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Aileu Area Manager

Job Description

World Vision PTL – Timor Leste Country Office

Baucau and Aileu Area Program

JOB VACANCY ANNOUNCEMENT – (RE-ADVERTISED)

World Vision Timor Leste, a non-profit Christian Humanitarian Organization, committed to working with the poor and vulnerable, is seeking qualified nationalstaff to fill the following vacant positions based in Baucau and Aileu as:

Baucau Area Manager (1 Position)

Aileu Area Manager (1 Position)

WORK CONTEXT / BACKGROUND:

World Vision (WV) is an international partnership of Christians whose mission is to follow our Lord and Saviour Jesus Christ in working with the poor and oppressed to promote human transformation, seek justice and bear witness to the good news of the Kingdom of God. The heart of WV's work is in helping communities build stronger and healthier relationships.

In its ministry, WV uses Development Program Approach (DPA) which empowers communities and local stakeholders to work together towards child wellbeing, building the local leadership and ownership essential for sustainability. The DPA aims to improve understanding of local community dynamics, identifying existing development initiatives and development groups, and determining how WV can provide support to these processes.

In its Country Strategy for FY16-19, WV PTL-Timor Leste is committed to pursue the following ministry strategic objectives:

  • Ensure children enjoy good health, safe water & improved sanitation

  • Ensure children are educated for life

  • Reduce gender- based violence

  • Enhance community resilience & livelihood (economic development)

This is a position due to the strategic direction of WVTL and a shift towards greater districts level management. The Aileu and Baucau programs team will focus on reducing gender violence, implement health projects including maternal child health and nutrition, wash and economic development projects. The Area Manager will oversee a team of around 30 staff based in the Aileu and Baucau District.

PURPOSE OF POSITION:

The Area Manager is accountable for contributing to carrying out the WVTL operating plan and strategy by:

  • Providing leadership to WVTL staff in the Aileu and Baucau Districts.

  • Ensuring that projects are implemented according to WV International standards and best practice

  • Contributing to organisational and staff capacity development, and

  • Representing WVTL in Aileu and Baucau Districts to partners and stakeholders.

The Area Manager will:

  • Provide overall leadership and management for the Aileu and Baucau Area Offices and projects, including management of budgets and work plans and hosting donor visits.

  • Ensure that WVTL is working in areas of strategic importance within the district and management of community and provincial government relations is effective.

  • Develop the capacity of local staff to manage and implement quality projects on a timely basis, and

  • Assist project coordinators in project design, planning, monitoring and evaluation with LEAP compliance.

ROLE DIMENSION / DESCRIPTION

End Results Expected

Time Spent

Leadership:

  • Facilitate the internalisation of World Vision’s core values, vision, mission and Transformational Development/Program integrated ministry model by all staff in the assigned Area.

  • Ensure effective witness to Jesus Christ in the context of holistic ministry. Facilitate a worshipping, praying and caring community for Area staff, including building and maintaining strong relationships with local churches. Where appropriate, pursue opportunities to partner with the local church in transformational development initiatives.

  • Build a team of highly committed and competent staff, ensuring cooperation and coordination among relevant staff within the assigned Area. Mentor, coach and provide opportunities for the professional growth of Project Coordinators/Managers and all other staff that directly report to you.

  • Create a learning environment in which Project Coordinators/ Managers and other staff within the assigned Area regularly reflect, learn from mistakes and use lessons for personal growth and to revise work plans to improve ministry impact.

  • Ensure that staff understand and follow the WVTL child protection policy and that awareness-raising on child protection, response and incident reporting is occurring.

# staff that receive orientation on WV’s core value, mission and vision

# of Christian activities conducted

# of coaching opportunities and review/reflection events provided per year

# of child abuse cases reported

20%

Management:

  • Supervise staff that report directly to you. Conduct regular coaching and implement the Performance Development Management (PDM) system.

  • Ensure high standards of stewardship and accountability for all resources. Work with the Aileu and Baucau Area Finance Officers, Logistic and Administration Assistant and other departments to build a strong internal control environment, ensuring compliance with WV financial policies and procedures and promoting a culture of transparency and accountability. Review and approve expenditures according to assigned levels of authority.

  • Ensure adequate funding resources for the Aileu and Baucau Area. Collaborate with the Project Coordinators, Associate Operations & Program Quality Manager and the WV Support Offices to source funding and prepare proposals for non-sponsorship/grant funding from major donors and others.

  • Manage and monitor all funding commitments, spending against budget and financial reporting on all projects within the assigned Area.

  • Lead the assigned Area in preparing reports for annual program and budget planning and mid-year program and budget review.

  • Prepare, review and submit to the Associate Operations & PQ Manager annual plan of action, annual budget, revised mid-year plan and budget and monthly management reports for the assigned Area.

  • Review all project reports for donors and ensure high quality, timeliness and fulfilment of donor requirements.

  • Provide strategic direction and support to Project Coordinators/ Managers and other staff you supervise.

% of staff PDM appraisal submitted

Financial procedure and accountability system followed.

Funding for Aileu & Baucau Area are adequate and continues to grow

Budget spending variation is approximately 10%

Budget planning and review conducted within timeframe

Annual Plan of Action and annual budget submitted within time frame

Highly quality project reports received by donors

Project Coordinator/ Managers and other direct reports staff receive clear direction

30%

Program Quality:

  • Ensure that all programs and projects in the assigned Aileu and Baucau Area comply with LEAP standards as specified in the LEAP framework.

  • Ensure that program/project approaches, processes and interventions are child-focused, contributing to CWBO, community-based and reflect our Christian identity. Ensure programs align with ministry goals.

  • Ensure that program and project approaches, interventions and processes are consistent with the TD/Program ministry model and community empowerment approach. Facilitate and/or lead processes in Aileu and Baucau Area/Project and within the Local Management Team to continue action learning and innovation.

  • Support Project, Program and DM&E Teams in all LEAP phases of assessment, (re)-design, implementation, monitoring and evaluation. Ensure that Aileu and Baucau Area/Project 1-5-year program designs and redesigns are completed and submitted on time. Ensure crosscutting themes of gender balance, Christian commitment and child protection are integrated into program and project design and implementation.

  • Monitor the implementation of programs and projects within assigned Area. Ensure that monitoring information is used to effect timely adjustments to plans of action and processes and partners are involved in such decisions.

  • Support the project teams and DM&E Team in periodic evaluation of projects, including the integration of TD Indicators. Ensure the Projects and partner communities are reflecting on learning from and using evaluation lessons for planning and re-design.

All projects with in the Area comply with Leap standards

All project approaches align with the National Strategy

All projects within the Area are consistent with TD/Program ministry model

Project management cycles are strictly followed

Projects monitored regularly as per plan of action

Projects evaluated regularly as per plan of action

35%

Partner Relations:

  • Develop and maintain good relations with local authorities including the chief of the Suco, sub-district administrator, district administrator and all government agencies relevant to project implementation. Actively seek partnerships with any of them to ensure community and program sustainability. Represent WVTL at inter-agency and government meetings within the assigned Area.

  • Actively network, coordinate and, as appropriate, collaborate with local NGOs, INGOs and donor agencies working within the assigned Area. Participate in inter-NGO networks and meetings.

  • Regularly visit project/communities, at least once every month, to interact with children, families, groups and leaders.

# of meeting conducted with local authorities

# of meeting conducted with other NGOs

# of project visits conducted

10%

Security focal point person :

  • Attend regular security network meeting at the district level

  • Monitoring movement tracking system of staff going out to or from the field.

  • Updating any security issue / concern to the Security Associate Manager (SAM) in Dili immediately if possible.

  • Reinforce WV Standard Operating Procedure and Security Plan

  • Ensure staff’s safety and security concern are address in consultation with SAM

  • Ensure that staff in the field base complete incident report form as soon as they return to work after the incident happened in coordination with their PM.

  • Make sure that the radio communication system is in place and in good condition and as well as adequate for staff work in the area with no mobile network coverage.

  • Support security training plan by coordinating training dates and requiring all base staff to attend regularly scheduled security trainings.

5%

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

University degree

Required

Competence in written English communication

Required

Knowledge

Sound experience in project and program design, implementation, monitoring, evaluation and report writing

Required

Literacy in Microsoft Word and Excel

Required

Background in wash, food security and/or nutrition

Preferred

Experience

Minimum 2 years of appropriate professional experience in management and leadership of a comparable community development environment

Required

Previous experience in community organising and networking

Preferred

Work Environment

Be willing to work in a team environment and travel to and stay overnight at the project sites (about 30%).

HOW TO APPLY

Go to http://careers.wvi.org/job-opportunities-in-timor-lesteto get complete job description. You can also apply it online by Click ‘APPLY FOR THIS JOB’on the top of the job posting and you will be taken to an application form. Here you can sign up to register an account and complete field required then attach your CV and cover letter. Or you can send your application and CV directly to [email protected]or you can submit the hard copy of your document to People&Culture Department, Av, Dos Direitos Humanos Estrada de Bidau, Bidau Mota Klaran, Dili Timor Leste

Women are strongly encouraged to apply.

CLOSING DATE FOR APPLICATIONS: 7 March 2017