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Regional Finance Manager

11131-16R10134
Bangkok
04-Sep-18
International Role - No - Only National applicants will be considered.
1-2 Years

Position will be based anywhere WVI is registered to operate in Asia Pacific.

There are 2 positions available for this role.

PURPOSE OF POSITION

Asia Pacific (AP) Regional Finance Manager provide effective and efficient support to the AP Regional Finance Director and Global Program & Grant Finance Director to ensure standards of excellence through effective and efficient financial management, accountability and integrity within South Asia Pacific (SAP) and East Asia Pacific Region (EAS), repectively.

This position will focus on implementation of Global and Regional initiatives and special projects as well as providing technical financial expertise and capacity building to National Offices (NO) in the areas of budgeting, financial management and risk management for both general finance and grant finance matters. Ensuring proper financial management, accountability, planning and reporting in alignment the financial organizational goals and financial procedures, and compliance of Finance Manual Standards, systems and policies.

MAJOR RESPONSIBILITIES

Financial Planning, Management and Operational Support:

  • Conduct regular reviews and analyses of NO level, Program & grant financial reporting to ensure accuracy, timely submission, and compliance with WV policies and award requirements at least on a quarterly basis.

  • Provide input and review Global and Regional level reports (Scorecard, GNOD, Grant Dashboard, PCPR, Benchmark....etc) to ensure their understandability, completeness and accuracy.

  • Support the region’s financial planning and budgeting; consolidate and review NO annual budget for consistency and compliance to regional and global standards.

  • Provide feedback and analysis to NOs on areas with significant fluctuations of balances, over or under spending and/or any other risk areas, and ensure that corrective actions are taken to improve.

  • Ensure appropriate program & grant financial monitoring frameworks are in place, and operating satisfactorily, in each National Office to support ministry objectives.

  • Explore ways to reduce overhead costs on Program & grant to ensure WV’s competitiveness without comprising ministry quality

  • Liaise with NOs to ensure timely reimbursement of funds used to pre finance grant and multilateral funded programs implementation

  • Provide oversight and regular review to cash and bank management at each NO to ensure funds are requested and managed safely and in line with donor and the Partnership standards.

  • Coordinates and provides technical expertise support to NO’s in annual planning, budgeting and year end closing processes

  • Provide expert consultation regarding the implementation of cost allocation policy at project/grant level

  • Provide Quarterly update on the region Program & grant portfolio to key stakeholders in collaboration with GAM, FRSC Manila, National Offices and Global Program and Grant Finance

  • Proactively identify and escalate grant financial and/or operational management issues as necessary in coordination with regional GAM Director

  • Liaise monthly with Regional GAM Director to review grant portfolio, strategic Program & grant under acquisition and grant issues being resolved.

Strategic Financial Planning and Management

  • Support the region’s financial planning and budgeting

  • Support the NO in developing grant financial management strategies, priorities and plans in alignment with the regional, global strategies and priorities as well as emerging trends.

  • Liaise with SO Finance regarding trips to the region in collaboration with NO Finance/Grant Teams

  • Develop and maintain good professional networks with the NO finance & Grant Managers, SO IPGs, NO Finance Directors and Regional GAM Directors.

  • Explore ways to reduce overhead costs on Program & grant to ensure WV’s competitiveness without comprising ministry quality.

  • Support NOs to prepare and comply with LEAP and Horizon standards for budgeting and reporting

Program & Grant Budget & Acquisition

  • Work with SOs in large scale proposal design workshops and review proposal budget to ensure grant proposals are competitive while also ensuring adequate level of cost recovery.

  • Work with NOs and SOs to prepare and/or review proposal Budget amendments, and extensions of the life of an award any other award budget modification

  • Work with the grant acquisition and management team to promote effective relations and support to National Offices prioritized to grow Program & grant or balance their funding portfolio

  • Conduct Quarterly review and analyses of grants financial reporting to ensure timely submission and compliance with WV policies and award requirements.

  • Assist in preparation and review of large scale grant program budgets and plans and closeouts when necessary.

  • Provide guidance on the interpretation of award terms and conditions and donor regulations in collaboration with respective SOs.

  • Review grant risk assessment form for new projects in light of mitigating risk.

  • Work with Regional Audit Manager to gather Grant Audit Trend Analysis to promote improved Partnership internal audit results through assuring implementation of audit recommendations and addressing common audit findings

Financial accountability and reporting

  • Ensure appropriate financial and monitoring frameworks are in place, and operating satisfactorily, in each National/Regional Office to support WV’s ministry in the region.

  • Assist National Offices in designing and improving internal control systems and project accounting systems.

  • Oversee and evaluate the region’s financial performance and efficiency through the quarterly financial scorecard issued by the FRSC

  • Provide support to NOs in PBAS analysis, growth and funding gaps.

  • Work closely with National Offices in providing technical input and provide offsite (via email and skype) and onsite financial management support as requested by NOs.

  • Act as main point of technical expertise and support for the Region when a new system or initiative from the Partnership or the Region relate to finance is implemented in NOs (LEAP 3, ProVision,Horizon, GEMS, bank rationalization project, shared services …etc)

  • Monitors and reports process performance and health against established KPI’s and defined targets, and collaborates closely with Regional Supply Chain Process Owner and other key stakeholders to maximize end-to-end process compliance and efficiency.

  • Facilitate dialogues between NOs and GC to ensure smooth implementation, contextualization of new initiatives/ systems in each NO.

Capacity Building

  • Support RFD in Capacity Assessment and gap address plans, and facilitate capacity building initiatives with Regional GAM Director at National/ Regional Office in Program & grant financial management and compliance.

  • Support RFD in succession planning for NO finance & grant finance Managers are in place

  • Participate in and/or co facilitates large scale grant start up workshop in collaboration with the NOs and respective SOs.

  • Develop a pool of program and grant finance experts, create an environment of experience sharing and promote best practices within the region

  • Mentor/support the second and third level finance staffs in the region to understand and meet the service requirements of their roles.

  • Support Regional GAM Director and Regional Finance Director in planning and delivering regional meetings and workshops aimed at strengthening NO finance & grant capacity.

  • Facilitate learning programs (FM, LEAP,…etc) regularly provided by Global Finance to ensure appropriateness and completion at each NO

  • Support the development of financial tools and processes for continuous learning and development in program and grant financial management for National Offices.

Risk Management

  1. Audit Recommendations:

  • Coordinate with NO to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

  • Participate in large scale Program & grant audit preparation with national/program offices and support the National /program offices to provide required information and address disallowed costs

  • Use audit trends and results to improve risk management and audit results in Nos

  1. Risk Assessment For Program & Grant Approval

  • Review risk assessment for Program & grant approval received from national offices in light of risk mitigation

  1. Award Terms interpretation

  • Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that Program & grant implementations are within the requirements

  1. Internal Control Systems:

  • Assist NO’s in the development of internal control, financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations, and to prevent fraud and wastages.

  • Review Internal Control Self-Assessment results from NOs and ensure action plans are in place to improve control weaknesses identified.

  1. LDRs/Cost Allocation Implementation Monitoring

  • Work in collaboration with the national offices in the region to ensure proper implementation of the LDRs database system and Costs Allocation Policy.

  • Work with FRSC staff to address any issues pertaining to LDRs database implementation, cost allocation processes/tools required

  1. Large Scale Program & grant close-out

  • Assist NOs in the preparation of large scale Program & grant (>US$5 Million) closeouts plan

  • Ensure proper implementation of the large scale close out plan to ensure compliance with award requirements

Internal & External Liaison & Coordination

  • Represent the region in the Program & Grant community forums (Internal and external to WV)

  • Participate into Global Program & Grant community working groups, develop and maintain network with SO, GC technical Finance team and NOs teams on finance issues.

  • Participate and actively contribute in the partnership forums, working Groups and networks related to finance as deemed necessary by regional leadership.

  • Liaise with donors and other partners where required on financial matters to support and enhance World Vision’s credibility.

Others

  • Perform special projects as requested by RFD

  • Carry out additional responsibilities as assigned by the RFD and the Director - Global Grants & Programme Finance

  • Attend and participate in devotional meetings

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor Degree in Finance or Accounting. (MBA preferred).

  • 5 years experience with government grant regulations and financial reporting requirements. Strong experience in establishing and enforcing common protocols and standards throughout a large organization

  • Track record of successfully training, developing/mentoring and supervising finance and grant staff

  • Professional qualification CPA/ACCA, CA

  • Knowledge of Humanitarian Emergency

  • Thorough understanding of WV FFM standards and systems such as Sun6, CAL, GrantsManagement,ProVision, Horizon, GEMS, etc...

  • Strong analytical, organizational, problem solving, time management and cross cultural skills

  • Competent in the use of Microsoft Office computer programs including Word, Excel, OLAPand PowerPoint

PREFERRED SKILLS, KNOWLEDGE AND EXPERIENCE

  • At least 5 work years experience in finance & accounting

  • 3-5 years’ experience in WV field accounting, finance & grants

  • Demonstrated supervisory and collaboration skills

  • Strong inter-personal skills, and proven team-player

  • Excellent written and oral communication skills

  • Proven ability and pro-activity to manage competing priorities

  • Able to solve complex problems and to exercise independent judgment

  • Able to work in a cross-cultural environment with a multi-national staff

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and able to lead in devotions and Chapel services.

  • Complete Travel and/or Work Environment statements if applicable.

  • May need to work with other virtual teams of different time zones

  • Work environment: Office-based with frequent travel to National offices

  • Travel: minimum of 25% International travel is required.