agreement and appraisal process within the Departments

  • Training line managers on HR standards, policies, legal implications of decisions and general leadership skills

  • Training line managers and staff on performance management and coaching

Staff Relations and Staff Engagement

  • Support the P&C staff wellbeing initiatives and Staff engagement surveys as well as carry out regular HR field visits to help address national hired staff concerns that may need attention.

  • Coordinate with Regional People and Culture officers in carrying out HR wellbeing surveys

  • Educating staff on organizational initiatives for their welfare and safety at work

  • Participate and be available to the quarterly meetings in other Departments for P&C initiatives

Performance Management

  • Monitor the setting of performance agreements and the periodic performance appraisal for staff at National Office and regions

  • Promote performance culture in world vision

  • Facilitate development of performance agreement for all staff

  • Consolidate performance management information for use in decision-making

  • Management of performance feedback to employee.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: Degree in Human Resources, Public Administration or related field Human Resource Management.

  • Experience: 3yrs in Human Resource Management

  • Preferred: 3 – 4 years Human Resource Management experience in a large International NGO

Technical Skills & Abilities:

  • Good knowledge of normal organizational policies, Tanzania labor law and legal requirements

  • Good skills in conflict resolution/problem solving, teamwork, crisis management, training facilitation and coaching.

  • Good interpersonal skills and effective communication skills

  • Good understanding of World Vision operations

  • Ability to maintain effective working relationships with staff and partners at all levels

  • Excellent interpersonal and coaching skills.

  • Ability to work with various departments and foster teamwork.

  • Ability to work independently with minimal supervision.

  • Skills in database management and record keeping.

  • Ability to maintain the highly confidential nature of human resources work

  • Ability to exhibit an exemplary lifestyle as interpreted in the specific local context.

  • Proven candidate sourcing and relationship building skills.

  • Experience in working in a multi- cultural environment. Experience in a hardship context will be an added advantage.

  • High level of commitment and working with minimal supervision.

  • Commitment to World Vision objectives and ministry, mission statement and core values

  • Able to manage multiple priorities in cross-cultural teams and prioritize under pressure

  • Able to respond to deadlines.

  • Well-organized in work and filing systems.

  • Integrity and strong interpersonal skills.

  • Customer Service orientation.

  • Fluency in English (written and verbal skills).

  • Strong computer skills (MS Word and MS PowerPoint), with solid proficiency in managing databases and MS Excel.

  • Able to work under pressure in cross-cultural environment.

  • Excellent communication skills, both verbal and written, especially by phone and e-mail.

  • Ability to work well within a team and to build and promote team spirit.

  • Comfortable interacting with people from various cultures and levels within the organization

Working Environment / Conditions:

  • Work environment: Office-based some travel to WVT field offices

  • Travel: 10% Domestic/international travel is required.

  • On call: 20%