Position: Finance Assistant
Report to: Finance Director
Location: National Office- Kampala
Purpose of position: The Finance Assistant is responsible for providing the overall coordination of Divisional documentation, logistics, work plans and reporting.
Manage and consolidate Finance and Support Services (FSS) Divisional monthly reports
Monitor key FSS dates for Monthly Management Reports, Field Financial Reports, and Work plans
Provide information and advice to staff on administrative processes, procedures and requirements.
Liaise with organization bankers and updating key information with the institutions.
Organize and attend meetings, take minutes, send the minutes to all staff, make follow up on the action points and give feedback to the FSS Director on the progress of the action points made.
Coordinate leave and travel plans for the staff in FSS Division and perform weekly schedules update
Coordinate and provide logistical support to FSS team when planning conferences and workshops both at local and International levels.
Maintain supplies/logistics inventory and preparing requisitions for office supplies and equipment.
Analyze and coordinate logistical requirements for the FSS Division on a regular basis.
Manage filling system and divisional library control of key document in the FSS Director office which include Divisional reports, policies, and correspondences
Screening telephone calls, enquiries and requests and handling them when appropriate
Take and relay accurate and timely messages from telephone callers, and answer queries where possible.
Management and coordination of visitors
Maintain FSS Director’s schedule and appointments
Prepare reports and analysis on behalf of the FSS Director upon requested
Support Day-to-day accounting and finance operation when requested by the FSS Director
Knowledge, Skills and Abilities required
A Bachelors’ degree in either in Finance or Accounting or any other relevant discipline
Must have basic knowledge in computer applications like MS Office and data base management
Knowledge in logistical operations
Effective communication skills.
Abilities in office administration and organization.
Able to pay keen attention to detail and manage multiple priorities