World Vision International

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Regional Senior Grants Acquisiton & Management Officer

Job Description

*Preferred Location: Bangkok. Other location to be determined by home country of successful candidate within the Asia Region where WVI is registered to operate. No relocation assistance available.


Based in Asia preferably in Bangkok this position will support East Asia (EAS) Resource Acquisition to grow the portfolio of institutional grant programs through a high level of grant acquisition and general program management support.

Specifically, the post holder will support National Offices in grant acquisition and management (GAM), with a specific focus on acquisition. The focus of this role is on multilateral, bilateral and foundations. The Senior Grant Acquisition & Management Program Officer will work closely with national office to ensure that tracking of funding received and potential funding opportunities are maximized.

The successful candidate will have experience of developing/writing and securing institutional grants and supporting the management of complex projects overseas and reporting to official funders. Experience of identifying, developing and securing partnerships with new donors and developing/applying quality systems and processes to their work is also essential. Strong preference will be given to candidates that possess a track record of meaningful donor engagement that led to resource acquisition. The candidate will excellent communication and coordination skills with the ability to work in multi-cultural and multi-sectoral teams. Candidates that have experience in training and mentoring will be an asset.


Grants Acquisition:

  • Support National Offices in the development/writing of high quality grant proposals.

  • Identify and actively pursue all calls for proposals and communicate them across National Offices (NO), Regional Office (RO), Support Office (SO) and Global Center (GC) teams.

  • Stay updated on changes to donor requirements and project/programme themes communicates these.

  • Support the region to execute the regional Grant and Acquisition Management Strategy.

  • Work to build great Resource Development Units (RDU) teams in East Asia Region (EAS) through actively supporting/mentoring national grant acquisition teams.

  • Manage the EAS grant pipeline tracker and ensure that monthly updates are completed.

  • Identify and actively pursue strategically aligned calls for proposals and communicate them across NO, RO, SO and GC teams.

  • Support line manager to monitor and report on departmental implementation of national offices and RO GAM unit business plans.

  • Track GAM metrics and complete the quarterly GAM update on the region grants portfolio in collaboration with the RO Grant Finance Manager and national offices.

Donor Engagement:

  • Support NO and RO identify new key relationships with donors, regional NGOs, INGOs and Embassies for identifying potential funding opportunities for programmes and projects.

  • Engage appropriately with regional donors and partners in pre-positioning NOs for acquisition.

  • Assist NOs in the donor meeting preparation, including ensure SO is informed and informs the donor engagement process.

  • With RDU leads develop a key account management system to record and use information from meetings to improve how we manage donor relationships.

  • With communications develop key marketing materials/capacity statements, using previous success and documented best practices in grants management.

  • Identify and inform and update colleagues of specific new funding opportunities.

  • Support the Director of Resource Development in representing WV at internal and external meetings to enhance WV reputation as a credible, reliable partner in development and relief.

Grant Capacity building / Learning & Teamwork:

  • Support NOs in the development of their annual business plans.

  • Create an environment of experience sharing, learning and team work across NO’s on GAM.

  • Support NO GAM staff by sharing grant related information, provide ongoing coaching, and assist them in understanding and achieving GAM objectives.

  • Support NO complete quarterly lessons learned for large bids and applications not awarded.

  • Identify capacity gaps in grant acquisition and work with teams to address them with the goal of improving the quality of applications and win /lose ratio.

  • Support the capacity building on select skills for GAM teams including Proposal Pro.

Grant Management:

  • Explore ways to reduce overhead costs on grants to ensure WV’s competitiveness without comprising ministry quality with a special focus on Value for Money (VfM) and Return on Investment (ROI) with SO’s.

  • Support the team to find solutions to project implementation problems and contribute to aspects of project implementation, if necessary.

Regional Representation at various grants community forum:

  • Support regional representation at the appropriate grants community forums (internal and external to WV).


  • Carry out additional responsibilities as assigned by the Resource Development Director – EAS.

  • Attend and participate in devotional meetings.


  • Educational level required: Bachelor Degree in International Development, Business Admin. Masters degree in Management or other applicable field.

  • Good understanding of the workings of major donors, such as EU, USAID, DFAT, GAC, UN bodies, World Bank, ADB, DFiD, WFP.

  • High level computer literacy and knowledge of spreadsheet applications.

  • Strong managerial and coordination/delegation skills.

  • Basic understanding of accounting principles, financial systems, and budgeting for grant proposals.

  • 5 years experience leading a Grants or Programmes team acquiring and managing institutional grants.

  • Demonstrated track record in proposal development, funding acquisition and grant management for major donors.

  • Working knowledge of WV partnership and experience working in and with National Offices.

  • Flexibility and self starter.

  • Strong inter-personal skills, and proven team-player.

  • Excellent English written and oral communication skills.

  • Proven ability to manage competing priorities.

  • Able to solve complex problems and to exercise independent judgment.

  • Able to work in a cross-cultural environment with a multi-national staff.

  • Perform other duties as required.

Work Environment/Travel:

  • Work environment: Office-based with frequent travel to National offices.

  • Travel: minimum of 25% International travel is required.