World Vision International

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Senior Finance Officer

Job Description

PURPOSE OF POSITION

The purpose of the position is maintaining financial records by preparing accounting reports and statements, reconciling accounts, processing and reviewing journal entries and vouchers in order to ensure smooth functioning of Syria Response Turkey Operations and provide quality service to the program, work closely with all relevant stakeholders.

MAJOR RESPONSIBILITIES

Major Activities

  1. Financial Management

  • Ensure compliance w/Grant/Donor requirements.

  • Ensure that all financial transactions have relevant backup documentation, corresponding to WVI and donor regulations.

  • Ensure that Cash and Bank Books are uploaded on a weekly basis by Finance Officer. Ensure that office is ready for month closing by 10th of each month.

  • Make sure that all BS and IS accounts relating to Turkey/NSyria Program are reconciled on a monthly basis.

  • Work closely with Project Manager/Response Manager on donor compliance issues and procedures, advice on possible disallowed costs, budget amendment(s)

  • Advice and make relevant projections of the expenditures taking into the consideration the burn-rate and exchange rate issues.

  • Work closely with Finance Director and SOs on compliance, reporting, exchange rate and projections issues

  • Work closely with external and internal auditors on interim and final audits (provide required documentation, coordinate explanations as required, etc.)

  • Train the project(s) local partner(s) organizations in financial reporting according to WV and donors’ guidelines and requirements.

  • Other tasks and responsibilities as requested by Response Manager and Finance Manager

  1. Reporting

  • Extracting and Sending Preliminary and Final Monthly Financial Reports for review of the management

  • Provide regular analysis of Grant financial reports and timely feedback to Grant managers for decision making

  • Follow up on variance explanations and projections with Project Managers

  • Prepare other reports in donor formats as required

  1. Coordination and Capacity Building

  • Ensure Institutional Understanding of Donor Regulations, research and share knowledge of key donors’ regulations/guidelines with colleagues in programme and finance departments

  • Develop and maintain strong working relationships with all budget holders, providing sound advice on grant financial management and compliance

  • Identify, train and mentor relief office staff in the application and interpretation of grants financial management practices

  • Assist Finance Director with development of guidelines to improve procedures in place for administering grants

  • Regularly communicate grants financial management practices to colleagues in programme and finance departments

  • Together with Finance Director distribute and coordinate roles and responsibilities of Finance staff of the response. Ensure that all internal deadlines are being met by other Finance staff.

  • Be responsible for assigned FFR reports preparation and upload to FFR database.

KNOWLEDGE, SKILLS AND ABILITIES

  • Degree or equivalent in accounting and finance or any relevant field

  • At least 3 years work experience in finance/accounting or relevant field

  • Effective in written and verbal communication in English

  • Practical knowledge of financial basics.

  • Knowledge of basic accounting principles is required.

  • Effective in written and oral communication in English.

  • Requires good computer skills (Excel, World, Spreadsheets).

  • Must be self-motivated, innovation, able to work under pressure

  • Basic understanding of business principles.

  • Be organized, accurate and able to manage multiple tasks under tight deadlines.