Commodities, Accounting and Reporting Officer
PURPOSE OF POSITION:
To apply principles of accounting to analyze commodity accounting information and prepare commodity reports by compiling information, preparing monthly commodity statements such as the Commodity Status Report, Recipient Status Report and Commodity Summary Statement utilizing appropriate accounting control procedures.
Compile and analyze commodity information to prepare statements including monthly, quarterly and yearly status reports and commodity summary statements.
Prepare monthly, quarterly and yearly reports showing planned versus achieved.
Ensure all commodities reporting deadlines are met; data updates from different operational areas are received and consolidated.
Ensure accurate and timely monthly and yearly end close procedures. Control revision of monthly and yearly reports.
Maintain and implement commodity tracking and management systems. Enter or supervise the entry and update of information in the computer system.
Ensure commodity records are maintained in compliance with standard policies and procedures.
Monitor and review accounting documents and reports from the field for accuracy and completeness. Resolve accounting discrepancies and irregularities.
Maintain a neat organized and chronological filing system.
Update shipment register and shipment receipt summaries.
Update loss claim register and loss files.
Review food monitor reports and center visit reports for consistency.
Review physical inventory tally sheets for consistency.
Coordinate with the finance department in the processing of transporter and donor invoices for reimbursement.
Accounting Control and Audits
Establish and monitor the implementation and maintenance of accounting control procedures in the field.
Work together with the Project Manager in preparation for audits and coordinate the audit process.
Conduct on the job training and refresher training for the distribution, warehouse and commodity accounting staff on the proper application of World Vision commodity management standards including the tracking systems, document and reporting formats.
Participate and attend local and international capacity building events as required.
Handle any other relevant duties as may be assigned by the Commodity Specialist.
Abide by the security procedures and policies and report any breaches to relevant manager.
Participate in personal safety training as required by the WV Security department.
KNOWLEDGE, SKILLS, ABILITIES
Four-year college or university degree with major coursework in accounting, finance, economics or a related field and one year of general fund accounting experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above.
Knowledge and Skills
Have strong computer skills with working knowledge of Ms Access, Ms Excel and Ms Word.
Honest and hardworking
Must be a team player and have good management/supervision and inter-personal skills.
Should be a problem solver and have good analytical skills.
Ability to effectively develop rapport and relate to donors, NGOs, counterparts, and government agencies.
Must have the ability to travel and a flexible approach to living conditions.
Fluency in English and Arabic languages is a must.
At least two years hands on experience of commodity tracking and accounting.
A full commitment to humanitarian mandate.
Adherence to World Vision Child Protection, Code of Conduct, and Conflict of Interest policies.
Full adherence to security protocols
Sensitivity and respect for diversity
Achieving quality results and service - Required
Practicing accountability and integrity - Required
Communicating information effectively - Required
Thinking clearly, deeply and broadly - Required
Understanding the Humanitarian industry – Required
Influencing individuals & groups - Required
Understanding WV’s mission & operations - Preferred
Practicing continuous innovation & creativity - Preferred
Learning for growth and development - Preferred
Maintaining work/life balance - Preferred
Building collaborative relationships - Preferred
Practicing gender & cultural diversity – Preferred
Office based position
Position requires availability and willingness to work outside regular office hours and occasionally under stressful environment.