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Human Resources Officer (Turkish National)

11269-13N22099
Gaziantep
09-Sep-18
International Role - No - Only National applicants will be considered.
1-2 Years

PURPOSE OF POSITION

Assist Country P&C Team Leader in coordination of department services and functions relating to personnel data administration and maintenance, P&C administration, including information and document flow for local country office staff, assistance with recruitment, orientation and training. Contribute to P&C function high quality. Act as a super user to Our People system and manage the recruitment module per local recruitment process.

MAJOR RESPONSIBILITIES

Major Activities

  1. P&C Administration and Support

  • Administer and manage local P&C systems, including payroll, Our People and other context specific systems;

  • Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc) and any staff related necessary information for rapid access and use;

  • Maintain personnel files accurate, updated and confidential at all times. In collaboration with the P&C Team Leader, set up and maintain filling system;

  • Prepare and process all kinds of P&C related paperwork for all categories of workforce as required, with accuracy and confidentiality and in accordance with the policies and local laws;

  • Keep P&C related templates updated and available for staff;

  • Maintain and process local employee enrollment and cancellations from EPF and Medical Insurance plans;

  • Provide necessary advise and support to staff on leave utilization for different types of leaves and time sheets;

  • Act as liaison between employee and insurance provider in resolving benefits related program issues and ensure effective utilization of the plan;

  • Process billings from insurance and EPF providers. Review billings for accuracy, and resolve discrepancies with the company in coordination with Finance Department.

  • Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information;

  • Liaise with Admin staff regarding international visa, work permit, residency permit and follow up with international staff on needed documents;

  • Support the line manager in providing with the P&C data for necessary P&C reporting upon request and as needed;

  1. Recruitment, Orientation and Training

  • Provide necessary support in staff recruitment, selection and contracting as needed and participate in panel interviews upon the Line Manager request;

  • Provide assistance in arranging and conducting orientation and induction sessions for new staff;

  • Provide assistance in arranging and conducting different kinds of P&C learning events, trainings, workshops, and/or team building activities;

  1. Our People

  • Act as OP Super User for the local country office;

  • Maintain and update Our People on a regular bases and provide reports and statistics when required;

  • Support in training the managers and staff in utilization of Our People self and manager service and recruitment modules and ensure all new hires receive adequate orientation on ESS/MSS;

  • Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments;

  1. Other

  1. Be familiar with WV security plan

  1. Follow security policies, rules, procedures and instructions

  1. Follow WVI policies for prog/proj security management

  • Represent WV in an appropriate and professional manner

  • Contribute to a healthy team spirit and team work

  • Adhere to WV Child Protection policy and standards and stay committed to WV vision statement and core values;

  • Perform other relevant tasks assigned by the direct supervisor;

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

  • University degree or equivalent in Business Administration, Social Sciences, Psychology or a related field;

  • Excellent detail-orientation skills;

  • Good communications skills;

  • Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;

  • Ability to maintain positive relationships with colleagues,

  • Emotional maturity and ability to deal with matters of strict confidentiality;

  • Excellent organizational and planning skills;

  • Fluent in English, spoken and written;

  • Native in Turkish language;

  • Excellent knowledge of local labor law and related legislations;

  • Minimum 2 years of experience in Human Resources and or Administration with medium business/medium NGO/government agency;

  • Demonstrated experience and knowledge of HR practices, including recruitment, hiring, HR functions and systems administration; HR software administration and maintenance;

  • Professional certification in HR in locally or internationally recognized HR institutions is a plus;

Preferred Skills, Knowledge and Experience:

  • Quick learner, agile, flexible and adaptable;

  • Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships;

  • Ability to contribute to the healthy team spirit within the virtual teams;

  • Cross-cultural sensitivity.

  • Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage;

  • The position requires ability and willingness to travel domestically as needed.