World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.
Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.
Position: Grants Manager
Report to: Associate Director Grants
Location: Kampala – National Office
Purpose of the position:
The Grants Manager provides support to the Associate Director-Grants Management in ensuring effective grants implementation across WVU grants portfolio. The incumbent will supervise assigned grants projects, participate in developing concept notes for new funding opportunities and provide periodic reports for all grants to advise management decisions in a timely manner.
Coordination of implementation of grants
Ensure the planning and budgeting process for all the grants is aligned to World Vision (WV) and donor guidelines. Ensure all project plans and budgets are shared with Support Offices (SO) and donor for approval.
In consultation with the Grants Acquisition Department and Operations Team, ensure timely start and end of all programmes and projects and within donor expectations
Under the guidance of Associate Director-Grants Management coordinate the provision of timely technical support / supervision to grants programs and projects in consultation with the program managers Technical Program Managers and the Regional Offices staff to meet and or exceed donor performance and compliance expectations
In consultation with the program quality division, facilitate the successful roll out and implementation of all grants Design, Monitoring and Evaluation related initiatives at the Area Program and Regional levels as per donor guidelines and policies eg. DFID, EU, USAID, DFAT, FINAID etc)
On a monthly basis, monitor grant project implementation to ascertain that project implementation is timely and that the budgeted resources are utilized appropriately as per project design document and donor standards;
Ensure regular review of implementation and expenditure levels, track and manage work plans and budgets with the Finance and the grants implementing teams to be able to identify areas of follow up in implementation. This will include early identification of issues that need to be escalated to the Leadership and make recommendations for their consideration.
In liaison with the National Office, Field Finance team monitor grant expenditure to ensure WVU’s compliance to donor standards and financial guidelines on a monthly basis, and that project funds are disbursed and accounted for in a timely manner.
Provide support to projects’ teams to apply standardized monitoring tools that enable the organization collect an evidence base of grants and projects impact on CWB targets
Coordinate grants external audit
Coordinate the timely implementation of audit recommendations of all grants projects;
Establish effective cross-functional linkages between all sectors in the grant implementation processes.
Projects Monitoring, Reporting, documentation and learning
Develop and maintain an appropriate grants monitoring system/ matrix for all grants to aid in effective management of project data and the National Office level, ensure timely monitoring of all grants activities implementation and to advise the supervisor on issues for key decision making;
Support monitoring of implementation of established guidelines and policies for critical milestones in the life cycle of all projects during surveys, reviews, evaluations and reports.
Ensure timely notification to management, donors and SOs of any significant milestone changes in grants projects.
In conjunction with the Area Program Managers and Regional Offices, ensure timely and quality reporting of all grant projects (quarterly, semi- annual milestone and annual reports) according to the donor expectations and standards in collaboration with M&E teams
Contribute in the review of the completed grants projects reports to ensure that they are consistent with National Office strategic objectives and WV standards and donor requirements
Ensure that appropriate controls, sector monitoring and evaluation tools are being utilized in a timely manner in every grant project for consistency
Provide status periodical reports for all grants while identifying issues that warrant management action
In working with Associate Director-Grants Management provide constructive feedback to Area Programme Managers and grant Project Managers on the monitoring data they generate to ensure that information produced is relevant and useful to the difference stakeholders.
Coordinate joint planning, regular field monitoring visits to projects and programmes to ensure timely and quality implementation that meet donor standards.
Capacity building for Quality Programming
Work closely with the grants project manager to identify capacity gaps of the projects staff;
Support capacity building of staff on specific grants programming guidelines as per donor specifications.
Support P&C to conduct timely recruitment of grants’ staff
Coordinate induction of new Grants / project officers on specific programming processes and products ( Orientation/ start up workshops)
Coordinate grants transition and closure
Networking and engagement
Ensure Support Offices and donor queries and requests are effectively, timely and effective way.
Contribute to the processes of creating linkages with other partners and where appropriate represent the project and WVU
Qualifications: Education/Knowledge/Technical Skills and Experience
Bachelor’s Degree in Economics, Social Work, Community Development studies and related studies from a recognized university. Post graduate training in project management or any of the related fields will be an added advantage
Must have at least 5years’ experience working in a Not for Profit organizations or related agencies.
Must possess at least 3 years’ experience in management of donor programmes and projects in either Education and Child Protection; Livelihoods and Resilience; Emergency Response, Water, Sanitation and Hygiene or Health generally
Proficiency in Computer especially in Microsoft Office Suite and data analysis programs such as SPSS, Stata, EPI Info.
Possess excellent communication, facilitation, networking and relationship building skills
Possess at least 3 years’ experience in fundraising / donor resource mobilization processes
Ability to maintain donor relations through timely and appropriate communications.
Must be a self-starter who is able to work under stress and with minimum supervision.
Must be a committed Christian who is able to stand above denominational diversities.
Ability to influence multi-sectoral teams towards a given goal.
Possess excellent knowledge of the Humanitarian Development Field
The position requires ability and willingness to travel domestically up to 40% of the time and occasionally internationally.