World Vision International

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East Asia Regional Director for Resource Development

Job Description

WORK CONTEXT/BACKGROUND:

World Vision is a Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. The East Asia region is made up of eight countries: Cambodia, China, Democratic People’s Republic of Korea (DPRK), Lao People’s Democratic Republic (PDR), Mongolia, Myanmar, Thailand and Vietnam and is under the oversight and leadership of the Regional Leader (RL). The role of the East Asia Regional Office (EASO) is to provide direction, guidance and technical support in the effective implementation of the regional strategy to achieve the child well-being aspirations of WV.

The Regional Grant Acquisition Management (GAM) Director provides strategic leadership in developing and rolling out grant acquisition and management strategy, building profile and pre-positioning East Asia region, including strengthening regional and national office grant acquisition capacity and proposals.

PURPOSE OF POSITION:

  • To lead the East Asia Regional Resource Development Unit and the East Asia GAM Hub and roll out the Regional GAM Strategy.

  • To drive growth in East Asia non-sponsorship income in alignment with regional and National Offices (NOs) strategies.

  • To engage and retain governments, multilateral and private sector donors through successful grants implementation and strong donor relations with the aim of maximizing and diversifying the funding base.

  • To lead and mobilize cross – Regional Office (RO) functional support to NOs for GAM performance.

KEY RESPONSIBILITIES:

Leadership:

  • Provide day to day leadership and management to Regional Recourse Development and the GAM in supporting NOs grants acquisition and management.

  • In conjunction with Regional Senior Director of Operation (SDO) and Regional Leader provide strategic direction for grants acquisition in EASO by developing appropriate regional GAM strategy and business plan based on relevant market understanding and analysis.

  • In accordance with Global GAM processes and the NO business Planning Cycle, assist the Regional Leader in setting annual grant income projections for the NDs to be used in the NDs Performance Agreements.

  • Lead capacity development planning with RO, NO, SO.

  • Lead efficient issue resolution across NO/SO when needed.

  • Cultivate and maintain targeted regional donor relations.

Grants Acquisition:

  • Enable NOs to manage opportunity pipeline tracking planning (i.e. regional/country level donors mapping, strategic direction and areas of alignment, etc).

  • Work with the NOs to create their GAM plan (strategy) as per donor and partner mapping, provide value proposition package to NO GAM team and support contextualizing them based on each NO needs.

  • Work with NOs and SOs to develop tools for NOs to track and prioritize grants opportunities that are aligned with the regional and NO strategic directions.

  • Ensure in coordination with SOs support and help NOs to develop quality proposals leading to successful funding opportunity.

  • Support the NOs in the development of consortia whenever necessary in preparation for upcoming opportunities.

In line with Global GAM facilitate the development of key grants database for performance monitoring portfolio management in EASO (usage of Horizon):

  • System/Database for past/ongoing performance (All grants including USAID, DFAT ,EU/ECHO, WFP, DFID, JICA, ADB, WB and Global Fund etc).

  • Availability of background information to facilitate readiness for concept/proposal development.

  • Ensure NOs complete the Grants Risk Assessment Form and help NO on the Go/No Go Decision.

Support Donor Identification and Engagement:

  • Identify key relationships to strengthen national and regional positioning and elevate WV’s profile with government, multilateral and private sector donors.

  • Work with and through NOs and in collaboration with SOs IPG colleagues, to maintain strong donor relationships at regional and country level, developing engagement strategies for each donor or a group of donors.

  • In conjunction with Regional Operations/Strategy department, develop key criteria for priority programmes/themes/sectors to be promoted and piloted with P3 (public, private, partners) and Corporate Social Responsible/ Investment donors to preposition NOs in EASO.

  • In conjunction and collaboration Communications department, develop key marketing material about NOs to preposition WV in EASO.

  • Support/initiative innovative funding streams, e.g. work with global capacities to enhance Local Marketing and fundraising, International contracting and tendering, grants leveraging trough foundations, match (cash or in kind).

Engage in respective NOs to support:

  • NRDs in planning a sustainable funding base.

  • FC, Response offices identify and develop new products to match or bridge grants.

  • Facilitate NRD learning and best practice across NOs.

Grants Management:

  • Mobilize cross-RO functional support to NOs for GAM performance ( finance, operations, P&C, strategy, and Quality Assurance).

  • Upon request, liaise with NOs, SOs and the Regional Finance and Audit Managers to ensure that grants implementation issues have been resolved including Grants audit issues.

  • In coordination with SOs, NOs, Regional Finance and Audit Managers, support NOs have effective systems that ensure on time submission of key grant document as per the agreement (semi & annual reports, mid-term and final evaluation reports, quarterly financial report etc.) and a successful close out of large scale grants.

Knowledge Transfer:

  • Support NOs to identify GAM capacity gaps and build capacity as per plan.

  • Lead capacity development planning with RO, NOs & SOs (i.e. capacity building initiatives for NOs in Grants acquisition, start-up workshops for new grants according to the grants minimum standards, grants management training in various

  • government and multilateral donors’ regulations, training in common areas leading to poor grant implementation, etc).

  • Flag critical policy or systems issues needing resolution by GC.

  • Support / mentor GAM staff to facilitate grant development and design workshops.

Regional representation at various fora:

  • Ensure appropriate representation of EASO at strategic fora that could lead to resource acquisition and enhanced programming collaboration.

  • Represent the region in the grants community fora (internal and external to WV).

  • Participate in WV internal grant communities - GAM Hubs and Global Grants Compliance Unit.

Others:

  • Carry out additional responsibilities as assigned by the SDO/RL or GC GAM.

  • Attend and participate in devotional meetings.

KNOWLEDGE, SKILLS & ABILITIES:

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Bachelor Degree. MBA or equivalent preferred.

  • Leadership capabilities that includes coaching staff to high level of performance & engaging in effective cross cultural & cross functional working to achieve shared goals and effective indirect line management.

  • Experienced networker with an ability to maintain a good up to date knowledge of the grant opportunities and trends in the humanitarian sector.

  • Minimum 10 years’experience with government and multilateral organization’s procedures and regulations. Strong experience in establishing and enforcing common protocols and standards throughout a large organization.

  • At least 5 years of team management experience.

  • Excellent knowledge and experience of project management with government and multilateral agencies grant funded projects and experience of grant compliance procedures for major bilateral and multilateral donors.

  • Strong organization and delegation abilities; high performance and quality standards; negotiation skills; ability to motivate teams and inspire teamwork.

  • Track record of successfully training, developing/mentoring and supervising grant staff.

  • Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices.

  • Senior leadership capabilities and record.

  • Management of cross-national teams and effective indirect line management.

  • Strong organization and delegation abilities.

  • High performance and quality standards.

  • Negotiation skills.

  • Ability to motivate teams and inspire teamwork.

  • Ability to engage at a strategic level and build core relationships with bilateral and multilateral donors and INGOs.

  • Successful record in writing and/or directly managing bilateral, multilateral or foundation grants.

  • Knowledge of major donors and their regulations.

  • Advanced understanding of Grant Acquisition Management strategies and procedures.

  • Excellent written and oral communication skills.

  • Must be a committed Christian, able to stand above denominational diversities.

  • Perform other duties as required.

Working Environment/Travel:

  • Work environment: Office-based with frequent travel to NOs and SOs.

  • Travel: minimum of 35% International travel is required.