World Vision International

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Executive Assistant to National Director

Job Description

Purpose of the position:

To support the National Director (ND), Integrated Programs Director (IPD) and shadow the Executive Associate to the ND in administrative responsibilities and facilitating governance, strategic, leadership and operational roles of the WVT National Office (NO) to achieve the NO Strategy. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others.

1. Strategic Support.

  • Consolidate monthly reports from the Divisions and ensure that the ND’s performance agreement are implemented and reported.

  • Coordinate and participate in strategic planning and review meetings and record the proceedings in SMT and TMT meetings to ensure follow-up on issues raised.

  • Participate in the process of budgeting for the National Director’s Office.

  • Manage, plan and coordinate the NDs calendar.

2. Support to the Governance Function.

(a) Board Management

  • Work with the Executive Associate to organize, facilitate and coordinate the Board Subcommittee meetings to ensure they take place before the full Board meetings.

  • Compile the Quarterly Ministry Updates for the ND’s review and submission to the WV National Board.

(b) Board Development

  • Participate in planning and organizing Board field trips to WVT project sites to help deepen Board members understanding of WV’s ministry.

  • Create monthly and quarterly management summary performance -Technical Programs Dashboards and ND Dashboard.

  • Organizing and coordinating logistics/venue for scheduled performance reflections meetings, capture and make follow up on action points.

3. Administrative Support.

  • Drafting of communication, correspondences, and updates on WVT Ministry/ roles to other entities.

  • Establish and maintain filling system for correspondences related to ND/IPDs offices.

  • Handle Logistics (ground, air transport, meeting venue and accommodation) preparation for meetings/workshops/training for ND/IPD’s Office.

  • Provide wide range of support services to the National Director’s Office. Eg. Retirements (Gems, Cigna and Concur).

Qualifications: Education/Knowledge/Technical Skills and Experience.

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

Minimum Qualification required: Master Degree in Social Sciences.

Experience: 5 years International NGO experience with 3 years’ experience in governance activities.

Technical Skills & Abilities:

  • Computer skills

  • Good planning and organizational skills

  • Excellent communication skills both English and Kiswahili

  • Ability to maintain effective working relationships with all levels of staff, WVT Board and other stakeholders.

  • High level of confidence and confidentiality

  • Ability to work independently with minimal supervision.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment / Conditions:

  • Work environment: Office-based.

  • Travel: 10% Domestic/international travel is required.

  • On call: 10%.