Project Manager - EVACiCs
Job title: Project Manager - EVACiCS
Reporting to: Program Manager
Duty Location: Buikwe
Purpose of the position:
Ensure that the project is delivered on time, to budget and to the required quality standards meeting both programmatic and financial targets; and leading on child protection-related assessments, project implementation Monitoring and evaluation and coordination with stakeholders. S/he ensures the project is effectively resourced and manages relationships with a wide range of groups (including all project stakeholders - while also leading and inspiring the project team with a view to building their capacity. The Project Manager is also responsible for managing the work of consultants, allocating and utilizing resources in an efficient manner and maintaining a co-operative, motivated and successful team in collaboration with line management.
Project manager will be required to work closely with the Child Protection Manager to make sure that the scope and direction of the project is on schedule, as well as other units for support. The position contributes to the vision of children enjoying life in all its fullness through realization of sustainable CWB outcomes at the community, districts and national levels.
Lead in Project Planning & Implementation in line with approved grant project proposal/budget and donor requirements:
Support the grant project in development of project designs, annual plans, and budgets.
Ensure timely and quality implementation of project interventions against set targets
Ensure work plans for implementation are made and expectations met.
Contribute to ongoing assessments and analyses to better understand child protection risks, map points of services for survivors of child sacrifice and vulnerable children, and to identify and link them to support structures
Analyze trends and develop/align project strategies to meet needs
Ensure maximum integration and synergies of the grant with APs interventions
Facilitate effective implementation of the Localized Amber Alert, Social Norm Change, CoH for CP, Peace Road and other planned project models
Liaises with, and provide updates on progress to, project stakeholders/management.
Develop and maintain a detailed project plan and manage project deliverables in line with the project plan.
Record and manage project issues, scope and change control - escalating where necessary.
Child Protection Programming:
Support and lobby with the Local Governments to ensure functionality of child protection structures and systems at all levels (formal and informal) to enhance response, reporting and referral using the Child Protection and Advocacy (CPA) Model geared towards justice for children.
Facilitate children to participate effectively and meaningfully in all project processes and interventions that fosters their empowerment in line WV Child Participation guidelines
Ensure minimum CP standards and requirements are met and adhered to in Project Area.
Document, publish and share learning’s regarding child protection project interventions
Support the Region & respective Clusters to integrate and mainstream child protection, child and youth participation across lines of ministry
Effectively supervise and build capacity of project personnel (staff, volunteers and others) to effectively implement project interventions to expected standards.
Manage project trainings within the defined budget.
Identifying user training needs and devising and managing user training programmes
Identify the knowledge, attitudes, skills, and behaviors required for personnel to implement project interventions;
Train staff and partners to become leaders in Child Protection Systems Approach to strengthen prevention and Response.
Facilitate trainings to build personnel’s capacity as required;
Mentor team members through on-the-job training, guidance and support
Facilitate training of partners, stakeholders and government on Child Protection e.g. participation, Localized systems advocacy, ICPCs, community paralegals, ToTs for CPA model and CVA in the project operation area
Advocacy and Community Mobilization
Action for child sacrifice prevention and response and in support of survivors linking them to appropriate services.
Undertake initiatives that offer unprecedented opportunities for advancing interventions to end violence against children through advocacy
Lead teams to effectively engage communities to prevent and respond to child sacrifice and all forms of violence using thoughtful approaches that promote inclusive participation, non-discrimination and underrepresentation in community and family decision-making.
Ensure children and youth participate in advocacy and action
As needed for difficult or complex cases, provide direct advocacy and assistance.
Prepare and organize district level advocacy events in coordination with relevant stakeholders
Conduct dialogue meetings with policy makers to formulate, monitor and change policies and harmful practices that impact on the most vulnerable children and their families.
Networking and Coordination:
Facilitate a collaborative environment to promote effective coordination with a range of actors to ensure that survivors of child sacrifice and violence have access to multi-sectorial services and to facilitate mainstreaming of risk mitigation and prevention efforts.
Liaise with the local government and other partners in regard to project implementation and opportunities, leveraging their resources against WV’s to improve sustainability
Managing co-ordination of the partners and working groups engaged in project work.
Coordinate with local and international NGOs, UN agencies and other stakeholders to ensure holistic support for survivors, including participation in strengthening SOPs and referral pathways
Actively participate in child protection working groups and contribute to interagency initiatives
Contribute to the positive image and overall credibility of the organization, notably through the application of the organization’s Code of Conduct and ensure maximum visibility
Assist in writing program proposals and meeting with donors on project-related engagements/visits
Fosters effective communication internally and externally.
Monitoring, Evaluation & Reporting on project indicators and results; continuous effort is required through ongoing monitoring, evaluation and review to ensure project resources are put to intended use and ensure set targets are met.
Coordinate and ensure timely baseline, mid-term and end-line evaluations of the project are conducted. Including supporting the development of project baselines and evaluations ToRs.
Conduct regular monitoring, review and reflections of the project’s progress towards impact
Ensure bottom-up development approach, project beneficiaries are part of the M&E process using a community based monitoring and evaluation approach
Conduct quarterly, bi-annual and annual monitoring in-line with the project M&E framework/plan and disseminate findings and recommendations
Conduct end of project evaluation to assess impact and share findings with beneficiaries and partners including the donor.
Provide timely and accurate monthly management, quarterly, semi/annual reports and other reports as needed or requested in line with grant standards and timelines, to line and functional supervisor.
Monitoring project progress and performance. Monitor and guide the grant project’s implementation of design and plans, DME processes and budgets in line with agreed targets and standards.
Leading in conducting operation research on agreed aspects of the project e.g. research on the effectiveness of COH4CP.
Manage the project information and documentation processes, and ensure effective communication of the grant project results. Document and disseminate project learning and best practices
Ensure appropriate filing and availability of documentation of project information as required for internal and external communications, accountability, audits, and evaluation purposes and reporting
Ensure periodic reviews of grant interventions are done with key stakeholders. And contribute to information-sharing and data management systems
Managing and leading the project team and supporting in recruiting of project staff, volunteers and consultants.
Assist in the selection, training and support of program/project staff
Ensure annual appraisal of line managed staff against responsibilities and key performance Indicators are conducted appropriately.
Promote principles of self-care for staff and provide opportunities for teams to seek support;
Comply with security protocols, consider security implications of all project activities and fosters a safe environment for staff to report security concerns.
To take overall responsibility for effective utilization, management and monitoring of the project budget, ensuring adequate financial and administrative systems are in place and followed.
Maintain staff & stakeholder awareness of budget and expenditures in order to manage project within
Develop monthly work plans and expenditure targets in line with project budget
Work with Finance and Logistics to plan and procure supplies within project budgets and expected timeframes
Effective management of the project budget within acceptable minimum variance (no over/under expenditure) and in compliance with donor regulations/requirements
Financial management and accountabilities done in line with grants financial management policy and guidelines.
Ensure zero tolerance to fraud
Budgeting –Annual planning and budgeting for the grant done in line with planning and budgeting guidelines and timelines
Qualifications: Education/Knowledge/Technical Skills and Experience
University degree in Social Work, Social Sciences, Public Health, Law or other relevant field of study. A Master’s degree is an added advantage
Post Graduate Qualification in Human Rights, Project Planning & Management, Development Studies or law from a recognized institution is an added advantage
Sound knowledge of Financial Management
A sound understanding of social justice and Human Rights issues with demonstrated experience in Children’s rights advocacy
Proven knowledge and experience in developing and implementing community mobilization projects
Familiarity with standards and guidelines for Child Protection programming and coordination as well as guidance
Ability to exercise sound judgment, to remain flexible to a changing environment, and to make decisions independently
Strong communication (both oral and written) and documentation skills,
Good engagement skills and ability to network with key child protection actors, United Nations agencies and other Child Rights Civil Society Organizations including Faith Communities
Ability to identify the main gaps in child protection in the given context to inform a holistic response for children.
Previous experience of managing a team
Experience of and commitment to working through systems of community participation and accountability
Experience in capacity building and in strengthening various duty bearers understanding of and response to child protection.