World Vision International

Finance & Corporate Services Director – Pacific & Timor Leste

Job Description

PURPOSE OF POSITION:

  • Provide overall leadership, oversight and management support for all aspects of financial management in National Office (NO). This position is a strategic partner, member of the Senior Management/Leadership Team of NO, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advice, and developing financial strategy that best serves the NO strategic and program objectives.

  • Provide leadership to the Supply Chain team ensuring that the procurement of organizational resources is executed effectively, efficiently and economically.

  • Provide overall leadership to the IT team and ensure that the office has reliable, sufficient connectivity and organization information systems and resources are adequately protected.

  • Provide overal leadership to the Risk function ensuring that the national office is effectively supported and staff has a safe, secure place to work and provide advice in the areas of Risk.

KEY RESPONSIBILITIES:

Leadership and Strategic Management:

  • Advise and support Programme Director in leadership and engagement on matters related to finance, admin, supply chain, IT and risk functions of WV PTL.

  • Lead setting up of performance standards including cost ratio benchmarks and financial accountability and supply chain systems and processes in consultation with all relevant stakeholders.

  • Provide leadership and advice in setting up performance standards, cost ratio benchmarks and responding to challenges of local financial systems, economic crisis, sanctions and other crisis situations impacting finance, admin, supply chain and IT.

  • Advise and support Programme Director in establishing all aspects of effective financial management systems and practices and addressing issues relating to performance, compliance and risk relating to finance, supply chain, IT and admin.

  • Lead the development of department strategy and business plan in support of and in alignment with overall country strategy and regional & global strategies and priorities.

  • Contribute to the development of country strategy ensuring Finance & Corporate Services are integrated and providing effective and effficient services to the programme ministry.

  • Continually review the PTL portfolio and provide advice and support to Programme Director in considering strategic implications for funding decisions.

Technical and Operational Support:

  • Work closely with Country Program Offices (CPO) providing critical guidance, monitoring and input in all areas of finance, supply chain and IT including, Country Program Offices program spending, overspending, utilization, funding and forecasting.

  • CPO’s overheads and efficiency against the standards and advice on management response as necessary and appropriate.

  • Monitor CPOs cash flow position, budget and project spending by ensuring the provision of timely and relevant information to Operation Directors at CPOs.

  • Oversee financial management services to Country Program Offices below Minimum Efficiency Scale as required.

  • Advise the Programme Director on strategic resource acquisition and coordinate the planning and budgeting process to ensure the global and regional guidelines are met.

  • Support in preparation and review of medium-large scale grant program budgets and plans and closeouts when necessary.

  • Review grant risk assessment form/Go-No Go Decision Form for new projects in light of mitigating risk.

  • Coordinate with Country Program Offices to develop and implement Supply Chain strategy and policies for efficient customer service delivery.

  • Develop financial systems, policies, procedures and internal controls.

  • Design and manage systems, policies & procedures that provide approproate levels of security and control of WV assets and resources.

  • Improve IT infrastructure and provide quality service within IT integrity and security of information in order to ensure office disaster preparedness and policies updated to include new technologies, trends and threats.

  • Facilitate the implementation of global and regional finance, supply chain and IT initiatives.

Capacity Building:

  • Contribute to the assessment, development and implementation of an integrated capacity building plan for PTL Country Program Offices informed by regional finance, supply chain and IT priorities and strategic capacity assessment.

  • Share / facilitate access to financial and supply chain training resources and support opportunities for Country Program Offices. These may include developing or conducting training, engagement of trainers, establishing institutional links, identifying opportunities for staff exchange or mentoring.

  • Lead the process of continuous learning in financial management practices and tools that will enhance the efficiency and effectiveness of finance and supply chain.

  • Encourage mutual learning between the PTL Offices.

  • Participate in the Regional finance and supply chain forums or networks that contributes to strategy action and promotes learning.

Risk Management:

  • Support the PTL offices in implementing and adhering to the WVI Enterprise Risk Management Policy.

  • Develop, and implement, an annual internal audit work-plan.

  • Oversee and support the PTL Offices in ensuring adherence to guidelines, policies, protocols and standards related to finance and supply chain.

  • Review the quality of CPOs monthly financial, accounting and reporting, disclosure and accuracy, assets and liabilities, and supply chain activities and provide advice for management response as necessary and appropriate.

  • Support the PTL offices by following up risk mitigation implementation plan based on GC Internal Audit recommendations.

  • Ensure that Incident Report as required by Partnership standards in close cooperation with P&C and Finance is in place.

  • Support the Programme Director in addressing performance, compliance and risk related to finance and supply chain in Country Program Offices.

Internal & External Liaison & Coordination:

  • Act as a strategic link and focal point connecting Country Program Offices, Support Offices and Global Center for mutual support.

  • Develop and maintain networks with, Support Offices (SO-IPG), Global Centre (FRSC, Global Grants & Programme Finance), Region (RFD, RSCM), and NO Finance Directors.

  • on financial and supply chain issues.

  • Participate and actively contribute in the partnership forums, working Groups and networks related to finance, supply chain and risk management as deemed necessary by regional leadership.

  • Work with other members of the PTL team to promote sound financial and supply chain practices contributing to increased efficiency and effectiveness across all ministry and support functions.

  • Work closely with WVIT in ensuring that the IT needs of the each of the PTL Offices are addressed in a timely manner.

  • Liaise with donors and other partners where required on financial matters to support and enhance World Vision’s credibility.

Others:

  • Perform any other tasks assigned by Programme Director or the Regional Finance Director.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Attend and participate in devotional meetings.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor degree in Accounting/Finance, Business Administration or related field.

  • Master degree in Accounting/Finance, Business Administration or related field (Masters Preferred).

Preferred:

  • Professional qualification of Certicified Public Accountant (CPA).

  • A minimum of 3-5 years experience in finance, accounting & grants.

  • Excellent written and oral communication skills in English.

  • Leadership, Management and coaching/capacity building skills.

  • Analytical and decision making skills.

  • Strong analytical, organizational, problem solving, time management and cross cultural skills.

  • Competent in the use of Microsoft Office computer programs including Word, Excel, OLAP, Power Pivot, Power BI and PowerPoint.

  • Knowledge of Humanitarian Emergency.

  • Thorough understanding of WV Financial Manual standards and systems such as Sun6, PMQ&A, CAL, Grants Management, etc.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25 % of the time.