Position: Grant Accountant – HIWA Project
Report to: Finance and Operation Director
Location: Kampala - National Office
Purpose of the position.
To provide overall technical support to the grant in accordance with World Vision accounting policies and procedures and the Acceptable International Financial Accounting standards and liaise with the Senior Finance Officer - Grants on all financial matters relating to the project.
And to contribute to improved and sustainable well-being of children by;
Supporting the effective decision-making and financial sustainability of the program through being a business partner internally and externally.
Ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners.
Strengthening project and community financial management capacity.
Promote financial accountability and reporting
Ensure timely, complete & accurate preparation of project financial reports; Project monthly management reports prepared and shared by 15th of the following month
Ensure Grant Project Bank Reconciliations are prepared on a monthly basis; Accurate Bank reconciliations submitted to NO by 3rd of the month
Manage and safeguard assets of the projects including the projects Vehicle fleet;
Ensure that Annual Asset counts/Verifications are take place and up to date– Updated fixed asset lists and inventory verifications submitted to GFM on quarterly basis
Ensure that stock/Inventory counts are conducted on monthly basis
Ensure Budget adjustments posted to Sun system PBAS and FFR reconcile by funding type and funding source,
Ensure timely and accurate review of sub grantee reports and timely settlement on invoices/claims; Partner advances cleared within 90day- Monthly posting of partner Accountabilities
Monthly prepare aging analysis capturing all advances for staff and Partners.
Timely submission of VAT reports; Invoices compiled and submitted for verification and stamping; Quarterly VAT report submitted to the mission by 15th month following end of quarter.
Monthly meeting with Project team to review financial report and take corrective action.
Strategic financial planning and management
Manage the Payments function for the project; Payments are processed at most within 3 days of receipt of approved request.
Managing bank account functions, cash flows, and project funding; Cash available for project, Cash balances within target low
Manage petty cash for the project; Regular cash counts, Review of petty cash transactions, Spot counts
Monitor project spending to ensure that it falls within acceptable variance limits; No more than 10% under spending, 0% overspending, and explanation of variances
Provide hands on technical financial support to the Assistant Accountant and Program Assistant
Communication of new finance guidelines, and systems to project staff and making sure that they are implemented at field level.
Quarterly participate in the review of Partners financial documents
Risk Management & Controls
Ensure existence of systems and policies which provide appropriate levels of security and control of project assets, financial resources and operations i.e. Existence of manual control books for Fuel usage, Motor Vehicle usage, Cheque register, Accountability/advance/GN registers, Receipt books; Updated logbooks and approved monthly vehicle usage reports on file
Periodic (monthly or quarterly) visits to monitor and mentor Partners and Sub-grantees to ensure compliance with grant/donor regulations; Sub grant monitoring reports prepared, shared and filed
Support internal and external grant/ donor audits during the year to achieve unqualified audit opinion. No material questionable costs reported on grants in external audits during the FY
Donor requirements complied with during the FY and any exception reported/ escalated for appropriate action.
100% Screening - BPS/EPLS
Build and maintain good networks / relationships with Project team, other divisions, local partners etc. Good working relationships with partners/vendors/staff (TEECAP)
Partnership initiatives & policies implemented throughout the year; Accounts Payable Module, GEMs/Concur, Mobile Money operationalized and working well,
Participate regularly in project meetings as and when required.
Regular support to the finance team throughout the FY whenever requested
Qualifications: Education/Knowledge/Technical Skills and Experience
A University degree with a major in Accounting and part qualification in A.C.C.A, CPA or CIMA or equivalent.
A minimum of three to Five years’ post qualification experience, preferably with USAID funded program
Extensive Computer knowledge in Microsoft Excel, Word, PowerPoint, Sun systems accounting is required.
Must have proven knowledge of Generally Accepted Accounting Principles and Internal Control Procedures.
Must Communicate clearly and concisely both in writing and orally.
Must have good interpersonal skills.