World Vision International

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MCHN Project Coordinator

Job Description

WORK CONTEXT / BACKGROUND:

World Vision (WV) is an international partnership of Christians whose mission is to follow our Lord and Saviour Jesus Christ in working with the poor and oppressed to promote human transformation, seek justice and bear witness to the good news of the Kingdom of God. The heart of WV's work is in helping communities build stronger and healthier relationships.

In its ministry, WV uses Development Program Approach (DPA) which empowers communities and local stakeholders to work together towards child wellbeing, building the local leadership and ownership essential for sustainability. The DPA aims to improve understanding of local community dynamics, identifying existing development initiatives and development groups, and determining how WV can provide support to these processes.

In its Country Strategy for FY14-17, WV PTL-Timor Leste is committed to pursue the following ministry strategic objectives:

  • Increase equality for women, men, boys and girls

  • Promote healthy, safe and educated children

  • Enhance community resilience

  • Become a strong voice for change

  • Engage and transform donors

PURPOSE OF POSITION:

The purpose of the MCHN Project Coordinator position is to assist the Associate Area Manager in planning, implementing, monitoring and evaluating the MCHN project as well as to supervise MCHN Project Facilitators to ensure that the project promotes empowering and sustainable development outcomes according to the approved project design.

ROLE DIMENSION / DESCRIPTION

End Results Expected

Time Spent

A. Team Leadership

  1. Model a high standard of personal Christian leadership, maturity and integrity as an example to staff and others, nurturing staff spirituality.

  2. Facilitate a working environment of mutual trust, respect, and care among all staff.

  3. Be responsible for building the capacity of his/her staff, enhancing their commitment, character, competence, and critical thinking. Work with them to develop and implement personal capacity building plans.

  4. Promote ongoing reflection and learning among staff.

  5. Ensure good individual and team performance in support of quality ministry and good stewardship, through coaching, mentoring and regular meetings.

# staff that receive orientation on WVs core value, mission and vision

# of coaching opportunities and review/reflection events provided per year

% of staff PDM appraisal submitted

15%

B. Building Relationships

  1. Be responsible for maintaining and strengthening relationships with key partners, especially relevant government institutions (MoH, MoE, DNAS, DHS, MAF, etc.) especially at District level

  2. Ensure that partnerships with other development partners are focused on promoting the well-being of children, especially the most vulnerable.

  3. Represent the organization in the district level technical working group

Active participation of the stakeholders groups evidenced by contribution in resources (cash or in kind) in the project implementation and monitoring

15%

C. Project Management and Technical Quality Assurance

  1. Facilitate effective teamwork, coordination and work planning among Development Facilitators, Associate Area Manager and the technical team

  2. Ensure that the project in its respective sector is technically sound both in design and implementation

  3. Coordinate and network within and outside of WV to secure necessary technical resources to support program implementation

  4. Develop TOR, ensure the delivery of technical training and manage the logistics and finance administration of activities in the sector

  5. Monitor project spending against budget on a regular basis and provide explanation of variance. Ensure projects responsibly spend up to the level of funding commitment and provide explanation of variance.

  6. Manage and report on the budget according to accountability standards of the national office and donor guidelines, while ensuring the highest levels of financial stewardship and integrity.

  7. Work as primary link to ensure the Development Facilitators and the community are informed with the recent approach/technologies in the sector.

  8. Identify training needs, prepare materials and conduct training for staff and volunteers.

  9. Support the Associate Area Manager to prepare and submit quality and timely Monthly Management Report by supplying technical activity implementation progress

Regular meeting (monthly and quarterly) conducted

Over/under spending <10%

The community confirm the effectiveness of technical intervention of the project

Minimum technical risk faced by the project

# technical capacity building sessions facilitated

Monthly Management Report submitted on time

35%

D. Program Design, Monitoring and Evaluation (DME)

  1. Support the process of DME (Assessment, Design, Evaluation) in the respective sector in alignment with LEAP standards and associated guidelines and share lessons learned with communities, development partners and other WV Partnership stakeholders

  2. Ensure the monitoring system and tools are developed and used to track the progress of project implementation and to capture learning. Train the Development Facilitators on using the tools.

  3. Coordinate revision of plans and budgets in response to monitoring, reflection and learning with the community and the program Team.

  4. Be in charge of the writing and submission of the first draft of Project Semi Annual Report and Annual Report or similar types of report according to Donor Guidelines.

Quality and timely LEAP respective document

Quality and timely SAR and AR

Updated ITT

Mid Year Budget and DIP Revision is conducted on time

30%

E. General Responsibilities

  1. Attend and participate in weekly chapel services and regular devotional meetings.

  2. Support in hosting the visits of sponsors, donors, and WV staff from other.

  3. Other responsibilities: While this job description is intended to be an accurate reflection of the duties involved in this position, WVI reserves the right to add, remove or alter duties when necessary.

% of participation in the chapel/devosion

Succesful donors/sponsors visit

5%

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

University degree in a relevant technical field (eg. engineering, health, development)

Required

Knowledge & Skills

Good interpersonal and communication skills and the ability to supervise staff

Required

Competence in spoken and written English communication

Required

Literacy in Microsoft Word and Excel

Required

Understanding of the Humanitarian industry

Preferred

The ability to think strategically and solve problems

Required

Experience

A minimum of two years of appropriate professional experience

Required

Demonstrated experience in project design, implementation, monitoring, evaluation and report writing

Preferred

Work Environment

Be willing to work in a team environment, collaborate with staff in other district offices, and travel and stay overnight at project sites (about 50% of the time).